The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.

Responsibilities

• Exhibit behavior consistent with company code of conduct.
• Proactively manage appointment scheduling and coordination using Microsoft Outlook.
• Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management.
• Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
• Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail.
• Assemble and analyze information, prepare reports, and agendas.
• Maintain files, keep records, compile reports and process documents in a timely manner.
• Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda s and etc.
• Develop and edit PowerPoint slides, and similar presentation materials.
• Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.
• Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities.
• Proactively offer suggestions for process improvements.
• Shall work special projects as assigned
• Performs other duties as assigned

Desired Candidate Profile

Qualifications

Minimum Qualifications

Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. Associate Degree or Business School Certification desired; high school diploma required. Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)

Experience: Four to five years' of related experience.

Skills: Must possess good organizational skills Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word Ability to work with very diverse workforce Experience in data collection and analysis.

Working Environment: Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime.