وظائف سكرتارية في قطر

Administrative Assistant<br>Job Summary We are seeking a highly organized and proactive Administrative Assistant to support daily office operations. The ideal candidate will have excellent communication and organizational skills, be able to manage multiple tasks efficiently, and demonstrate strong attention to detail. Advanced proficiency in Microsoft Excel is essential for this role, as you will be responsible for maintaining reports, organizing data, and supporting administrative processes.<br>Responsibilities:Manage and coordinate daily administrative activities. Handle calendars, schedule meetings, and coordinate appointments. Prepare, update, and maintain reports using Microsoft Excel. Organize and maintain files, records, and office documentation. Prepare correspondence, presentations, and other administrative documents. Assist with data entry, report generation, and document management. Coordinate with internal teams to ensure smooth office operations. Provide general administrative and ad hoc support as required.<br>Qualifications:Bachelor's degree or equivalent experience. Proven experience as an Administrative Assistant or in a similar administrative role. Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting). Proficiency in Microsoft Office Suite (Word, Power Point, Outlook). Excellent interpersonal, communication, and customer service skills. Strong organizational and time management abilities. Ability to multitask, prioritize workload, and meet deadlines. High level of accuracy, attention to detail, and confidentiality.<br>Interested candidates who are immediately available for joining, please apply with your updated CV.

<p>The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.</p><p><b>Responsibilities</b></p><ul><li>Exhibit behavior consistent with company code of conduct.</li><li>Proactively manage appointment scheduling and coordination using Microsoft Outlook.</li><li>Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management.</li><li>Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.</li><li>Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail.</li><li>Assemble and analyze information, prepare reports, and agendas.</li><li>Maintain files, keep records, compile reports and process documents in a timely manner.</li><li>Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda s and etc.</li><li>Develop and edit PowerPoint slides, and similar presentation materials.</li><li>Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.</li><li>Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities.</li><li>Proactively offer suggestions for process improvements.</li><li>Shall work special projects as assigned</li><li>Performs other duties as assigned</li></ul><p><strong>Desired Candidate Profile</strong></p><h2>Qualifications</h2><p>Minimum Qualifications</p><p>Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. Associate Degree or Business School Certification desired; high school diploma required. Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)</p><p>Experience: Four to five years' of related experience.</p><p>Skills: Must possess good organizational skills Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word Ability to work with very diverse workforce Experience in data collection and analysis.</p><p>Working Environment: Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime.</p>

<p>What you'll do on a typical day:</p><ul><li>Procurement &amp; Supplier Coordination: Source and obtain quotations from suppliers for yard-related materials, services, and equipment.</li><li>Prepare supplier comparison sheets, evaluating pricing, lead times, and commercial terms to support procurement decisions.</li><li>Create and process Purchase Orders (POs), ensuring compliance with company procurement policies and approval workflows.</li><li>Review supplier shipping documents and verify compliance with PO and contractual requirements before authorizing shipment release.</li><li>Logistics &amp; Goods Receiving: Prepare and manage shipping, export, and import documentation related to yard operations.</li><li>Receive and inspect incoming goods, verifying quantities, quality, and condition against purchase orders and delivery documentation.</li><li>Identify and report discrepancies, shortages, or damaged items, coordinating corrective actions with suppliers where necessary.</li><li>Administrative &amp; Operational Support: Maintain and regularly update customer price lists, ensuring accurate and current pricing information is available to the sales team.</li><li>Prepare and maintain accurate timesheets for yard employees as well as hired or rented equipment.</li><li>Provide administrative support to the Yard Manager, including correspondence, filing, scheduling, and record management.</li><li>Maintain well-organized physical and digital records to support audit, compliance, and operational requirements.</li></ul><p>What you'll need to be successful:</p><ul><li>Experience &amp; Knowledge: 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management.</li><li>Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable.</li><li>Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.</li><li>Skills &amp; Competencies: Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas.</li><li>Good command of written and spoken English.</li><li>Strong organizational and time-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines.</li><li>High level of accuracy and attention to detail.</li><li>Ability to work independently while maintaining effective communication with internal and external stakeholders.</li><li>Trustworthy and professional when handling confidential commercial, pricing, and supplier information.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>What you'll need to be successful:</p><ul><li>Experience &amp; Knowledge: 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management.</li><li>Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable.</li><li>Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.</li><li>Skills &amp; Competencies: Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas.</li><li>Good command of written and spoken English.</li><li>Strong organizational and time-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines.</li><li>High level of accuracy and attention to detail.</li><li>Ability to work independently while maintaining effective communication with internal and external stakeholders.</li><li>Trustworthy and professional when handling confidential commercial, pricing, and supplier information.</li></ul>

Job Purpose<br>To support and assist the Country Head in meeting departmental objectives by providing full secretarial services.<br>Key Result Areas<br>Executive & Business Support<br>• Manage and optimize the CH's complex calendar, priorities, and engagements, ensuring alignment with strategic objectives<br>• Act as a gatekeeper and liaison between the CH and internal/external stakeholders (clients, regulators, board members).<br>• Prepare high-quality briefing materials, board packs, and executive presentations<br>• Draft and review professional correspondence and communications on behalf of the CEO<br>Operational & Coordination Excellence<br>• Coordinate senior leadership meetings, governance forums, and external engagements, including agenda setting and follow-ups<br>• Ensure seamless travel, logistics, and event management, including contingency planning<br>• Maintain confidential records, documentation, and information flows with high accuracy and discretion.<br>Strategic & Project Support<br>• Support execution of strategic initiatives and cross-functional projects, tracking milestones and ensuring timely delivery.<br>• Follow up on projects and ensure key waypoints are met and stakeholders are working to ensure projects are on time.<br>• Conduct research, analysis, and preparation of summary insights for decision-making<br>• Act as a central coordinator across business, risk, operations, and support functions<br>Stakeholder & Communication Management<br>• Interface with C-suite executives, regulators, and key clients, maintaining professionalism and alignment<br>• Facilitate effective communication flow across leadership teams to avoid bottlenecks<br>• Support Board and governance activities, including documentation, follow-up, and tracking actions.<br><br>Knowledge, Skills and Experience<br>• Graduate from a well reputed University.<br>• 5 to 8 years banking experience as Executive Secretary.<br>• Excellent command over written and spoken English.<br>• Excellent organizational skills, including prioritizing & multi-tasking effectively in a fast-paced environment.<br>• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, Power Point, Teams)<br>• Strong working knowledge of Microsoft Copilot and AI-enabled productivity tools, leveraging them for:<br> • Drafting executive communications and reports<br> • Summarizing large information sets and meeting notes<br> • Enhancing calendar, email, and workflow management<br> • Data analysis, presentation and summarising by themes.

<p><span ><b>&nbsp;Responsibilities include:</b></span></p><ul><li>Reviewing incoming administrative requests and categorizing them according to established workflows</li><li>Assigning or routing tasks to the appropriate team members</li><li>Tracking task progress from initial assignment through final completion</li><li>Following up on overdue, stalled, or incomplete items</li><li>Maintaining clear documentation of task status and updates</li><li>Communicating clearly when information is missing or when clarification is required</li></ul><p>Your ability to manage structured task workflows and maintain visibility across moving parts will directly support operational efficiency.</p><p>Tracking Systems, Logs &amp; Reporting</p><p>Accurate tracking is essential for operational clarity. You will help maintain transparency across teams through detailed monitoring and reporting. Key responsibilities:</p><ul><li>Updating operational trackers for completed, pending, and in-progress work</li><li>Logging daily activities including changes made, issues identified, and follow-up items</li><li>Preparing brief daily or periodic progress summaries</li><li>Monitoring recurring data issues or process gaps</li><li>Escalating patterns that indicate workflow inefficiencies</li><li>Supporting internal reporting processes with organized, up-to-date documentation</li></ul><p>This aspect of the role strengthens internal visibility, accountability, and performance measurement.</p><p>Scheduling &amp; Coordination Support</p><p>When required, you will provide light coordination support to help ensure timelines and administrative milestones are met. Tasks may include:</p><ul><li>Confirming availability across teams</li><li>Updating calendars based on provided instructions</li><li>Sending reminders for deadlines or required steps</li><li>Tracking onboarding progress, checklist completion, or milestone achievement</li><li>Supporting internal coordination efforts to prevent missed steps</li></ul><p>This requires reliability, responsiveness, and attention to deadlines.</p><p>Quality Assurance &amp; Documentation Standards</p><p>Maintaining clean systems is central to this position. You will support operational reliability by ensuring all records meet documentation standards. Responsibilities include:</p><ul><li>Reviewing work prior to submission for compliance and formatting consistency</li><li>Maintaining standardized folder structures and naming conventions</li><li>Ensuring documents remain accessible, organized, and easy to locate</li><li>Supporting internal process documentation updates when necessary</li><li>Helping maintain SOP (Standard Operating Procedure) compliance</li></ul><p>Strong quality control habits are essential to success in this role.</p><p>Performance Expectations</p><p>We are looking for consistent, dependable performance. Successful candidates will demonstrate:</p><ul><li>High level of accuracy with minimal data-entry errors</li><li>Strong attention to detail and consistency in repetitive tasks</li><li>Reliable daily output and task completion</li><li>Clear, professional communication when blocked</li><li>Proactive follow-up on missing or unclear information</li><li>Strong organizational habits and digital file management discipline</li><li>Ability to follow structured SOPs precisely</li><li>Accountability in a fully remote work environment</li></ul><p>Required Qualifications</p><ul><li>Comfortable working with Google Sheets or Microsoft Excel</li><li>Strong written communication skills</li><li>Ability to follow written instructions carefully</li><li>Detail-oriented mindset with strong organizational habits</li><li>Comfortable performing repetitive administrative tasks with consistency</li><li>Ability to work independently in a remote, work-from-home environment</li><li>Reliable high-speed internet connection</li><li>Access to a computer suitable for remote administrative work</li></ul><p>Entry-level candidates welcome training and onboarding support provided</p><p>No advanced technical background required. This role focuses on reliability, structure, and accuracy.</p><p>Work Details</p><p>Location: Fully Remote / Work From Home</p><p>Region Supported: MENA (UAE, Qatar, Saudi Arabia)</p><p>Schedule: Flexible scheduling windows with consistent availability required</p><p>Hours: Full-time or part-time depending on workload and project scope</p><p>Compensation: Based on experience and engagement level</p><p>Ideal Candidate Profile</p><p>This position is ideal for individuals who:</p><ul><li>Are beginning a career in administration, operations support, or remote coordination</li><li>Prefer structured, process-driven environments</li><li>Take pride in clean spreadsheets and organized systems</li><li>Enjoy improving workflow clarity</li><li>Thrive on consistency and predictable responsibilities</li><li>Want a long-term remote administrative career path</li></ul><p>Growth &amp; Career Development</p><p>This role provides hands-on exposure to:</p><ul><li>Remote operations management</li><li>Administrative workflow coordination</li><li>Data management systems</li><li>Task tracking platforms</li><li>Internal reporting structures</li><li>Process documentation standards</li></ul><p>Strong performance may lead to advancement opportunities such as:</p><ul><li>Senior Administrative Assistant</li><li>Operations Coordinator</li><li>Quality Assurance Support Specialist</li><li>Workflow Analyst</li><li>Team Lead</li><li>Operations Supervisor</li></ul><p>We prioritize internal growth and structured skill development. Reliable team members who demonstrate consistency, initiative, and ownership will have clear opportunities for progression.</p><p>Why Join Us?</p><ul><li>100% remote opportunity</li><li>Entry-level friendly with training provided</li><li>Clear performance expectations</li><li>Structured workflows and guidance</li><li>Growth-focused operational environment</li><li>Exposure to regional operations in UAE, Qatar, and Saudi Arabia</li><li>Long-term career development potential</li></ul><p>If you are detail-driven, organized, and looking for a stable remote administrative opportunity with long-term growth potential, we encourage you to apply.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Comfortable working with Google Sheets or Microsoft Excel</li><li>Strong written communication skills</li><li>Ability to follow written instructions carefully</li><li>Detail-oriented mindset with strong organizational habits</li><li>Comfortable performing repetitive administrative tasks with consistency</li><li>Ability to work independently in a remote, work-from-home environment</li><li>Reliable high-speed internet connection</li><li>Access to a computer suitable for remote administrative work</li></ul><p>Entry-level candidates welcome training and onboarding support provided</p><p>No advanced technical background required. This role focuses on reliability, structure, and accuracy.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Manage calendar, meetings, travel and appointments.</p><p>Follow up on clinics, real estate, investments and all business matters.</p><p>Coordinate with managers, advisors, lawyers, banks and government entities.</p><p>Prepare reports, presentations and meeting minutes.</p><p>Organize confidential documents and correspondence.</p><p>Monitor projects and ensure timely follow-up.</p><p>Assist with personal matters assigned by the Chairman.</p><p>Perform any additional duties assigned by the Chairman.</p></div></section>

<p>Position Summary</p><p>&nbsp;</p><p>We are looking for a proactive, organized, and detail-oriented Junior Healthcare Administrative Assistant to support our administrative, quotation, procurement, and tendering activities and contribute to the smooth daily operation of our office.</p><p>&nbsp;</p><p>This position is suitable for fresh graduates or candidates with up to 2 years of experience who are interested in developing a career in the healthcare supply and medical procurement sector.</p><p>&nbsp;</p><p>Key Responsibilities</p><p>&nbsp;</p><p>* Assist in preparing quotations and tender documentation.</p><p>* Assist with RFQs and supplier communications.</p><p>* Maintain organized records and filing systems.</p><p>* Coordinate with suppliers and customers.</p><p>* Support procurement and administrative activities.</p><p>* Prepare reports and follow up on daily office tasks.</p><p>* Assist with purchase orders, delivery documents, and related records.</p><p>* Support the Senior Administrative &amp; Tendering Officer and management team as required.</p><p>&nbsp;</p><p>Requirements</p><p>&nbsp;</p><p>* Fresh graduates or candidates with up to 2 years of experience.</p><p>* Degree/diploma in Biomedical Engineering, Medical Sciences, Healthcare, Supply Chain, Business Administration, or a related field is preferred.</p><p>* Previous experience in a medical or healthcare supply company is an advantage.</p><p>* Good English communication and writing skills.</p><p>* Proficiency in Microsoft Office, particularly Word and Excel.</p><p>* Strong organizational skills and attention to detail.</p><p>* Positive attitude, willingness to learn, and ability to develop professionally.</p><p>* Ability to work as part of a team and meet deadlines.</p><p>&nbsp;</p><p>Salary &amp; Benefits</p><p>&nbsp;</p><p>* Starting salary: QAR 3,000–4,000, depending on qualifications and experience.</p><p>* Annual salary review.</p><p>* Performance-based bonus.</p><p>* 30 calendar days annual leave.</p><p>* Return air ticket every two years.</p><p>* Excellent opportunities for career growth and professional development.</p><p>&nbsp;</p><p>Why Join RQM?</p><p>&nbsp;</p><p>* Join a growing and specialized healthcare company in Qatar.</p><p>* Develop your career within the healthcare supply and medical procurement sector.</p><p>* Work alongside experienced professionals and international suppliers.</p><p>* Gain practical experience in tendering, procurement, medical equipment spare parts, and medical consumables.</p><p>* Be part of a company with long-term growth and expansion plans.</p><p>&nbsp;</p><p>⸻</p><p>&nbsp;</p><p>&nbsp;</p><p>Example:</p><p>Application – Senior Healthcare Administrative &amp; Tendering Officer</p><p>&nbsp;</p><p>or</p><p>&nbsp;</p><p>Application – Junior Healthcare Administrative Assistant</p><p>&nbsp;</p><p>Only shortlisted candidates will be contacted.</p>

Administrative Coordinator - VIP Projects<br>Location: Doha, Qatar Contract Type: Freelance Contract Availability: Immediate Joiner<br>Role Purpose<br>We are looking for a highly organized and detail-oriented Administrative & VIP Projects Coordinator to provide executive and administrative support while coordinating corporate and customized VIP gifting projects from initial request through final delivery.<br>Key Responsibilities<br>Manage schedules, meetings, correspondence, records, and administrative follow-ups. Track assignments, deadlines, and pending actions and provide regular updates. Prepare reports, quotations, presentations, meeting minutes, and professional correspondence in Arabic and English. Coordinate with internal teams, clients, suppliers, designers, and VIP stakeholders. Manage gift requests, including requirements, budget, branding, customization, packaging, quantities, and delivery timelines. Prepare clear briefs for designers and suppliers and coordinate quotations, samples, approvals, production, quality, and delivery. Maintain accurate records of quotations, samples, approvals, payments, quantities, and deadlines. Ensure projects are delivered on time and according to agreed quality and specifications.<br>Requirements<br>Fluency in Arabic and English, spoken and written, is essential. Experience in executive assistance, administration, project coordination, procurement, events, printing, promotional products, or customized gifts. Strong organizational, communication, follow-up, and problem-solving skills. Excellent attention to detail and ability to manage multiple priorities. Confidence in dealing with suppliers, clients, and senior stakeholders. Knowledge of corporate branding, printing, packaging, and product quality is an advantage. Immediate availability is required.

Job Title: Executive Secretary to CEOLocation: Qatar<br>Job Summary We are looking for an experienced Executive Secretary to the CEO to provide high-level administrative and executive support to the Chief Executive Officer. The role involves managing the CEO’s schedule, correspondence, meetings, documentation, and coordination with senior management and key stakeholders. The ideal candidate should have excellent communication and organizational skills, strong attention to detail, discretion, and the ability to handle confidential information professionally.<br>Key Responsibilities Provide comprehensive executive and administrative support to the CEO. Manage the CEO’s calendar, appointments, meetings, and daily schedule. Coordinate internal and external meetings with senior management, government entities, stakeholders, and other key contacts. Prepare meeting agendas, presentations, reports, minutes, and other documents as required. Maintain accurate records of meetings, decisions, correspondence, and follow-up actions. Draft and proofread letters, emails, reports, presentations, and official correspondence. Handle incoming and outgoing communications on behalf of the CEO when required. Follow up with departments and senior management on action points and deadlines. Coordinate travel arrangements, accommodation, transportation, and itineraries for the CEO. Organize and coordinate executive meetings, conferences, events, and official engagements. Maintain strict confidentiality of sensitive business and executive information. Support the CEO in preparing for meetings by gathering relevant information and documentation. Coordinate with government and semi-government entities, external organizations, and senior stakeholders as required. Maintain an organized filing and document management system. Monitor important deadlines, appointments, and commitments and ensure timely follow-up. Perform other executive support and administrative duties assigned by the CEO. Requirements Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related field.5–8 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives. Previous experience supporting a CEO, Managing Director, Executive Director, or C-suite executive is preferred. Experience working within a government, semi-government organization is an advantage. Strong written and verbal communication skills. Strong proficiency in Microsoft Office, particularly Word, Excel, Power Point, and Outlook. Excellent calendar, meeting, travel, and document management skills.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><span><span><span><br>Provide office administrative services and other required auxiliary services to Business functions. Deliver quality services, using best practices to improve operational efficiency while reducing operating costs.<br></span></span></span><br></span><br><span>Requirements</span><ul><li>Bachelor’s degree in business administration or equivalent degree<br></li><li>Minimum 10 years’ experience as Admin assistant / specialist<br></li><li>Minimum 5 years MNC experience<br></li><li>SAP working knowledge, Advanced knowledge in MS tools<br></li></ul>Core Competencies:<br><br><ul><li>Office Admin and Vendor management<br></li><li>Executive management / Administration skills<br></li><li>Logistics support and coordination<br></li><li>ERP hands own knowledge – Material , PR/PO, Invoice/Payment<br></li><li>Budget monitoring<br></li><li>Internal Control Compliance<br></li></ul><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Administrative Specialist - 3 Months <p>People Dynamics is Hiring | Administrative Specialist<br> Location: Qatar<br> Contract Duration: 3 Months (Extendable based on Project and Performance)<br>We're looking for a proactive Administrative Specialist for our client to support day-to-day operations and ensure efficient coordination across business functions.<br>Key Responsibilities<br>Organize and maintain electronic and physical records.<br>Prepare official correspondence, reports, and administrative documents.<br>Coordinate meetings and prepare meeting minutes.<br>Monitor incoming and outgoing emails and official communications.<br>Archive documents in accordance with organizational policies.<br>Follow up on purchase requests, invoices, and pending payments.<br>Assist in preparing periodic reports and maintaining accurate records.<br>Review documentation for completeness and accuracy.<br>Enter and update data in ERP or other business systems.<br>Coordinate with internal departments to ensure smooth operations.<br>Monitor compliance with internal procedures and policies.<br>Prepare operational reports and statistical summaries.<br>Track advances and follow up on settlements.<br>Support contract administration and digital transformation initiatives.<br>Perform other administrative duties as assigned.<br>Requirements<br>Bachelor's degree in Business Administration, Accounting, Finance, or a related field.<br>1–5 years of experience in an administrative or operations support role.<br>Experience with ERP or business management systems is an advantage.<br>Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.<br>Strong organizational, communication, and time management skills.<br>Excellent attention to detail and ability to maintain confidentiality.<br>Ability to work independently and manage multiple priorities.<br>Candidates must be currently residing in Qatar and available for immediate joining.</p><br> <br> <br> </div>