Job description

Directly Reporting to the CEO/Director

Location: Doha, Qatar | On-Site

We are seeking a highly organized, professional, and detail-oriented Executive Administrative Assistant to provide direct administrative and executive support to the CEO/Director.

The successful candidate will be responsible for managing executive schedules and communications, coordinating meetings and business travel, handling confidential information, and supporting various administrative and special projects. The ideal candidate should demonstrate excellent organizational skills, professionalism, discretion, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Manage the CEO/Director’s calendar, appointments, meetings, and daily schedule.
• Screen and manage emails, phone calls, correspondence, and appointments.
• Coordinate business travel and related logistics, including flights, hotels, transportation, itineraries, and expense reports.
• Prepare, organize, and maintain reports, presentations, documents, and other executive materials.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support general office administration, including office supplies and administrative processes.
• Act as a professional liaison between the CEO/Director and internal departments, clients, business partners, and external stakeholders.
• Assist with special projects by coordinating resources, monitoring deadlines, and tracking progress.
• Provide executive secretarial and general administrative support as required.
• Perform other duties and administrative tasks as assigned by the CEO/Director.

Skills

Qualifications & Requirements

• Proven experience as an Executive Administrative Assistant, Executive Assistant, Executive Secretary, Personal Assistant, or in a similar position.
• Excellent organizational skills, strong memory, and exceptional attention to detail.
• Good knowledge of office management systems, procedures, and administrative practices.
• Excellent working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent English communication skills, both written and verbal.
• Strong planning, time-management, and organizational skills.
• Comfortable using modern office technology, applications, and communication tools.
• Ability to multitask, prioritize responsibilities, and work effectively under pressure.
• High level of professionalism, discretion, confidentiality, and integrity.
• Ability to work independently while also collaborating effectively with a team.
• Previous experience as a Personal Assistant will be considered an advantage.
• Immediate availability is required.

Work Location: Doha, Qatar – In Person

Application Question

Are you willing and available to join immediately?

Work Location: In person