office manager Jobs

General Information<br><br><strong>Ref #</strong> 232356<br><br><strong>Location:</strong> Qatar-Doha<br><br><strong>Job family:</strong> Corporate &amp; Commercial<br><br><strong>Closing Date:</strong> 2026-10-21<br><br><strong>Description<br><br></strong>At Qatar Airways, we craft cutting- edge inflight products, enhance passenger comfort, and drive innovation in aviation design.<br><br>From concept to launch, our Product Development and Design (PDD) Team collaborates with industry leaders to create products that set new standards in travel.<br><br>If you are passionate about innovation, customer experience, technology, and design, this is your chance to make a lasting impact in the aviation industry.<br><br>Join our Product Development and Design Team that transforms ideas into reality and shape the future of airline experiences!<br><br><strong>About The Role<br><br></strong>In this role, you will serve as a trusted partner to the Senior Vice President (SVP), providing high level executive, administrative, and project coordination support that keeps the SVP’s office running smoothly and strategically. You will take ownership of managing project timelines, preparing executive ready materials, coordinating across functions, and ensuring that critical information flows efficiently and confidentially. You will play a pivotal role in enabling the SVP to stay focused on strategic priorities by anticipating needs, organizing complex details, and ensuring follow through on key initiatives. Your work will span project tracking, executive communication, preparation of briefs and memos, and cross functional alignment—making you an essential driver of progress and structure within the Executive Office. Unlike traditional administrative roles, this position places you at the center of strategic planning, coordination, and execution, ensuring the SVP’s agenda moves forward with clarity and precision.<br><br>As part of your role, your responsibilities will be inclusive of, but not limited to the following:<br><br><ul><li>Manage the SVP’s complex calendar, travel, meetings, and prioritization of agenda to ensure strategic time allocation.</li><li>Serve as the primary liaison between the SVP, senior leadership, external partners, vendors, and cross functional teams.</li><li>Ensure strict confidentiality and professional judgment in handling sensitive information.</li><li>Prepare, review, and assemble executive level documentation including memos, presentations, reports, and briefing materials.</li><li>Anticipate the SVP’s needs by gathering data, performing initial analysis, and ensuring readiness for key engagements.</li><li>Coordinate a wide range of confidential and non confidential projects, ensuring timelines, deliverables, and follow ups are tracked and executed.</li><li>Support departmental strategy execution by consolidating project inputs, monitoring initiative progress, and reporting to the SVP.</li><li>Coordinate leadership meetings, workshops, executive reviews, and strategic sessions including agenda creation and consolidation of materials.</li><li>Facilitate cross department alignment to support the SVP’s strategic priorities and organizational goals.</li><li>Manage special projects as assigned by the SVP, ensuring progress tracking, documentation, and stakeholder updates.</li><li>Support improvements to executive office processes to enhance workflow, communication, and information management.</li><li>Ensure compliance with corporate policies and guidelines within the SVP Office.</li><li>Maintain effective communication systems across internal and external stakeholders to support coordinated project execution.<br><br></li></ul><strong>Be part of an extraordinary story<br><br></strong>Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.<br><br>Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.<br><br>Together, everything is possible.<br><br>Qualification<br><br><strong>About You<br><br></strong>To be successful in this role, you will bring the following:<br><br><ul><li>Diploma, Bachelor’s Degree, or equivalent, with minimum 4 years of experience in an Executive Assistant, Office Manager, Project Coordinator, or similar role supporting senior leadership.</li><li>Proven ability to manage complex calendars, competing priorities, and high-volume workflows under strict timelines.</li><li>Strong project coordination skills with the ability to track deliverables, follow up independently, and ensure timely execution.</li><li>Excellent communication, organization, and interpersonal skills, with demonstrated experience interacting at senior leadership level.</li><li>High attention to detail and strong ability to craft clear, well-structured presentations, memos, and reports.</li><li>Advanced proficiency in MS Office applications (PowerPoint, Excel, Outlook); experience with project management tools (Power BI, Jira, or similar) is an advantage.</li><li>Discretion, professionalism, and proven ability to handle confidential information.</li><li>Resourceful, proactive, and client-service oriented, with strong problem-solving skills and business acumen.<br><br></li></ul><strong>About Qatar Airways Group<br><br></strong>Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.<br><br>So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br><br><strong>How To Apply<br><br></strong>If you’re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.<br><br>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=232356

<p>Radisson Hotel Group is one of the world's largest hotel groups with ten distinctive hotel brands, and more than 1,460 hotels in operation and under development in 95+ countries. The Group’s overarching brand promise is Every Moment Matters with a signature Yes I Can! service ethos.<br><br></p><p><br><br>People are at the core of our business success and future. Our people are true Moment Makers and together we bring the culture, spirit, environment and opportunities that empower you to be your best, every day, everywhere, every time. Together, we make Every Moment Matter.<br><br><br><br></p><strong>Job Description<br><br></strong><ul><li>Plan and coordinate the provision of friendly, efficient, and personalized services to guests. </li><li>Assist with guest check-ins and check-outs as required. </li><li>Anticipate guest needs, handle enquiries, and resolve guest concerns professionally. </li><li>Welcome and escort guests to various locations within the hotel. </li><li>Maintain excellent knowledge of hotel facilities, products, and services. </li><li>Provide information and promote hotel services, facilities, and special events. </li><li>Maintain comprehensive product and service knowledge to explain and promote hotel offerings. </li><li>Stay informed about hotel programs and events to recognize and respond to guest needs. </li><li>Create a positive hotel image through every interaction with internal and external guests. </li><li>Build and maintain positive relationships with guests and colleagues to anticipate and exceed expectations. </li><li>Support all departments in delivering exceptional guest service. </li><li>Communicate guest feedback to the Front Office Manager for appropriate action. </li><li>Report operational issues to Management with recommendations for resolution. </li><li>Adhere to Front Office policies, procedures, and hotel standards. </li><li>Follow the Hotel Handbook and all general policies and procedures. </li><li>Ensure compliance with Radisson Hotel Group brand standards. </li><li>Demonstrate a strong “Yes I Can!” attitude. </li><li>Adhere to Radisson Hotel Group’s Responsible Business ethics. <br><br></li></ul><strong>Qualifications<br><br></strong><ul><li>Previous experience in Guest Relations or Front Office in a 5-star hotel is preferred. </li><li>Excellent communication and interpersonal skills. </li><li>Native Arabic speaker with excellent English communication skills. </li><li>Professional, polished, and confident personality with excellent grooming standards. </li><li>Strong knowledge of luxury guest service standards and hotel operations. </li><li>Ability to handle VIP guests, special requests, and guest complaints professionally. </li><li>Excellent knowledge of hotel facilities, outlets, promotions, and local attractions. </li><li>Strong organizational, problem-solving, and time-management skills. </li><li>Ability to work effectively in a fast-paced, multicultural hotel environment. </li><li>Demonstrates a genuine passion for hospitality and a strong “Yes I Can!” attitude. <br><br></li></ul><strong>Additional Information<br><br></strong><p><strong>Why Join Radisson Hotel Group?</strong> <br><br></p><p><strong>Live the Magic of Hospitality - </strong>Be part of a team that creates <strong>exceptional experiences and memorable moments</strong> every day. Let your <strong>Yes I Can!</strong> spirit shine as you bring hospitality to life. <br><br></p><p><strong>Build a Great Career - </strong>No matter your background or experience, we invest in your <strong>growth, learning, and career development</strong>—helping you reach your full potential. <br><br></p><p><strong>Experience the Team Spirit - </strong>Join a workplace that’s <strong>inclusive, fun, and meaningful</strong>. We celebrate diversity, support one another and foster a sense of belonging through our <strong>Employee Resource Groups and inclusion initiatives</strong>. <br><br></p><p><strong>Lead with Your Ambition - </strong>Your ideas, passion and drive matter! We empower you to <strong>make a difference</strong>—in hospitality, your community and beyond. <br><br></p><p><strong>Enjoy Global &amp; Local Perks - </strong>No matter where you’re located, you’ll enjoy exclusive global benefits - like special hotel rates for you and your loved ones at our hotels worldwide. Plus, you’ll have access to local perks and rewards tailored to your country, making your experience even more rewarding! <br><br></p><p><strong>Join us in shaping the future of hospitality!</strong> If you’re ready to <strong>bring your talent, energy, and passion</strong>, we’d love to hear from you. <br><br></p><p><strong>Apply now and let’s make every moment matter.</strong> <br><br></p><p>We welcome applicants from all <strong>backgrounds, abilities, and experiences</strong>. If you need any adjustments during the application process, please let us know.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><b>Job Summary</b> <br></span><p><span>The Office Manager – CEO Office provides executive, administrative, and business coordination support to the CEO, ensuring effective management of priorities, smooth day-to-day operations, and support for strategic and governance activities. The role supports leadership meetings, business planning, stakeholder coordination, internal events, and office governance processes, while maintaining confidentiality, professionalism, and alignment with internal policies and standards.</span></p><br><br> <p><span><strong>Strategy</strong></span><br><span>• &nbsp; &nbsp;Assist the CEO with the formulation of the country business strategy, ensuring alignment across functions, products, and stakeholders.&nbsp;</span><br><span>• &nbsp; &nbsp;Support strategic planning initiatives, management reporting, and business coordination activities within the CEO Office.</span></p><br><br> <p><span><strong>Business</strong></span><br><span>• &nbsp; &nbsp;Provide administrative and executive support to the CEO including calendar management, travel coordination, meeting scheduling, and correspondence management.&nbsp;</span><br><span>• &nbsp; &nbsp;Coordinate internal meetings, leadership engagements, and country-level initiatives.</span><br><span>• &nbsp; &nbsp;Support preparation of presentations, meeting materials, and business updates.&nbsp;</span><br><span>• &nbsp; &nbsp;Act as a point of contact between senior management and internal stakeholders to facilitate communication and coordination.&nbsp;</span></p><br><br> <p><span><strong>Processes</strong></span><br><span>• &nbsp; &nbsp;Manage Country Leadership Team (CLT) meetings including agenda preparation, coordination of materials, minute-taking, and follow-up on action items.</span><br><span>• &nbsp; &nbsp;Coordinate operational processes including procurement requests, vendor coordination, expense submissions, and activities within the CEO office in line with the internal policies and procedures.</span><br><span>• &nbsp; &nbsp;Support maintenance of governance records, trackers, and internal documentation.&nbsp;</span><br><span>• &nbsp; &nbsp;Coordinate and oversee the planning and delivery of country-level internal events, leadership engagements, and business initiatives.&nbsp;</span></p><br><br><b>Key Responsibilities</b> <br><p><span><strong>People &amp; Talent</strong></span><br><span>• &nbsp; &nbsp;Support collaboration across business and functional teams.</span><br><span>• &nbsp; &nbsp;Build and maintain effective working relationships with internal stakeholders across business and functional teams.</span><br><span>• &nbsp; &nbsp;Support team coordination and communication activities where required.</span></p><br><br> <p><span><strong>Risk Management</strong></span><br><span>• &nbsp; &nbsp;Support adherence to internal policies, governance standards, and regulatory requirements.</span><br><span>• &nbsp; &nbsp;Act as Conduct Champion for Qatar through attending monthly meetings with the Regional Conduct team and supporting coordination of Conduct Risk related activities and governance requirements.&nbsp;</span><br><span>• &nbsp; &nbsp;Act as Champion for Operational Continuity (OCiR) activities and follow-up actions where required.</span></p><br><br> <p><span><strong>Governance</strong></span><br><span>• &nbsp; &nbsp;Act as country coordinator for Power of Attorney (PoA) processes, ensuring proper documentation and stakeholder coordination.</span><br><span>• &nbsp; &nbsp;Support governance activities through coordination of management meetings, action tracking, and follow-up activities.&nbsp;</span><br><span>• &nbsp; &nbsp;Maintain governance records, meeting minutes, action trackers, and internal documentation.&nbsp;</span><br><span>• &nbsp; &nbsp;Maintain confidentiality and professionalism in handling sensitive information within the CEO Office.&nbsp;</span></p><br><br> <p><span><strong>Regulatory &amp; Business Conduct</strong></span><br><span>• &nbsp; &nbsp;Display exemplary conduct and live by the Group’s Values and Code of Conduct.&nbsp;</span><br><span>• &nbsp; &nbsp;Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.</span><br><span>• &nbsp; &nbsp;Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.</span></p><br><br> <br><p><span><strong>Key stakeholders</strong></span><br><span>• &nbsp; &nbsp;CEO &amp; Head of Coverage – Qatar&nbsp;</span><br><span>• &nbsp; &nbsp;Country Leadership Team (CLT) members</span><br><span>• &nbsp; &nbsp;Executive Assistants (EAs) and Business Planning Managers (BPMs) across countries and regions</span><br><span>• &nbsp; &nbsp;Corporate and Institutional Banking (CIB) teams</span><br><span>• &nbsp; &nbsp;Regional and Country COO / Governance teams</span><br><span>• &nbsp; &nbsp;Human Resources</span><br><span>• &nbsp; &nbsp;Operational Risk&nbsp;</span><br><span>• &nbsp; &nbsp;Finance</span><br><span>• &nbsp; &nbsp;Corporate Affairs / Communications</span><br><span>• &nbsp; &nbsp;Technology &amp; Operations</span><br><span>• &nbsp; &nbsp;Regional Conduct Team</span><br><span>• &nbsp; &nbsp;Operational Continuity / Business Continuity coordinators</span><br><span>• &nbsp; &nbsp;External vendors and service providers</span></p><br><br> <p><span><strong>Other Responsibilities</strong></span><br><span>• &nbsp; &nbsp;Embed Here for good and Group’s brand and values in [Qatar / CEO Office/CIB Corporate Coverage Management]; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures; Multiple functions (double hats).</span></p><br><br><b>Skills and Experience</b> <br><p><span>• &nbsp; &nbsp;Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)&nbsp;</span><br><span>• &nbsp; &nbsp;Calendar and meeting management&nbsp;</span><br><span>• &nbsp; &nbsp;Meeting coordination and minute-taking&nbsp;</span><br><span>• &nbsp; &nbsp;Virtual collaboration tools proficiency&nbsp;</span></p><br><br><b>Qualifications</b> <br><p><span><strong>Education &nbsp; &nbsp; </strong>Bachelor’s Degree or Equivalent Professional Experience &nbsp;</span><br><span><strong>Training &nbsp; &nbsp; </strong>Training in Business Administration, Stakeholder Management, or Executive Support Preferred</span><br><span><strong>Certifications &nbsp; &nbsp; </strong>Microsoft Office Suite Proficiency Preferred&nbsp;</span><br><span><strong>Languages &nbsp; &nbsp; </strong>English, Arabic&nbsp;</span></p><br><br><b>About Standard Chartered</b> <br><p>We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.</p><br><br> <p>Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.</p><br><br> <p>Together we:</p><br><br> <ul> <li><b>Do the right thing</b>&nbsp;and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do</li> <li><b>Never settle,</b>&nbsp;continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well</li> <li><b>Are better together,</b>&nbsp;we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term</li> </ul><br><b>What we offer</b> <br><p><b>In line with our Fair Pay Charter,</b>&nbsp;we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.</p><br><br> <ul> <li><b>Core bank funding for retirement savings, medical and life insurance,</b>&nbsp;with flexible and voluntary benefits available in some locations.</li> <li><b>Time-off</b>&nbsp;including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.</li> <li><b>Flexible working</b>&nbsp;options based around home and office locations, with flexible working patterns.</li> <li><b>Proactive wellbeing support</b>&nbsp;through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills,&nbsp;global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits</li> <li><b>A continuous learning culture</b>&nbsp;to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.</li> <li><b>Being part of an inclusive and values driven organisation,</b>&nbsp;one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.</li> </ul><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Nationality"> <b>Nationality</b> </div> <div class="col is-9 p5" data-automation-id="data_Nationality"> Qatar </div> </div>

<p><strong>Why Join Us?</strong></p><p>At Rosewood Doha, we create an environment where passion meets purpose – and where careers have meaning.</p><p>Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy.</p><p>You’ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling.</p><p>Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.</p><p><br></p><p><strong>About Rosewood Doha:</strong></p><p>Rosewood Doha is a landmark destination inspired by Qatar’s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar’s first members-only social wellness club, complemented by Rosewood’s signature Manor Club for Club Room and Suite guests.</p><p>Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels &amp; Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.</p><p><br></p><p><strong>Our Associate Experience:</strong></p><p>We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:</p><ul><li>A competitive salary and benefits package</li><li>High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl</li><li>A birthday day off (because your milestones matter!)</li><li>Personalized development plans and continuous learning opportunities to support your career journey</li></ul><p>These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with us.</p><p><br></p><p><strong>Your Role:</strong></p><ul><li>To comply with the Hotel Code of Conduct at all times.</li><li>Maintain complete knowledge of and comply with all hotel/departmental policies, service procedures and standards, ensuring that associates are informed as well.</li><li>Take responsibility for the co-ordination and monitoring of all meetings, from initial booking where possible through to post-conference evaluation and account settlement.</li><li>Liaise with Sales Department at point of initial negotiations with client to assist Sales Department in providing profitable and efficient proposals that are in line with hotel guidelines.</li><li>Administration of all MICE and catering business with close liaison with client, rooms, sales, reservations departments.</li><li>Compile and issue to all operating departments the BEOs and Group summaries for all events at least 5 working days prior to the event.</li><li>Communicate all information through regular follow-up with client to review banquet room allocations and expected guest numbers and communicate to all concerned departments.</li><li><span>&nbsp;</span>Arrange group check-ins in liaison with the Front Office Manager.</li><li>Conduct pre – and post event briefings and communicate any comments relevant to the specific “event(s)” to all Departments concerned to improve addressed shortfalls, if any, within the operation.</li><li>Review all daily Food &amp; Beverage and Conference charges posted to relevant accounts during each convention, meeting or incentive, to ensure that all charges are in line with the BEO.</li><li>Consult with the Director of Food &amp; Beverage and Executive Chef to prepare menus which will attract business and yield a satisfactory profit (custom made menus).</li><li>Attending weekly BEO meeting including Event Sales and Services Executives, Banquet Manager, Banquet Chefs, and Chief Steward, to finalize all details of upcoming functions.</li><li>Be aware of cyclical events and be pro-active in planning.</li><li>Ensure accurate response to proposals within 24 hours and deliver a high level of guest service standard at all times in the Catering &amp; Events Sales department.</li><li>Ensure that leads are followed up in a timely and professional manner (48 hours after sending the enquiry).</li><li>Ensure an effective handover of client’s conference requirements and contract details from Sales Managers and Catering &amp; Events team to the Operations Team.</li><li>Maintain a high level of service by constantly training and coaching all direct reports and associates.</li><li>To maintain all resort records, forms and policies as prescribed by management.</li><li>To maintain and improve administrative standards of the Department.</li><li>Properly maintain the function sheet folder and monitor all additions, deletions and changes of status.</li><li>Monitor and update menu maintenance.</li><li>Remain flexible in any changes presented by a client in respect to their planned or unplanned activities / functions.</li><li>Meet conference organizers daily before and after the event to confirm details.</li><li>React with urgency to any requests of the client to ensure maximum satisfaction during their conference.</li><li>Attend to details and follow-up on any requirements of the client in regard to engineering, outside contracts, entertainers, florist, audio visual, freight arrangements (incoming and outgoing), storage facilities, restaurant bookings, and any internal or external communication between parties that is necessary.</li><li>To ensure guest satisfaction and handle guest complaints.</li><li>To establish outstanding guest relations.</li><li>Report for duty punctually wearing correct uniform and name badge at all times.</li><li>Provide courteous, professional service to external and internal clients at all times.</li><li>Maintain good working relationships with own colleagues and all departments.</li><li>Possess a comprehensive understanding of and adhere to the hotel’s policy relating to Fire and Emergency, Hygiene, Health and Safety.</li><li>Maintain a high standard of personal appearance and hygiene at all times.</li><li>To respond to changes in the department as dictated by industry, company or Resort.</li><li>Perform any other reasonable duties as designated by your supervisor.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Executive Personal Assistant provides high-trust executive, administrative and coordination support to an assigned Group Chief Officer or designated senior executive within Bridge Holding. The role protects executive time, manages complex priorities, prepares the executive for decisions and engagements, and ensures accurate follow-through across relevant teams and stakeholders.</p><br> <p>The role is intentionally enterprise-wide and may be deployed across Bridge Holding executive offices. The Executive Personal Assistant adapts to the assigned office’s priorities without assuming the professional accountabilities of Finance, Investment, Legal, Business Development or other specialist functions.</p><br><br><br><u><b>Job Responsibilities 1</b></u> <br><p>Executive Calendar &amp; Priority Management</p><br> <p>• Own the assigned executive's complex calendar, balancing leadership, Board, committee, transaction, portfolio, stakeholder and internal commitments across time zones.</p><br> <p>• Protect preparation and decision time, resolve competing requests using agreed priorities and maintain a forward view of critical deadlines, dependencies and recurring obligations.</p><br> <p>• Ensure meeting purpose, participants, venue, virtual access, materials and changes are communicated accurately and promptly.</p><br> <p>Meeting, Committee &amp; Governance Coordination</p><br> <p>• Coordinate agendas, papers, approvals, attendance, logistics and follow-through for executive, leadership, Board, committee and cross-functional meetings relevant to the assigned office.</p><br> <p>• Track submission deadlines, decisions and action items and follow up with accountable stakeholders until closure.</p><br> <p>• Maintain disciplined version control and circulate sensitive materials only to authorized recipients.</p><br> <p>Executive Briefing &amp; Decision Readiness</p><br> <p>• Prepare concise schedules, briefing packs, background material, stakeholder profiles, prior decisions and open-action summaries before executive engagements.</p><br> <p>• Confirm that inputs are complete, current, approved and presented in a decision-ready format.</p><br> <p>• Identify missing information, unresolved dependencies and readiness risks early and escalate through the agreed channel.</p><br> <p>International Travel, Visits &amp; Protocol</p><br> <p>• Plan complex domestic and international travel, including itineraries, visas, accommodation, transport, airport facilitation, security, protocol and contingency arrangements.</p><br> <p>• Coordinate executive visits, delegations, roadshows, conferences and stakeholder engagements with culturally appropriate attention to detail.</p><br> <p>• Provide responsive support during disruptions and reconcile travel records and expenses accurately.</p><br> <p>Correspondence, Presentations &amp; Document Control</p><br> <p>• Draft, format, proofread and coordinate executive correspondence, presentations, memoranda, invitations, reports and routine communications to a consistently high standard.</p><br> <p>• Maintain structured filing, document naming, version control, signature routing and secure retention of executive records.</p><br> <p>• Ensure external communications and documents are issued only after the required review and approval.</p><br><br><br><u><b>Job Responsibilities 2</b></u> <br><p>Stakeholder Access &amp; Relationship Coordination</p><br> <p>• Serve as a professional point of coordination for Board members, executives, investors, partners, government stakeholders, advisers, counterparties and portfolio-company leaders.</p><br> <p>• Manage requests for executive access with discretion, responsiveness and appropriate escalation.</p><br> <p>• Maintain accurate stakeholder and contact information and support dependable follow-through on executive commitments.</p><br> <p>Confidentiality, Information Security &amp; Judgment</p><br> <p>• Handle confidential, privileged, commercially sensitive, transaction, financial, personal, employee and Board information with strict discretion.</p><br> <p>• Apply approved access, storage, transmission, retention and disposal requirements to executive information.</p><br> <p>• Exercise sound judgment when responding to sensitive requests and escalate uncertainty before disclosure or commitment.</p><br> <p>Office Coordination &amp; Administrative Control</p><br> <p>• Coordinate closely with other executive assistants, the Chief of Staff, Office Manager and relevant corporate teams to maintain seamless executive-office operations.</p><br> <p>• Maintain action trackers, recurring schedules, contacts, subscriptions, invoices, purchase requests, expenses and other administrative controls accurately.</p><br> <p>• Support onboarding, events, visitors, office requirements and urgent assignments relevant to the assigned executive.</p><br> <p>Process Improvement &amp; Digital Productivity</p><br> <p>• Identify practical improvements to calendar, travel, meeting, correspondence, document and action-management processes.</p><br> <p>• Use Microsoft 365, collaboration platforms, workflow tools and AI-enabled productivity tools responsibly, with human review and protection of confidential information.</p><br> <p>• Maintain reusable templates, checklists and working practices that improve consistency, speed and service quality across Bridge Holding executive offices.</p><br><br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p><strong>• Executive Office Management:</strong> Strong understanding of executive-office routines, calendar governance, priority management, meeting coordination and administrative controls.</p><br> <p><strong>• Governance &amp; Meeting Support:</strong> Ability to coordinate agendas, papers, approvals, decisions and action tracking across executive and governance forums.</p><br> <p><strong>• Business &amp; Stakeholder Awareness:</strong> Ability to understand the assigned executive’s priorities, stakeholders and terminology sufficiently to coordinate accurately without assuming functional decision authority.</p><br> <p><strong>• Confidential Information Management:</strong> Sound knowledge of secure records, access control, document handling, appropriate disclosure and professional discretion.</p><br> <p><strong>• Executive Communication &amp; Digital Productivity:</strong> Ability to produce polished communications and use collaboration, workflow and AI-enabled tools responsibly to improve speed, accuracy and follow-through.</p><br> <p><strong>• Professional character:</strong> Exceptional discretion, anticipation, organization, composure, cultural awareness, attention to detail and personal accountability for reliable follow-through.</p><br><br><br><u><b>Job Experience</b></u> <br><p><strong>• Executive support experience:</strong> Minimum 3 years of working experience, including at least 2 years of relevant executive-assistance, personal-assistance or senior administrative experience. One year of GCC experience is an advantage.</p><br> <p><strong>• Complex coordination:</strong> Demonstrated ability to manage demanding calendars, international travel, confidential information, senior stakeholder access and high-stakes meetings across time zones.</p><br> <p><strong>• Executive environment exposure:</strong> Experience supporting a C-suite executive, Board member or senior leader in private equity, investment, financial services, professional services, infrastructure or another international corporate environment is preferred.</p><br> <p><strong>• Communication and technology:</strong> Excellent written and spoken English, advanced Microsoft 365 capability and strong drafting, proofreading, presentation, records-management and virtual-meeting skills. Additional languages are advantageous.</p><br><br><br><u><b>Competencies</b></u> <br>Administrative Document Design L2<br>Agility<br>AI Fluency<br>Calendar Maintenance L2<br>Document &amp; Record Control L2<br>General Inventory Management L2<br>Leadership_321977503<br>Quality_321977507<br>Resilience<br>Travel Arrangements L2<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree in Business Administration or any related field<br>Professional Qualification in any Related Technical Certificates or any related field<br><br><br><br> </div>

Logistics Coordinator (Site Facilities)<br><br>Location: Qatar<br><br>Job Purpose<br><br>Logistics Coordinator (Site Facilities) for a restoration project. Support on-site project coordination between teams and contribute to the successful execution and timely completion of the project.<br><br>Key Job Accountabilities<br><br>Provides technical, administrative and coordination support to the Logistics Division Manager, and other team members, with regards to Offices and Temporary Support Facilities. Interfaces with relevant authorities and Company departments on administrative and operational activities (e.g. permits, etc.) as required. Coordinate with Logistics Division Manager for Company Doha and project site staff mobilization plans and liaises with Project team to ensure timely site coverage, including office allocation and pass. Manage daily office operations and administrative activities:Maintain office policies, procedures, and records. Coordinate office supplies, equipment, and inventory management. Ensure office spaces are organized, well-maintained, and adequately stocked. Coordinate office maintenance, repairs, and facility-related services. Liaise with landlords, building management, and service providers. Monitor office health, safety, and compliance requirements. Ensure meeting rooms and common areas are properly maintained. Coordinate office vendors and service providers. Monitor vendor performance and contract compliance. Serve as the first point of contact for office-related employee requests.<br>Qualifications<br><br>Bachelor’s degree in:Business Accounting Commercial Marketing Sciences Engineering Project Management Supply Chain Management Law Communication Technologies Mathematics Statistics<br>Knowledge and/or Experience<br><br>8 years’ experience in business related function or discipline, including 4 years in the Oil and Gas industry. Robust administrative proven experience. Good knowledge of Project Execution - a bonus. International experience, especially in Qatar or the Middle East, is preferred. Furthermore, ideally candidate will have experience working in industrial cities and large-scale projects.<br><br>To Apply<br><br>Interested candidates are encouraged to send their CV to: mahirah.marisa@airswift.com<br><br>Referrals are welcome too—feel free to share this opportunity with qualified professionals in your network.

<p>We invite you to join the world of luxury hospitality at Raffles &amp; Fairmont Doha as our new Executive Office and Quality Manager. The Executive Office &amp; Quality Manager provides high-level executive support to the Managing Director while leading the coordination, implementation, and continuous improvement of the hotel s quality management and sustainability agenda across Raffles &amp; Fairmont Doha. Acting as a key partner to the Managing Director and a central point of coordination across the Executive Office, the role ensures effective follow-up on strategic priorities, executive initiatives, and cross-functional actions, while maintaining the highest standards of professionalism, confidentiality, organization, and operational discipline. Key Responsibilities: Provide high-level executive and administrative support to the Managing Director, ensuring effective management of priorities, schedules, correspondence, meetings, and follow-up actions Act as a trusted liaison between the Managing Director, Executive Committee, department heads, corporate stakeholders, owners, and external partners Coordinate and follow up on key strategic initiatives, executive decisions, projects, and action plans to ensure timely execution and accountability across the business Prepare and coordinate executive presentations, reports, briefing documents, meeting agendas, minutes, and management communications Maintain a high level of confidentiality and discretion when handling sensitive business, operational, financial, and personnel information Support the Managing Director in maintaining effective governance, communication, and coordination across Raffles &amp; Fairmont Doha Lead the development, implementation, and continuous improvement of the hotel s Quality Management System in alignment with brand standards, company objectives, and relevant industry requirements Establish and maintain quality standards, procedures, tools, and monitoring mechanisms across hotel operations Drive a culture of service excellence and continuous improvement through regular quality reviews, audits, inspections, and performance analysis Monitor guest feedback, quality indicators, audit results, and operational performance</p><p><strong>Desired Candidate Profile</strong></p><p>What will you bring to this role? Bachelor s degree in Hospitality Management, Business Administration, Quality Management, Sustainability, or a related field Minimum 5 7 years of relevant experience in luxury hospitality, hotel operations, executive office, quality management, or a similar leadership role Previous experience supporting a General Manager, Managing Director, Hotel Manager, or senior executive in a high-profile hospitality environment Strong understanding of luxury hospitality standards, quality assurance frameworks, guest experience, and operational excellence Demonstrated experience in developing, implementing, and maintaining quality management systems, standards, and continuous improvement initiatives Practical knowledge of sustainability principles, environmental initiatives, and responsible business practices within the hospitality industry Experience coordinating internal, brand, corporate, or external audits and managing corrective action plans Strong project management, organizational, analytical, and reporting skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills, with the ability to interact confidently with senior executives and stakeholders High level of professionalism, discretion, confidentiality, and sound judgment Strong proficiency in Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook Fluency in English is essential; additional languages are an advantage Strong leadership and influencing skills, with the ability to drive initiatives across multiple departments without direct reporting authority Experience within a luxury or internationally branded hotel environment is highly desirable Embrace the Raffles &amp; Fairmont brand promise and luxury in your role and in all your interactions Foster an inclusive environment where every individual feels valued and respected Create an environment where colleagues are empowered, supported and recognized</p>

<p><b>Job Description&nbsp;</b></p><p><br></p><p>We invite you to join the world of luxury hospitality at Raffles &amp; Fairmont Doha as our new Executive Office and Quality Manager. The Executive Office &amp; Quality Manager provides high-level executive support to the Managing Director while leading the coordination, implementation, and continuous improvement of the hotel s quality management and sustainability agenda across Raffles &amp; Fairmont Doha. Acting as a key partner to the Managing Director and a central point of coordination across the Executive Office, the role ensures effective follow-up on strategic priorities, executive initiatives, and cross-functional actions, while maintaining the highest standards of professionalism, confidentiality, organization, and operational discipline. Key Responsibilities: Provide high-level executive and administrative support to the Managing Director, ensuring effective management of priorities, schedules, correspondence, meetings, and follow-up actions Act as a trusted liaison between the Managing Director, Executive Committee, department heads, corporate stakeholders, owners, and external partners Coordinate and follow up on key strategic initiatives, executive decisions, projects, and action plans to ensure timely execution and accountability across the business Prepare and coordinate executive presentations, reports, briefing documents, meeting agendas, minutes, and management communications Maintain a high level of confidentiality and discretion when handling sensitive business, operational, financial, and personnel information Support the Managing Director in maintaining effective governance, communication, and coordination across Raffles &amp; Fairmont Doha Lead the development, implementation, and continuous improvement of the hotel s Quality Management System in alignment with brand standards, company objectives, and relevant industry requirements Establish and maintain quality standards, procedures, tools, and monitoring mechanisms across hotel operations Drive a culture of service excellence and continuous improvement through regular quality reviews, audits, inspections, and performance analysis Monitor guest feedback, quality indicators, audit results, and operational performance</p><p><strong>Desired Candidate Profile</strong></p><p>Qualifications What will you bring to this role? Bachelor s degree in Hospitality Management, Business Administration, Quality Management, Sustainability, or a related field Minimum 5 7 years of relevant experience in luxury hospitality, hotel operations, executive office, quality management, or a similar leadership role Previous experience supporting a General Manager, Managing Director, Hotel Manager, or senior executive in a high-profile hospitality environment Strong understanding of luxury hospitality standards, quality assurance frameworks, guest experience, and operational excellence Demonstrated experience in developing, implementing, and maintaining quality management systems, standards, and continuous improvement initiatives Practical knowledge of sustainability principles, environmental initiatives, and responsible business practices within the hospitality industry Experience coordinating internal, brand, corporate, or external audits and managing corrective action plans Strong project management, organizational, analytical, and reporting skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills, with the ability to interact confidently with senior executives and stakeholders High level of professionalism, discretion, confidentiality, and sound judgment Strong proficiency in Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook Fluency in English is essential; additional languages are an advantage Strong leadership and influencing skills, with the ability to drive initiatives across multiple departments without direct reporting authority Experience within a luxury or internationally branded hotel environment is highly desirable Embrace the Raffles &amp; Fairmont brand promise and luxury in your role and in all your interactions Foster an inclusive environment where every individual feels valued and respected Create an environment where colleagues are empowered, supported and recognized</p>

<ul><li>Job Title<br><br></li></ul><strong>Executive Office Assistant and Quality Manager<br><br></strong><ul><li> Job Description<br><br></li></ul>The Quality &amp; Executive Administrative Assistant provides comprehensive administrative support to the Hotel Manager/ General Manager while coordinating the hotel's quality assurance and service excellence initiatives. The role is responsible for ensuring the smooth operation of the Executive Office through effective management of executive schedules, meetings, correspondence, reports, confidential documentation, and departmental follow-up.<br><br>In addition, the role supports the implementation and monitoring of quality assurance programs, including Forbes Travel Guide Standards, Leading Quality Assurance (LQA), guest satisfaction platforms, service audits, and continuous improvement initiatives. Working closely with the General Manager, Executive Committee, and department heads, the position plays a key role in driving operational excellence, enhancing the guest experience, and promoting a culture of continuous improvement throughout the hotel.<br><br><ul><li> Job Qualifications<br><br></li></ul><strong>Knowledge And Experience<br><br></strong><ul><li>Bachelor's Degree in Hospitality Management, Business Administration, Hotel Management, or a related field.</li><li>Minimum of 5 years of experience in luxury hospitality, Executive Office Administration, Quality Assurance, Guest Relations, or a similar role.</li><li>Sound knowledge of Forbes Travel Guide Standards, Leading Quality Assurance (LQA), and luxury hospitality service standards.</li><li>Experience in quality management systems, RPX, guest satisfaction surveys, service recovery, and operational audits.</li><li>Previous experience providing executive administrative support to senior leadership is highly desirable.</li><li>Excellent knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and hotel management systems.</li><li>Excellent written and verbal communication skills in English. Additional languages are an advantage.<br><br></li></ul><strong>Competencies<br><br></strong><ul><li>Strong organizational and administrative skills.</li><li>Excellent planning and time management abilities.</li><li>Exceptional attention to detail and accuracy.</li><li>Professional, discreet, and able to handle confidential information.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent interpersonal and communication skills.</li><li>Ability to prioritize multiple assignments and meet deadlines.</li><li>Strong coordination and follow-up skills.</li><li>Service-oriented with a passion for luxury hospitality.</li><li>Ability to work independently and collaboratively with all departments.</li><li>Strong presentation and report preparation skills.</li><li>Positive attitude with integrity and professionalism.</li><li> Key Areas of Responsibility</li><li> Quality Assurance &amp; Service Excellence</li><li>Coordinate and support all hotel quality assurance initiatives to maintain Forbes Travel Guide and LQA standards.</li><li>Monitor RPX, guest satisfaction surveys, online reviews, and other guest feedback platforms to identify trends and opportunities for improvement.</li><li>Conduct regular quality inspections, operational audits, and service assessments across all departments.</li><li>Coordinate mystery guest evaluations and ensure timely follow-up on departmental action plans.</li><li>Support the Learning &amp; Development team in implementing quality-related training programs.</li><li>Monitor departmental compliance with established service standards and operational procedures.</li><li>Assist in preparing the hotel for external quality assessments and brand audits.</li><li>Maintain quality dashboards, KPIs, audit reports, and continuous improvement trackers.</li><li>Collaborate with department heads to implement corrective actions and enhance operational excellence.</li><li> Executive Office Administration</li><li>Provide comprehensive administrative support to the General Manager and Executive Office.</li><li>Manage the General Manager's calendar, appointments, meetings, travel arrangements, and daily schedule.</li><li>Prepare agendas, reports, presentations, correspondence, meeting minutes, and executive documentation.</li><li>Coordinate Executive Committee meetings, operational meetings, and management briefings.</li><li>Track meeting action points and follow up with department heads to ensure timely completion.</li><li>Screen calls, visitors, emails, and correspondence while maintaining professionalism and confidentiality.</li><li>Maintain efficient filing systems for confidential records, both electronic and hard copy.</li><li>Coordinate travel requests, approvals, and administrative documentation.</li><li>Handle Executive Office requisitions and maintain office supplies.</li><li> Quality Reporting &amp; Administration</li><li>Consolidate quality performance reports and prepare executive summaries for senior management.</li><li>Monitor departmental quality action plans and provide progress updates.</li><li>Maintain documentation related to quality audits, guest satisfaction, service recovery, and operational improvements.</li><li>Coordinate external quality audits, benchmarking exercises, and award submissions.</li><li>Prepare monthly, quarterly, and annual quality performance reports.</li><li>Ensure all quality records and reports comply with company policies and standards.</li><li> Guest Experience</li><li>Support the Guest Relations team in monitoring guest satisfaction and service recovery initiatives.</li><li>Follow up on guest complaints and ensure corrective actions are implemented effectively.</li><li>Monitor VIP guest feedback and support initiatives to enhance personalized guest experiences.</li><li>Promote a guest-centric culture by encouraging continuous service improvement.</li><li>Work closely with operational departments to improve guest touchpoints throughout the guest journey.</li><li> Coordination &amp; Communication</li><li>Act as the liaison between the Executive Office and all hotel departments.</li><li>Coordinate and follow up on strategic projects, operational initiatives, and executive assignments.</li><li>Ensure timely communication of executive decisions, priorities, and action plans.</li><li>Liaise with corporate offices, business partners, suppliers, and external stakeholders when required.</li><li>Support the General Manager in maintaining effective communication across the hotel.</li><li> Continuous Improvement</li><li>Support the implementation of hotel policies, procedures, and operational standards.</li><li>Identify opportunities to improve administrative processes and operational efficiency.</li><li>Assist in developing service excellence initiatives that strengthen the hotel's luxury positioning.</li><li>Encourage innovation, accountability, and a culture of continuous improvement throughout the hotel.</li><li> Other Responsibilities</li><li>Maintain strict confidentiality of all hotel, guest, employee, and business information.</li><li>Demonstrate professionalism, integrity, and discretion in all interactions.</li><li>Support the General Manager with special projects and strategic initiatives.</li><li>Attend meetings, training sessions, and hotel events as required.</li><li>Perform any other duties assigned by the General Manager in line with business requirements.</li></ul>

Role Objective To provide high-level executive, administrative, and coordination support to the Operational & Technical Affairs Director and the Chief Financial Officer (CFO) by managing executive office operations, coordinating strategic communications, monitoring management action plans, facilitating decision-making processes, ensuring effective document control, and maintaining the highest standards of professionalism, confidentiality, corporate governance, and operational efficiency.<br>Detailed Roles and Responsibilities STRATEGIC RESPONSIBILITIESServe as the primary coordination point between the Operational & Technical Affairs Directorate, Finance Directorate, and all company departments. Support the Operational & Technical Affairs Director and CFO in achieving departmental and corporate objectives through effective executive administration and coordination. Coordinate the preparation of executive reports, presentations, management papers, committee documents, business reviews, and official correspondence. Monitor executive action plans and follow up on the implementation of management decisions with concerned departments. Ensure proper communication and coordination between executive management and internal and external stakeholders. Contribute to enhancing administrative systems, executive office procedures, and document control practices to improve operational efficiency. Ensure compliance with company policies relating to records management, confidentiality, and corporate governance. Support executive management during audits, inspections, management reviews, Board meetings, and strategic initiatives. <br>OPERATIONAL RESPONSIBILITIESManage and coordinate the daily schedules, appointments, meetings, and priorities of the Operational & Technical Affairs Director and CFO. Screen, prioritize, and coordinate incoming correspondence, reports, requests, emails, and official documents. Prepare executive correspondence, memoranda, reports, presentations, speeches, letters, and confidential documents. Coordinate internal and external meetings, prepare agendas, compile supporting documentation, record Minutes of Meetings (MOM), and monitor completion of agreed action items. Maintain effective executive filing and document control systems in both electronic and hard-copy formats. Monitor departmental deadlines and proactively follow up with departments regarding pending approvals, reports, projects, and assigned actions. Coordinate communication between Operational & Technical Affairs, Finance, Production, Maintenance, Procurement, Human Resources, Legal, Internal Audit, and other departments. Arrange business travel, accommodation, transportation, visas, and logistics for executive management when required. Prepare monthly, quarterly, and annual executive reports and management presentations. Assist in coordinating budgets, business plans, departmental reports, and strategic documentation. Maintain confidential financial, legal, commercial, technical, and operational information with the highest level of discretion. Coordinate executive meetings with government authorities, consultants, contractors, suppliers, auditors, financial institutions, and external stakeholders. Monitor office workflow and recommend administrative improvements to enhance efficiency and service quality. Ensure that executive correspondence, approvals, and commitments are processed accurately and within required timelines. Perform any additional executive administrative duties assigned by the Operational & Technical Affairs Director or CFO. <br>PEOPLE MANAGEMENTBuild and maintain effective working relationships with employees across all departments. Facilitate effective communication between executive management and departmental teams. Coordinate administrative support for cross-functional projects and management initiatives. Provide guidance and support to junior administrative staff where required. Promote teamwork, professionalism, and continuous improvement within the administrative function. <br>BEHAVIORAL SKILLS, KNOWLEDGE AND EXPERIENCEEducational Qualifications Bachelor's Degree in Business Administration, Office Management, Management, Secretarial Studies, or a related discipline. Professional certification in Executive Administration or Office Management is an advantage. <br>Language Requirements Fluency in both Arabic and English (spoken and written) is mandatory. Excellent business writing, translation, and verbal communication skills in both languages. Ability to prepare professional correspondence, reports, presentations, and Minutes of Meetings (MOM) in Arabic and English.<br>Experience Minimum 5–7 years of experience as an Secretary, Executive Assistant, or Executive Office Coordinator supporting senior executives. Previous experience within industrial, manufacturing, engineering, construction, or corporate organizations is highly preferred. Proven experience in executive office administration, report preparation, document control, and management coordination.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Directly Reporting to the CEO/Director</p><p>Location: Doha, Qatar | On-Site</p><p><br></p><p>We are seeking a highly organized, professional, and detail-oriented Executive Administrative Assistant to provide direct administrative and executive support to the CEO/Director.</p><p><br></p><p>The successful candidate will be responsible for managing executive schedules and communications, coordinating meetings and business travel, handling confidential information, and supporting various administrative and special projects. The ideal candidate should demonstrate excellent organizational skills, professionalism, discretion, and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage the CEO/Director’s calendar, appointments, meetings, and daily schedule.</li><li>Screen and manage emails, phone calls, correspondence, and appointments.</li><li>Coordinate business travel and related logistics, including flights, hotels, transportation, itineraries, and expense reports.</li><li>Prepare, organize, and maintain reports, presentations, documents, and other executive materials.</li><li>Handle confidential and sensitive information with the highest level of discretion and professionalism.</li><li>Support general office administration, including office supplies and administrative processes.</li><li>Act as a professional liaison between the CEO/Director and internal departments, clients, business partners, and external stakeholders.</li><li>Assist with special projects by coordinating resources, monitoring deadlines, and tracking progress.</li><li>Provide executive secretarial and general administrative support as required.</li><li>Perform other duties and administrative tasks as assigned by the CEO/Director.</li></ul><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Qualifications &amp; Requirements</p><ul><li>Proven experience as an <b>Executive Administrative Assistant, Executive Assistant, Executive Secretary, Personal Assistant</b>, or in a similar position.</li><li>Excellent organizational skills, strong memory, and exceptional attention to detail.</li><li>Good knowledge of office management systems, procedures, and administrative practices.</li><li>Excellent working knowledge of <b>Microsoft Office</b>, including Word, Excel, PowerPoint, and Outlook.</li><li>Excellent English communication skills, both written and verbal. </li><li>Strong planning, time-management, and organizational skills.</li><li>Comfortable using modern office technology, applications, and communication tools.</li><li>Ability to multitask, prioritize responsibilities, and work effectively under pressure.</li><li>High level of professionalism, discretion, confidentiality, and integrity.</li><li>Ability to work independently while also collaborating effectively with a team.</li><li>Previous experience as a Personal Assistant will be considered an advantage.</li><li><b>Immediate availability is required.</b></li></ul><p><br></p><p>Work Location: Doha, Qatar – In Person</p><p>Application Question</p><p>Are you willing and available to join immediately?</p><p>Work Location: In person</p></div>

<p><strong>Directly Reporting to the CEO/Director</strong><br><strong>Location: Doha, Qatar | On-Site</strong></p><p>We are seeking a highly organized, professional, and detail-oriented <strong>Executive Administrative Assistant</strong> to provide direct administrative and executive support to the CEO/Director.</p><p>The successful candidate will be responsible for managing executive schedules and communications, coordinating meetings and business travel, handling confidential information, and supporting various administrative and special projects. The ideal candidate should demonstrate excellent organizational skills, professionalism, discretion, and the ability to manage multiple priorities efficiently.</p><p>Key Responsibilities</p><ul><li><p>Manage the CEO/Director’s calendar, appointments, meetings, and daily schedule.</p></li><li><p>Screen and manage emails, phone calls, correspondence, and appointments.</p></li><li><p>Coordinate business travel and related logistics, including flights, hotels, transportation, itineraries, and expense reports.</p></li><li><p>Prepare, organize, and maintain reports, presentations, documents, and other executive materials.</p></li><li><p>Handle confidential and sensitive information with the highest level of discretion and professionalism.</p></li><li><p>Support general office administration, including office supplies and administrative processes.</p></li><li><p>Act as a professional liaison between the CEO/Director and internal departments, clients, business partners, and external stakeholders.</p></li><li><p>Assist with special projects by coordinating resources, monitoring deadlines, and tracking progress.</p></li><li><p>Provide executive secretarial and general administrative support as required.</p></li><li><p>Perform other duties and administrative tasks as assigned by the CEO/Director.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><p>Qualifications & Requirements</p><ul><li><p>Proven experience as an <strong>Executive Administrative Assistant, Executive Assistant, Executive Secretary, Personal Assistant</strong>, or in a similar position.</p></li><li><p>Excellent organizational skills, strong memory, and exceptional attention to detail.</p></li><li><p>Good knowledge of office management systems, procedures, and administrative practices.</p></li><li><p>Excellent working knowledge of <strong>Microsoft Office</strong>, including Word, Excel, PowerPoint, and Outlook.</p></li><li><p>Excellent English communication skills, both written and verbal. <strong>Candidates from the Philippines are preferred.</strong></p></li><li><p>Strong planning, time-management, and organizational skills.</p></li><li><p>Comfortable using modern office technology, applications, and communication tools.</p></li><li><p>Ability to multitask, prioritize responsibilities, and work effectively under pressure.</p></li><li><p>High level of professionalism, discretion, confidentiality, and integrity.</p></li><li><p>Ability to work independently while also collaborating effectively with a team.</p></li><li><p>Previous experience as a Personal Assistant will be considered an advantage.</p></li><li><p><strong>Immediate availability is required.</strong></p></li></ul><p>Application Instructions</p><p><strong>Applications must be submitted through Indeed only.</strong></p><p>Applications or inquiries made by phone call will <strong>not</strong> be considered.</p><p><strong>Work Location:</strong> Doha, Qatar – In Person</p><p>Application Question</p><p><strong>Are you willing and available to join immediately?</strong></p><p>Work Location: In person</p>

<p>Coordinate daily housekeeping activities and maintain effective communication with Housekeeping, Front Office, Engineering, and other departments. Monitor and update guest room status accurately in the Opera PMS . Follow up on room readiness, vacant/occupied rooms, priority rooms, VIP rooms, and out-of-order rooms. Receive, record, coordinate, and follow up on guest requests related to housekeeping. Maintain accurate daily housekeeping reports, records, and checklists. Communicate room discrepancies between Housekeeping and Front Office and ensure timely resolution. Coordinate with Housekeeping Supervisors regarding room assignments, cleaning progress, and special requests. Record and follow up on maintenance issues in coordination with the Engineering Department. Maintain proper records of lost and found items and housekeeping-related guest requests. Handle telephone calls, messages, and internal communications professionally and efficiently. Assist the Housekeeping Manager and Assistant Housekeeping Manager with daily administrative and operational tasks. Prepare reports and provide accurate information to the Housekeeping Manager and Assistant Housekeeping Manager. Ensure all guest requests and departmental communications are followed up promptly. Maintain confidentiality and demonstrate professionalism when handling guest and hotel information. Follow hotel policies, procedures, SOPs, hygiene standards, and 5-star service standards.</p><p><strong>Desired Candidate Profile</strong></p><p>Minimum 2 years of experience in a Housekeeping Desk, Housekeeping Coordinator, or similar hotel operations position, preferably in a 4- or 5-star hotel . Good verbal and written English communication skills . Good computer knowledge, including MS Office, Word, Excel, and Outlook . Working knowledge of Opera PMS is required. Good understanding of hotel housekeeping operations and room status procedures. Experience coordinating with Front Office, Engineering, Laundry, and other hotel departments . Strong organizational and multitasking skills. Ability to prepare and maintain accurate daily reports. Good telephone etiquette and professional communication skills. Ability to handle guest requests efficiently and follow up until completion. Strong attention to detail and ability to work under pressure. Positive attitude and strong teamwork skills.</p>

The Administration & Business Support Coordinator will support the day-to-day operations of Daikin Qatar. The role combines office administration, front-office coordination, support to the Managing Director, and selected marketing activities. You will work closely with internal teams, customers, suppliers, and other stakeholders to ensure smooth and professional business operations.<br>How You Will Make an Impact You will play an important role in ensuring the smooth and efficient operation of the office while providing professional support to management and internal teams. You will also contribute to selected marketing and business activities, helping strengthen Daikin’s brand presence and customer experience.<br>Administration & Office Support Manage the reception area and welcome guests and visitors professionally. Handle incoming calls, emails, correspondence, and general inquiries. Coordinate visitor arrangements, meetings, hospitality, couriers, and deliveries. Provide day-to-day administrative support to internal departments. Assist with office supplies, documentation, records, and general office coordination. Coordinate with suppliers and service providers as required.<br>Executive Support Provide administrative and coordination support to the Managing Director. Assist with meeting arrangements, scheduling, correspondence, and follow-up activities. Coordinate with internal teams and external stakeholders on assigned matters.<br>Marketing Support Support dealer showrooms and sales channels with marketing materials and product visibility. Assist with social media and digital content coordination. Support marketing campaigns, events, exhibitions, and promotional activities. Coordinate with agencies, suppliers, and internal teams for marketing-related activities.<br>What You Need to Succeed<br>Bachelor's degree or diploma in Business Administration, Marketing, Communications, or a related field. Minimum 3 years of relevant experience in administration, office coordination, business support, or marketing support. Previous experience in a corporate or multinational environment is an advantage. Strong communication and interpersonal skills in English; Arabic is an advantage. Good proficiency in Microsoft Office, particularly Word, Excel, and Outlook. Professional appearance and customer-oriented attitude. Strong organizational skills and attention to detail. Ability to manage multiple tasks, prioritize effectively, and work under pressure. Proactive, reliable, and comfortable working with different teams and stakeholders.

Reporting into the Dukhan Programme Manager, this role is responsible for:<br><br>The Procurement Engineer is responsible for all Dukhan procurement activities and deliverables. Working primarily from the Dukhan site, the Procurement Engineer must ensure the Dukhan requirements are met and, through the Dukhan Programme Manager, the role will ensure the relevant stakeholders are informed and up to date on all procurement activities. Ultimately, the role will be responsible for driving the timely execution of onsite procurement requirements whilst working to support the Qatar Branch Office Procurement to develop sourcing solutions and strategies that drive a value-added procurement service.<br><br>Additionally, the Procurement Engineer must be proactive in engaging Dukhan department managers and team leads to better understand extant and emerging requirements and provide solutions or alternatives when issues occur. Whilst responsible to the Dukhan Programme Manager on a day to day basis, the Procurement Engineer will functionally report to and be accountable to the Qatar Branch Office Procurement Officer. As a result, the role will ensure the Qatar Branch Office Procurement Officer is up to date on all on-going and future activities, lessons learned and provided with any Dukhan issues or concerns that require escalation.<br><br>Core Activity<br><br>Responsibilities Of The Dukhan Procurement Engineer Include<br><br> Development and implementation of a tailored Dukhan Procurement Plan, whilst ensuring adherence to BAE Systems Procurement Functional governance. In coordination with the Qatar Branch Office Procurement Officer, engaging BAE System Procurement function to ensure relevant stakeholders remain informed and up to date on technical activities. Be the Procurement Focal Point for all on-base FSR’s, managing and measuring the day to day contractual performance of the FSR’s iaw. their relevant commercial framework. Provide monthly management reports on FSR performance to relevant Procurement Functional individuals who hold responsibility for the respective suppliers. Provide VFM analysis on FSR performance against their contractual framework, making suggests to the Procurement Function and Qatar Branch Office stakeholders as to routes to additional efficiency/cost savings in future contract negotiations Remain proactive in communications with all stakeholders for the identification and on-going management of Dukhan requirements. Develop knowledge of local markets and suppliers to better inform the ability to meet requirements. Carry out tenders to ensure the most suitable suppliers are utilised whilst implementing cost saving strategies to achieve project cost targets for high value items. Collaborate effectively with all requirement owners to ensure appropriate supplier are engaged and end-user requirements fully understood and communicated. Regularly inform relevant stakeholders on lead times to manage end-user expectations. Engage the Dukhan department managers to ensure mutual understanding and management of the onshore order book, commitment and spend profiles Establish robust, trusted relationships with suppliers for current and potential future requirements, across the Qatar program. Ensure the Qatar Branch Office Procurement Officer is provided with regular updates on supplier activities and lessons learned for application across the Qatar programme Following procurement function guidance and process, raise all relevant documentation related to Dukhan orders and demands. Engage Dukhan stakeholders to drive timely complete of purchase order documentation in-line with requirements. Prepare and agree the appropriate Procurement artefacts are in place to facilitate successful contract execution with any Qatari Suppliers (e.g. DMF’s, Purchase Orders, Payment Plans, CoA’s, and Invoice Transaction). Work closely with relevant stakeholders within Qatar Branch Office to ensure all Supplier invoices are processed and paid in timely manner e.g. Finance Manager. Manage all supplier visits to Dukhan, taking careful consideration of rules and regulations of an active military airbase. Implementation of manageable solution for turnkey, repeatable solutions. Provide comprehensive documentation, on a monthly basis, to inform all UK, Qatar Branch Office and Dukhan personnel on procurement activities. Establish close working relationships with legal and export control functions to ensure all onshore procurement activities are legal and compliant. Ensure any new potential Qatari Suppliers are taken through the due diligence process, in full, prior to engagement. Be present with suppliers and vendors, at their location, to help mature requirement understanding. E.g., producing and collecting samples for further discussions and subsequently providing feedback.<br><br>The Procurement Engineer will often be suppliers only point of contact with BAE Systems, as a result, the Procurement Engineering is expected to act professionally at all times, demonstrating BAE Systems behaviours whilst representing the organisation.<br><br>Requirements<br><br>Essential:<br><br>Qualified, or working towards MCIPs Level 5. A minimum of two years’ experience in a Procurement Engineer role or similar. Experience working in the Middle East. Knowledge of the applicable laws and regulations in both the UK and Qatar. Excellent communication skills with the ability to promote change and communicate effectively with a diverse range of stakeholders. Strong organizational and motivational skills. Able to engage suppliers and vendors from varying cultures with tact and diplomacy. Proven capability in resolving complex issues whilst managing end-user expectations. Ability to react quickly, and positively to change. Competent in the use of IT, spreadsheets, word processing and database management. Must be able to coordinate multiple priorities in a dynamic operating environment, working with a high degree of autonomy. Fluent in English (minimum IELTS 7.0/CEFR C1 for non-native English speakers). Valid Qatar driving license.<br><br>Desirable<br><br>Experience working with a Military customer or in a Military environment. Ability to speak languages common in Qatar i.e., Hindi, Tagalog, Nepali or Arabic.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ul> <li>Logistics Coordinator (FOC &amp; Site Facilities) for Restoration Project.</li> <li>Support on-site project coordination between teams and contribute to the successful execution and timely completion of the project.</li> </ul><br><ul> <li>Provides technical, administrative and coordination support to the Logistics Division Manager, and other team members, with regards to Offices and Temporary Support Facilities.</li> <li>Interfaces with RLC and LNG on administrative and operational activities (e.g. permits, etc.) as required.</li> <li>Coordinate with Logistics Division Manager for COMPANY Doha and project site staff mobilization plans and liaise with Project team to ensure timely site coverage. Including office allocation and pass.</li> <li>Manage daily office operations and administrative activities; Maintain office policies, procedures, and records; Coordinate office supplies, equipment, and inventory management; Ensure office spaces are organized, well-maintained, and adequately stocked.</li> <li>Coordinate office maintenance, repairs, and facility-related services; Liaise with landlords, building management, and service providers.</li> <li>Monitor office health, safety, and compliance requirements; Ensure meeting rooms and common areas are properly maintained.</li> <li>Coordinate office vendors and service providers; Monitor vendor performance and contract compliance</li> <li>Serve as the first point of contact for office-related employee requests.</li> </ul><br><ul> <li>Bachelor's degree in Business, Accounting, Commercial, Marketing, Sciences, Engineering, Project Management, Supply Chain Management, Law, Communication, Technologies, Mathematics, and Statistics</li> <li>8 years' experience in business related function or discipline, including 4 years in the Oil and Gas industry.</li> <li>Robust administrative proven experience.</li> <li>Good knowledge of Project Execution- a bonus</li> <li>International experience, especially in Qatar or the Middle East, is preferred. Furthermore, ideal candidates will have experience working in RLIC and large-scale projects.</li> <li>May hold a valid driving license.</li> <li>Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.</li> <li>Good knowledge and use of MS office (Word, Excel)</li> <li>Takes initiatives, based on experience gained, to deliver timely and cost-effective service.</li> <li>Works independently within established procedures, plans and budgets and contributes to the development of these.</li> <li>Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.</li> </ul><br><ul> <li><strong>Salary:</strong><ul> <li>Day Rate in USD Plus Allowance</li> </ul></li> <li><strong>Work Schedule:</strong><ul> <li>10 Hours / 6 Days</li> </ul></li> </ul> <ul> <li><strong>Duration:</strong> <ul> <li>36 Months, with possible extension</li> </ul> </li> <li><strong>Location:</strong> <ul> <li>Qatar</li> </ul> </li> </ul> </div>

<p>Provides technical, administrative and coordination support to the Logistics Division Manager, and other team members, with regards to Offices and Temporary Support Facilities. Interfaces with RLC and LNG on administrative and operational activities (e.g. permits, etc.) as required. Coordinate with Logistics Division Manager for COMPANY Doha and project site staff mobilization plans and liaise with Project team to ensure timely site coverage. Including office allocation and pass. Manage daily office operations and administrative activities; Maintain office policies, procedures, and records; Coordinate office supplies, equipment, and inventory management; Ensure office spaces are organized, well-maintained, and adequately stocked. Coordinate office maintenance, repairs, and facility-related services; Liaise with landlords, building management, and service providers. Monitor office health, safety, and compliance requirements; Ensure meeting rooms and common areas are properly maintained. Coordinate office vendors and service providers; Monitor vendor performance and contract compliance Serve as the first point of contact for office-related employee requests. Bachelor's degree in Business, Accounting, Commercial, Marketing, Sciences, Engineering, Project Management, Supply Chain Management, Law, Communication, Technologies, Mathematics, and Statistics 8 years' experience in business related function or discipline, including 4 years in the Oil and Gas industry. Robust administrative proven experience. Good knowledge of Project Execution- a bonus International experience, especially in Qatar or the Middle East, is preferred. Furthermore, ideal candidates will have experience working in RLIC and large-scale projects. May hold a valid driving license. Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise. Good knowledge and use of MS office (Word, Excel) Takes initiatives, based on experience gained, to deliver timely and cost-effective service. Works independently within established procedures, plans and budgets and contributes to the development of these. Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.</p><p><strong>Desired Candidate Profile</strong></p><p>Bachelor's degree in Business, Accounting, Commercial, Marketing, Sciences, Engineering, Project Management, Supply Chain Management, Law, Communication, Technologies, Mathematics, and Statistics 8 years' experience in business related function or discipline, including 4 years in the Oil and Gas industry. Robust administrative proven experience. Good knowledge of Project Execution- a bonus International experience, especially in Qatar or the Middle East, is preferred. Furthermore, ideal candidates will have experience working in RLIC and large-scale projects. May hold a valid driving license.</p>

<p>Provide administrative and secretarial support to management and departmental teams. Manage incoming and outgoing correspondence, emails, telephone calls, and office communications. Schedule appointments, meetings, and conference calls, and maintain calendars for managers and supervisors. Prepare, format, and distribute reports, presentations, letters, and other business documents. Maintain and update filing systems, records, databases, and document control registers. Organize meetings, prepare meeting agendas, take minutes, and follow up on action items. Coordinate travel arrangements, accommodation bookings, and expense documentation when required.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Strong organizational and multitasking skills.</li><li>Ability to assist senior staff with scheduling, correspondence, and project documentation.</li><li>Proficiency in office software (e.g., MS Office, Project Management tools).</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p>The <b>Team Lead – IT Helpdesk / On-Site Support</b> will be responsible for supervising day-to-day IT support operations and ensuring timely resolution of user incidents and service requests. The role involves managing helpdesk and on-site support teams, monitoring ticket queues, handling escalations, maintaining shift coverage, and ensuring compliance with SLAs, ITIL processes, and service quality standards.<br></p><br><p>The Team Lead will also support staff training, performance monitoring, reporting, knowledge-base updates, and coordination with the Service Delivery Manager to maintain smooth and effective IT support operations.<br></p><br><br><span>Requirements</span><ul><li>Bachelor’s Degree in Information Technology, Computer Science, or a related field.<br></li><li>Minimum <b>5–7 years</b> of experience in IT Helpdesk, Service Desk, Desktop Support, or IT Support operations.<br></li><li>At least <b>1–2 years of experience</b> in a team lead or supervisory role.<br></li><li>Proven experience managing IT support teams, shift schedules, ticket queues, and technical escalations.<br></li><li>Strong knowledge of incident management, service request management, escalation procedures, and SLA monitoring.<br></li><li>Hands-on experience with ITSM or ticketing systems; <b>SMAX experience is preferred</b>.<br></li><li>Good knowledge of Windows operating systems, Microsoft Office 365, Microsoft Teams, and desktop troubleshooting.<br></li><li><b>ITIL certification is mandatory</b>.<br></li><li>Strong leadership, problem-solving, reporting, and customer-service skills.<br></li><li>Fluent in <b>Arabic and English</b>, both written and spoken.<br></li><li>Willingness to work in a rotational shift environment, including weekends and public holidays.<br></li></ul><br><br><br><br><br><br><br><br><br> </div>

<p>This role provides project management and administrative support to the Project Manager in delivering Digital Transformation and AI initiatives. The role assists in coordinating project activities, maintaining project documentation, supporting governance and reporting, and ensuring effective communication between business stakeholders, technical teams, and external vendors. Key Responsibilities: Support the Project Manager in planning, coordinating, and monitoring multiple Digital Transformation and AI projects. Track project schedules, milestones, action items, and deliverables. Coordinate project meetings, prepare agendas, capture meeting minutes, and follow up on action items. Coordinate communication between business stakeholders, technical teams, consultants, and vendors to ensure timely completion of project activities. Prepare and maintain project documentation including Project Initiation Documents (PIDs), project plans, meeting minutes, action registers, RAID logs, and status reports. Support project governance activities by maintaining project trackers, documentation repositories, and reporting artefacts. Assist in coordinating vendor engagements, workshops, business requirement discussions, and project-related activities. Prepare weekly and monthly project status reports, dashboards, and management presentations. Maintain project records, documentation, and collaboration sites using Microsoft tools such as SharePoint, Teams, and Office applications. Provide general administrative and coordination support to ensure successful project delivery.</p><p><strong>Desired Candidate Profile</strong></p><p>Required Skills and Qualifications: Experience supporting project delivery within Digital Transformation, IT, or Business projects. Strong organizational, coordination, and time management skills. Excellent written and verbal communication skills. Experience preparing project documentation, reports, and presentations. Ability to coordinate multiple stakeholders and manage competing priorities. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, and Teams). Experience with SharePoint, Power BI, or project management tools is desirable. Knowledge of Agile and Waterfall project delivery methodologies is an advantage. Exposure to Digital Transformation, AI, Data Analytics, SAP, Microsoft Power Platform, or enterprise technology projects is desirable.</p>