Administrative Assistant

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Job Title: Admin Assistant (Bookkeeping &amp; Inventory Management) Position Type: Full-Time, Remote Working Hours: U.<br>S. Business Hours About the Role We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business.<br> This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.<br> This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes.<br> The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.<br> You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.<br> Responsibilities Bookkeeping &amp; Financial Operations • Manage daily bookkeeping activities and maintain organized, accurate financial records • Process invoices, expenses, reconciliations, and transaction tracking • Support payroll calculations and ensure timely and accurate payment processing • Prepare and organize required financial and tax documentation • Assist in maintaining compliance with financial processes and reporting standards • Support implementation and optimization of accounting systems and workflows • Maintain organized digital records for financial reporting and audit readiness Inventory Management • Monitor inventory levels, stock movement, and usage trends • Coordinate inventory ordering and restocking processes • Maintain accurate inventory tracking systems and documentation • Identify shortages, overstocking, or inefficiencies and proactively recommend solutions • Generate inventory reports and cost tracking summaries as needed Vendor &amp; Expense Management • Build and maintain professional vendor relationships • Track vendor invoices, contracts, payment schedules, and obligations • Execute expense management and vendor optimization initiatives • Coordinate vendor communications regarding orders, billing, or service issues • Support cost control and operational efficiency efforts Administrative &amp; Operational Support • Maintain organized documentation across bookkeeping, inventory, and vendor systems • Create and update spreadsheets, trackers, and operational reports • Support internal process consistency and administrative workflows • Ensure data accuracy across reports, systems, and operational records • Assist leadership with administrative and operational support tasks as needed What Makes You a Strong Fit • Highly detail-oriented with strong accuracy and organizational discipline • Reliable, proactive, and comfortable working independently in a remote environment • Strong problem-solving mindset with the ability to manage multiple responsibilities calmly • Enjoys creating structure, maintaining systems, and improving operational processes • Communicates professionally and effectively with vendors and internal stakeholders • Process-driven with strong ownership and follow-through Required Experience &amp; Skills • Proven experience in bookkeeping, accounting support, or financial administration • Hands-on experience with inventory management and vendor coordination • Strong proficiency with QuickBooks, Square, or similar accounting/payment systems • Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking • Excellent written and verbal communication skills • Strong organizational and time-management abilities • Ability to prioritize tasks and manage workflows independently Preferred Experience &amp; Tools • Previous experience supporting small businesses, creative agencies, or service-based businesses • Familiarity with U.<br>S. small business tax processes and compliance requirements • Experience with inventory management systems and operational reporting • Exposure to payroll processing and vendor contract management • Experience creating operational SOPs or process documentation Education • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred • Relevant certifications or bookkeeping/accounting training are a plus What Does a Typical Day Look Like?<br> An Admin Assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows.<br> You will: • Manage and reconcile financial transactions and bookkeeping records • Process payroll-related tasks and maintain compliance documentation • Monitor inventory levels and coordinate restocking activities • Communicate with vendors and manage payment tracking • Update spreadsheets, reports, and operational documentation • Support process organization and improve administrative efficiency In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day.<br> Key Metrics for Success (KPIs) • Accuracy and timeliness of bookkeeping and payroll processing • Inventory accuracy and stock availability • Vendor performance and expense optimization • Compliance with reporting and documentation requirements • Organization and reliability of operational systems and records • Timely completion of administrative and financial workflows Interview Process • Initial Phone Screen • Video Interview with Recruiter • Practical Assessment (Bookkeeping or Inventory Management Scenario) • Final Interview • Offer &amp; Background Verification #Bookkeeping #AdminAssistant #InventoryManagement #OperationsSupport #QuickBooks #RemoteWork #FinancialOperations #VendorManagement #AccountingSupport #BusinessOperations #AdministrativeSupport #Payroll #Excel #SmallBusinessOperations</span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Overview</p><p><br></p><p>We are seeking a <b>highly organized and detail-oriented Admin Assistant</b> to join our team in Qatar. The ideal candidate will be confident in handling administrative tasks, highly proficient in <b>Microsoft Excel</b>, and able to work efficiently in a fast-paced office environment.</p><p> ? <b>Candidates with prior hospital or healthcare facility experience will be given preference.</b></p><p><b><span></span></b></p><p>Key Responsibilities</p><ul><li>Prepare, update, and maintain accurate reports using <b>Microsoft Excel</b> (including formulas, pivot tables, and data analysis)</li><li>Manage office documentation, filing systems, and record-keeping (both digital and physical)</li><li>Handle emails, correspondence, and internal/external communication professionally</li><li>Schedule meetings, appointments, and manage calendars for management</li><li>Perform accurate data entry and maintain updated records</li><li>Coordinate with different departments to ensure smooth workflow</li><li>Provide general administrative and clerical support to management</li><li>Maintain confidentiality and ensure proper handling of sensitive information</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements</p><ul><li>Previous experience in an <b>Admin Assistant / Office Administration role</b> preferred</li><li>Strong proficiency in <b>Microsoft Excel (formulas, pivot tables, reporting tools)</b></li><li>Excellent communication skills in English (written and verbal)</li><li>Strong organizational, multitasking, and time-management skills</li><li>Ability to work under pressure and meet deadlines</li><li><b>Hospital / healthcare facility experience is highly preferred</b></li><li>Professional attitude and team-oriented mindset</li></ul><p><br></p></div>

Role Description This is a full-time, on-site role for an Administrative Assistant / Executive Secretary Filipino National based in Doha, Qatar. The successful candidate will provide essential administrative and operational support to management while assisting with procurement and supplier coordination activities. Responsibilities include managing schedules and appointments, document control, correspondence, preparing purchase orders, communicating with vendors, following up on quotations, coordinating shipments and deliveries, maintaining procurement records, and supporting day-to-day office operations. The role requires strong organizational skills, attention to detail, and the ability to maintain effective communication with suppliers, clients, and internal teams.<br>Qualifications Strong experience in Administrative Assistance and Executive Administrative Support. Experience preparing and processing Purchase Orders (POs). Experience communicating and coordinating with vendors and suppliers. Ability to follow up on shipments, deliveries, and procurement activities. Strong Excel skills, including calculations, reporting, and data analysis. Proficiency in Microsoft Office applications. Strong document control, filing, and record-keeping skills. Excellent communication, negotiation. Exceptional organizational abilities, attention to detail, and multitasking skills. Ability to maintain confidentiality and professionalism. Finance, Accounting, Business Administration, or related educational background preferred. Previous experience in fit-out, interior design, construction, or contracting companies is highly preferred. Strong problem-solving, follow-up, and time management skills.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Administrative Assistant is responsible in providing essential support to the organization by handling various administrative tasks, thereby contributing to the overall efficiency and smooth operation of the office. This includes but is not limited to excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings.</p><br> <br><br><u><b>Job Responsibilities 1</b></u> <br><p>Provide administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.</p><br> <p>Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.</p><br> <p>Prepare a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. </p><br> <p>Upload all documents in the respective and proper folder and manage the overall organization of the folder(s).</p><br> <p>Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.</p><br> <p>Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.</p><br> <p>Proper record, monitor and maintenance of all documents for effective filing and business continuity at all times. </p><br> <br><br><u><b>Job Responsibilities 2</b></u> <br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p>Knowledge of office administration, handling/preparing of all correspondence</p><br> <p>Strong Communication Skills both oral and written English</p><br> <p>High Proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)</p><br> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u> <br><p>Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u> <br>Leadership<br>Resilience<br>Quality<br>Agility<br>Administrative Document Design L1<br>Document &amp; Record Control L1<br>Calendar Maintenance L1<br>Clerical Documentation Tools L1<br>Travel Arrangements L1<br>AI Fluency<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree in Business Administration or any related field<br><br><br><br> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills. Responsibilities Exhibit behavior consistent with company code of conduct. Proactively manage appointment scheduling and coordination using Microsoft Outlook. Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management. Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment. Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail. Assemble and analyze information, prepare reports, and agendas. Maintain files, keep records, compile reports and process documents in a timely manner. Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda s and etc. Develop and edit PowerPoint slides, and similar presentation materials. Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities. Proactively offer suggestions for process improvements. Shall work special projects as assigned Performs other duties as assigned Qualifications Minimum Qualifications Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. Associate Degree or Business School Certification desired; high school diploma required. Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) Experience: Four to five years' of related experience. Skills: Must possess good organizational skills Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word Ability to work with very diverse workforce Experience in data collection and analysis. Working Environment: Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Associate Degree or Business School Certification desired; high school diploma required. Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) Experience: Four to five years' of related experience. Skills: Must possess good organizational skills Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word Ability to work with very diverse workforce Experience in data collection and analysis.</p><p></p></section>

Overview<br><br>The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.<br><br>Responsibilities<br><br>Exhibit behavior consistent with company code of conduct. Proactively manage appointment scheduling and coordination using Microsoft Outlook. Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management. Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment. Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail. Assemble and analyze information, prepare reports, and agendas. Maintain files, keep records, compile reports and process documents in a timely manner. Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda’s and etc. Develop and edit Power Point slides, and similar presentation materials. Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities. Proactively offer suggestions for process improvements. Shall work special projects as assigned Performs other duties as assigned<br><br>Qualifications<br><br>Minimum Qualifications Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. Associate Degree or Business School Certification desired; high school diploma required. Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, Power Point, Excel) Experience:Four to five years' of related experience. Skills:Must possess good organizational skills Computer proficiency in Microsoft Office Excel, Power Point, Outlook, and Word Ability to work with very diverse workforce Experience in data collection and analysis. Working Environment:Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures – up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

Overview<br><br>The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.<br><br>Responsibilities<br><br>Exhibit behavior consistent with company code of conduct. Proactively manage appointment scheduling and coordination using Microsoft Outlook. Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management. Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment. Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail. Assemble and analyze information, prepare reports, and agendas. Maintain files, keep records, compile reports and process documents in a timely manner. Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda’s and etc. Develop and edit Power Point slides, and similar presentation materials. Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities. Proactively offer suggestions for process improvements. Shall work special projects as assigned Performs other duties as assigned<br><br>Qualifications<br><br>Minimum Qualifications Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. Associate Degree or Business School Certification desired; high school diploma required. Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, Power Point, Excel) Experience:Four to five years' of related experience. Skills:Must possess good organizational skills Computer proficiency in Microsoft Office Excel, Power Point, Outlook, and Word Ability to work with very diverse workforce Experience in data collection and analysis. Working Environment:Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures – up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Overview The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills. Responsibilities + Exhibit behavior consistent with company code of conduct. + Proactively manage appointment scheduling and coordination using Microsoft Outlook. + Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management. + Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment. + Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail. + Assemble and analyze information, prepare reports, and agendas. + Maintain files, keep records, compile reports and process documents in a timely manner. + Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda’s and etc. + Develop and edit PowerPoint slides, and similar presentation materials. + Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. + Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities. + Proactively offer suggestions for process improvements. + Shall work special projects as assigned + Performs other duties as assigned Qualifications + Minimum Qualifications + Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. + Associate Degree or Business School Certification desired; high school diploma required. + Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) + Experience: + Four to five years' of related experience. + Skills: + Must possess good organizational skills + Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word + Ability to work with very diverse workforce + Experience in data collection and analysis. + Working Environment: + Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures – up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</p> </div>

<p>What you'll do on a typical day:</p><ul><li>Procurement &amp; Supplier Coordination: Source and obtain quotations from suppliers for yard-related materials, services, and equipment.</li><li>Prepare supplier comparison sheets, evaluating pricing, lead times, and commercial terms to support procurement decisions.</li><li>Create and process Purchase Orders (POs), ensuring compliance with company procurement policies and approval workflows.</li><li>Review supplier shipping documents and verify compliance with PO and contractual requirements before authorizing shipment release.</li><li>Logistics &amp; Goods Receiving: Prepare and manage shipping, export, and import documentation related to yard operations.</li><li>Receive and inspect incoming goods, verifying quantities, quality, and condition against purchase orders and delivery documentation.</li><li>Identify and report discrepancies, shortages, or damaged items, coordinating corrective actions with suppliers where necessary.</li><li>Administrative &amp; Operational Support: Maintain and regularly update customer price lists, ensuring accurate and current pricing information is available to the sales team.</li><li>Prepare and maintain accurate timesheets for yard employees as well as hired or rented equipment.</li><li>Provide administrative support to the Yard Manager, including correspondence, filing, scheduling, and record management.</li><li>Maintain well-organized physical and digital records to support audit, compliance, and operational requirements.</li></ul><p>What you'll need to be successful:</p><ul><li>Experience &amp; Knowledge: 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management.</li><li>Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable.</li><li>Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.</li><li>Skills &amp; Competencies: Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas.</li><li>Good command of written and spoken English.</li><li>Strong organizational and time-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines.</li><li>High level of accuracy and attention to detail.</li><li>Ability to work independently while maintaining effective communication with internal and external stakeholders.</li><li>Trustworthy and professional when handling confidential commercial, pricing, and supplier information.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>What you'll need to be successful:</p><ul><li>Experience &amp; Knowledge: 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management.</li><li>Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable.</li><li>Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.</li><li>Skills &amp; Competencies: Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas.</li><li>Good command of written and spoken English.</li><li>Strong organizational and time-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines.</li><li>High level of accuracy and attention to detail.</li><li>Ability to work independently while maintaining effective communication with internal and external stakeholders.</li><li>Trustworthy and professional when handling confidential commercial, pricing, and supplier information.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br> General Information <br> <br> Ref # <br> 234973 <br> <br> Location <br> Qatar-Doha <br> <br> Job family <br> Cargo &amp; Airport Operations <br> <br> <ul><li><span>Closing Date:</span> <span>2026-07-30</span></li></ul><br> <br> <br> <br> <br> <br> </div>

OPENING FOR A WELL KNOWN OIL & GAS COMPANY IN MIDDLE-EAST:Position: IT Administration Assistant (Females Preferred) Experience: Minimum 2+ years of experience in IT administration, IT support, or administrative support, preferably within the GCC region.<br>Minimum Requirement: (Females Preferred) Bachelor's degree in Computer Science or a related field. Experience in IT administration, procurement support, or office administration. Proficiency in Microsoft Office (Excel, Word, Power Point, Outlook). Basic knowledge of Windows/Linux operating systems. Experience with SAP procurement/invoice processing is an advantage. Strong organizational, communication, and time management skills. Ability to coordinate meetings, prepare minutes, and track action items. Experience handling invoices, petty cash, budget tracking, and vendor coordination. Proactive, detail-oriented, and able to manage multiple tasks independently.<br>**Interested Candidates Can Apply Or Share Your Updated CV on salman@sofomation.com**

OPENING FOR A WELL KNOWN OIL & GAS COMPANY IN MIDDLE-EAST:Position: IT Administration Assistant (Females Preferred) Experience: Minimum 2+ years of experience in IT administration, IT support, or administrative support, preferably within the GCC region.<br>Minimum Requirement: (Females Preferred) Bachelor's degree in Computer Science or a related field. Experience in IT administration, procurement support, or office administration. Proficiency in Microsoft Office (Excel, Word, Power Point, Outlook). Basic knowledge of Windows/Linux operating systems. Experience with SAP procurement/invoice processing is an advantage. Strong organizational, communication, and time management skills. Ability to coordinate meetings, prepare minutes, and track action items. Experience handling invoices, petty cash, budget tracking, and vendor coordination. Proactive, detail-oriented, and able to manage multiple tasks independently.<br>**Interested Candidates Can Apply Or Share Your Updated CV on salman@sofomation.com**

OPENING FOR A WELL KNOWN OIL & GAS COMPANY IN MIDDLE-EAST:Position: IT Administration Assistant (Females Preferred) Experience: Minimum 2+ years of experience in IT administration, IT support, or administrative support, preferably within the GCC region.<br>Minimum Requirement: (Females Preferred) Bachelor's degree in Computer Science or a related field. Experience in IT administration, procurement support, or office administration. Proficiency in Microsoft Office (Excel, Word, Power Point, Outlook). Basic knowledge of Windows/Linux operating systems. Experience with SAP procurement/invoice processing is an advantage. Strong organizational, communication, and time management skills. Ability to coordinate meetings, prepare minutes, and track action items. Experience handling invoices, petty cash, budget tracking, and vendor coordination. Proactive, detail-oriented, and able to manage multiple tasks independently.<br>**Interested Candidates Can Apply Or Share Your Updated CV on salman@sofomation.com**

Key Result Areas:Perform administrative and general office duties, including maintaining the supervisor’s appointment calendar / schedule, making travel arrangements, and resolving administrative issues Perform work independently and efficiently, making decisions on how to approach work assignments and to resolve matters that are routine in nature Greet persons entering establishment, determine purpose of visit, and direct or escort them to specific destinations in order to provide exceptional customer service Screen and direct incoming telephone calls; respond to inquiries and provide information; and take and relay messages Maintain solid customer service relationships by handling questions and concerns with accuracy & professionalism Perform a range of more detail-oriented tasks and work assignments related to projects to support departmental objectives Collect information and recommend & design a process for maintaining an efficient filing and record management system for the department; Carry out data entry in support of projects that are in progress; Maintain a clean & respectable front office environment Prepare reports, presentations, packets and other documents as required and as requested Provide transportation and travel logistics support for staff and clients as requested Operate basic office equipment and ensure its proper functioning by coordinating installation, maintenance, and repair Maintain adequate levels of supplies and initiate department orders for purchases of necessary equipment Help other administrative staff with overflow work, including data entry and research tasks, in order to ensure smooth administrative operations and promote a culture of teamwork Make arrangements for new hires, including office set-up, computer hardware, Vehicle Access Tag, ID card, business cards, health insurance, etc. Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.<br>Minimum Knowledge, Skills & Experience:High School education; Bachelor’s degree in a relevant field preferred Fluency in Arabic and English languages is mandatory2-5 years of relevant full-time work experience Strong interpersonal, organizational, and project management skills Good writing skills – ability to draft / edit a variety of written reports and communications and articulate ideas clearly and concisely; Proficiency in MS Office applications

Key Result Areas:Perform administrative and general office duties, including maintaining the supervisor’s appointment calendar / schedule, making travel arrangements, and resolving administrative issues Perform work independently and efficiently, making decisions on how to approach work assignments and to resolve matters that are routine in nature Greet persons entering establishment, determine purpose of visit, and direct or escort them to specific destinations in order to provide exceptional customer service Screen and direct incoming telephone calls; respond to inquiries and provide information; and take and relay messages Maintain solid customer service relationships by handling questions and concerns with accuracy & professionalism Perform a range of more detail-oriented tasks and work assignments related to projects to support departmental objectives Collect information and recommend & design a process for maintaining an efficient filing and record management system for the department; Carry out data entry in support of projects that are in progress; Maintain a clean & respectable front office environment Prepare reports, presentations, packets and other documents as required and as requested Provide transportation and travel logistics support for staff and clients as requested Operate basic office equipment and ensure its proper functioning by coordinating installation, maintenance, and repair Maintain adequate levels of supplies and initiate department orders for purchases of necessary equipment Help other administrative staff with overflow work, including data entry and research tasks, in order to ensure smooth administrative operations and promote a culture of teamwork Make arrangements for new hires, including office set-up, computer hardware, Vehicle Access Tag, ID card, business cards, health insurance, etc. Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.<br>Minimum Knowledge, Skills & Experience:High School education; Bachelor’s degree in a relevant field preferred Fluency in Arabic and English languages is mandatory2-5 years of relevant full-time work experience Strong interpersonal, organizational, and project management skills Good writing skills – ability to draft / edit a variety of written reports and communications and articulate ideas clearly and concisely; Proficiency in MS Office applications

Why Join Us? At Rosewood Doha, we create an environment where passion meets purpose – and where careers have meaning. Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy. You’ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling. Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.<br>About Rosewood Doha:Rosewood Doha is a landmark destination inspired by Qatar’s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar’s first members-only social wellness club, complemented by Rosewood’s signature Manor Club for Club Room and Suite guests. Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels & Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.<br>Our Associate Experience:We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:A competitive salary and benefits package High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl A birthday day off (because your milestones matter!) Personalized development plans and continuous learning opportunities to support your career journey These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with us.<br>Your Role:Daily Responsibilities Answer telephone calls to the department and either filter accordingly or take detailed messages. Check the sales & marketing in-trays on a regular basis and distribute accordingly. Monitor the sales email inboxes on a regular basis and distribute efficiently. Produce cover letters for brochure responses and dispatch. Type and dispatch general office correspondence and contracts. Ensure all correspondence is stamped and mailed. File conference contracts, actual and lost bookings. Manage Sales Managers diaries and be aware of sales team’s movements.<br>Weekly Responsibilities Collate sales kits/collateral and ensure there is a ready supply. Ensure all departments have stocks of brochures and manage the brochure inventory. Update Sales Managers’ weekly activity reports. Check stationery stock and re-order where necessary. Ensure general office tidiness. Produce the weekly Sales & Marketing meeting agenda and minutes.<br>Monthly Responsibilities Update monthly data of corporate/leisure room nights (hotel productivity). Manage purchase order log. P&L Critique. Produce monthly report focusing on the sales team’s highlights and financial successes.<br>Other Assist with and conduct site visits as required. Assist with marketing promotions e.g. mailings. Assist with the preparation of sales trips, functions, and the organization of familiarization trips. Perform any other reasonable task as requested. Assist and attend relevant familiarization trips/entertainment.<br>Self-Management Plan, organize and use a systematic approach to get things done. Manage time and resources effectively. Prioritize actions and manage tasks through to completion. Actively seek opportunities to develop and learn from experience. Set high personal performance standards.<br>Communication Communicate openly and clearly, both written and verbally. Pitch information at the appropriate level. Listen to the needs of others before contributing. Develop positive working relationships at all levels. Motivate and inspire others to perform.<br>Problem Solving & Decision Making Collect and analyze relevant information about a problem. Seek innovative solutions. Make conscious decision to go for action. Accept personal responsibility to make things happen. Constantly review in order to improve.<br>Pro-Active Behavior Self-reliant, working with minimal control and direction. Act on your own initiative when appropriate. Take calculated risks to achieve results. Think ahead, developing contingency plans where necessary. Have driven and determination to succeed. Contribute and be effective when team working with peers.

Why Join Us? At Rosewood Doha, we create an environment where passion meets purpose – and where careers have meaning. Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy. You’ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling. Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.<br>About Rosewood Doha:Rosewood Doha is a landmark destination inspired by Qatar’s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar’s first members-only social wellness club, complemented by Rosewood’s signature Manor Club for Club Room and Suite guests. Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels & Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.<br>Our Associate Experience:We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:A competitive salary and benefits package High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl A birthday day off (because your milestones matter!) Personalized development plans and continuous learning opportunities to support your career journey These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with us.<br>Your Role:Daily Responsibilities Answer telephone calls to the department and either filter accordingly or take detailed messages. Check the sales & marketing in-trays on a regular basis and distribute accordingly. Monitor the sales email inboxes on a regular basis and distribute efficiently. Produce cover letters for brochure responses and dispatch. Type and dispatch general office correspondence and contracts. Ensure all correspondence is stamped and mailed. File conference contracts, actual and lost bookings. Manage Sales Managers diaries and be aware of sales team’s movements.<br>Weekly Responsibilities Collate sales kits/collateral and ensure there is a ready supply. Ensure all departments have stocks of brochures and manage the brochure inventory. Update Sales Managers’ weekly activity reports. Check stationery stock and re-order where necessary. Ensure general office tidiness. Produce the weekly Sales & Marketing meeting agenda and minutes.<br>Monthly Responsibilities Update monthly data of corporate/leisure room nights (hotel productivity). Manage purchase order log. P&L Critique. Produce monthly report focusing on the sales team’s highlights and financial successes.<br>Other Assist with and conduct site visits as required. Assist with marketing promotions e.g. mailings. Assist with the preparation of sales trips, functions, and the organization of familiarization trips. Perform any other reasonable task as requested. Assist and attend relevant familiarization trips/entertainment.<br>Self-Management Plan, organize and use a systematic approach to get things done. Manage time and resources effectively. Prioritize actions and manage tasks through to completion. Actively seek opportunities to develop and learn from experience. Set high personal performance standards.<br>Communication Communicate openly and clearly, both written and verbally. Pitch information at the appropriate level. Listen to the needs of others before contributing. Develop positive working relationships at all levels. Motivate and inspire others to perform.<br>Problem Solving & Decision Making Collect and analyze relevant information about a problem. Seek innovative solutions. Make conscious decision to go for action. Accept personal responsibility to make things happen. Constantly review in order to improve.<br>Pro-Active Behavior Self-reliant, working with minimal control and direction. Act on your own initiative when appropriate. Take calculated risks to achieve results. Think ahead, developing contingency plans where necessary. Have driven and determination to succeed. Contribute and be effective when team working with peers.

Location: Based in Qatar (Supporting KSA Operations)<br><br>Employment Type: Full-Time<br><br>Role Overview<br><br>We are looking for an organised and detail-oriented Administrative Assistant to support regional commercial operations. The successful candidate will have previous experience supporting bid and tender activities and will assist with the preparation and coordination of proposal documentation for projects across the region.<br><br>Key Responsibilities<br><br>Provide administrative support to regional commercial and operational teams. Assist with the preparation, formatting and submission of bid and tender documents. Coordinate the collection and management of documents required for proposals and tender submissions. Maintain document control systems, filing records and commercial documentation. Prepare reports, presentations and correspondence in Arabic and English where required. Coordinate meetings, schedules and travel arrangements. Liaise with internal departments and external stakeholders to ensure timely submission of documentation. Perform general office administration and other duties as assigned.<br><br>Requirements<br><br>Diploma or Bachelor's degree in Business Administration or a related discipline. Minimum 2 years' experience in an administrative role. Previous experience supporting bid/tender, proposal or commercial teams is highly desirable. Familiarity with tender documentation, RFP/RFQ processes and document control is an advantage. Fluent in Arabic and English (spoken and written). Strong organisational and communication skills. Proficient in Microsoft Office applications. Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Role Overview<br><br>We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast-paced environment.<br><br>Key Responsibilities<br><br>Provide general administrative and clerical support. Assist with the preparation, formatting and submission of bid and tender documents. Support the coordination of RFPs, RFQs and other commercial proposals. Maintain accurate records, filing systems and document registers. Prepare reports, letters, presentations and business correspondence. Coordinate meetings, calendars and travel arrangements. Liaise with internal departments to collect documents required for tender submissions. Perform data entry and maintain confidentiality of commercial information. Support procurement, HR and finance with administrative tasks as required. Carry out other administrative duties as assigned.<br><br>Requirements<br><br>Diploma or Bachelor's degree in Business Administration or a related discipline. Minimum 2 years' experience in an administrative role. Previous experience supporting bid/tender, commercial or proposal teams is highly desirable. Familiarity with tender documentation, document control and submission processes is an advantage. Strong organisational and time management skills. Excellent written and verbal communication skills in English. Proficiency in Microsoft Office (Word, Excel, Outlook and Power Point). High level of accuracy, attention to detail and ability to work under tight deadlines.

<p><strong>Job Description:</strong><br>We are looking for a reliable and organized <strong>Admin Assistant</strong> to support daily office operations and administrative tasks. The ideal candidate should have good communication skills, basic computer knowledge, and proficiency in Microsoft Office applications.</p><p><strong>Responsibilities:</strong></p><ul><li>Handle daily administrative and office support tasks</li><li>Prepare and maintain documents, records, and reports</li><li>Manage emails, phone calls, and office correspondence</li><li>Use Microsoft Office applications (Word, Excel, PowerPoint, Outlook) efficiently</li><li>Organize files and maintain office documentation</li><li>Assist with scheduling meetings and appointments</li><li>Support staff with basic computer-related tasks</li><li>Maintain a professional and organized office environment</li></ul><p><strong>Requirements:</strong></p><ul><li>Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Basic computer skills and internet usage</li><li>Good typing and communication skills</li><li>Ability to manage multiple tasks and work independently</li><li>Organized, punctual, and detail-oriented</li><li>Previous administrative experience is an advantage</li></ul><p><strong>Qualification:</strong></p><ul><li>High school diploma or equivalent</li></ul><p><strong>Job Type:</strong> Full-time</p>