Admin Assistant Jobs

<p>Position Summary</p><p>&nbsp;</p><p>We are looking for a proactive, organized, and detail-oriented Junior Healthcare Administrative Assistant to support our administrative, quotation, procurement, and tendering activities and contribute to the smooth daily operation of our office.</p><p>&nbsp;</p><p>This position is suitable for fresh graduates or candidates with up to 2 years of experience who are interested in developing a career in the healthcare supply and medical procurement sector.</p><p>&nbsp;</p><p>Key Responsibilities</p><p>&nbsp;</p><p>* Assist in preparing quotations and tender documentation.</p><p>* Assist with RFQs and supplier communications.</p><p>* Maintain organized records and filing systems.</p><p>* Coordinate with suppliers and customers.</p><p>* Support procurement and administrative activities.</p><p>* Prepare reports and follow up on daily office tasks.</p><p>* Assist with purchase orders, delivery documents, and related records.</p><p>* Support the Senior Administrative &amp; Tendering Officer and management team as required.</p><p>&nbsp;</p><p>Requirements</p><p>&nbsp;</p><p>* Fresh graduates or candidates with up to 2 years of experience.</p><p>* Degree/diploma in Biomedical Engineering, Medical Sciences, Healthcare, Supply Chain, Business Administration, or a related field is preferred.</p><p>* Previous experience in a medical or healthcare supply company is an advantage.</p><p>* Good English communication and writing skills.</p><p>* Proficiency in Microsoft Office, particularly Word and Excel.</p><p>* Strong organizational skills and attention to detail.</p><p>* Positive attitude, willingness to learn, and ability to develop professionally.</p><p>* Ability to work as part of a team and meet deadlines.</p><p>&nbsp;</p><p>Salary &amp; Benefits</p><p>&nbsp;</p><p>* Starting salary: QAR 3,000–4,000, depending on qualifications and experience.</p><p>* Annual salary review.</p><p>* Performance-based bonus.</p><p>* 30 calendar days annual leave.</p><p>* Return air ticket every two years.</p><p>* Excellent opportunities for career growth and professional development.</p><p>&nbsp;</p><p>Why Join RQM?</p><p>&nbsp;</p><p>* Join a growing and specialized healthcare company in Qatar.</p><p>* Develop your career within the healthcare supply and medical procurement sector.</p><p>* Work alongside experienced professionals and international suppliers.</p><p>* Gain practical experience in tendering, procurement, medical equipment spare parts, and medical consumables.</p><p>* Be part of a company with long-term growth and expansion plans.</p><p>&nbsp;</p><p>⸻</p><p>&nbsp;</p><p>&nbsp;</p><p>Example:</p><p>Application – Senior Healthcare Administrative &amp; Tendering Officer</p><p>&nbsp;</p><p>or</p><p>&nbsp;</p><p>Application – Junior Healthcare Administrative Assistant</p><p>&nbsp;</p><p>Only shortlisted candidates will be contacted.</p>

About the Institute<br><br>The Doha Institute for Graduate Studies (DI) in Qatar was established in 2015 as an independent institution for graduate studies, based in Doha. The Institute offers Master's and Doctoral programs across two schools: the School of Social Sciences and Humanities, and the School of Economics, Administration, and Public Policy. It adopts Arabic as the primary language for study and research, with a requirement for proficiency in English. The Institute works to prepare researchers capable of contributing to knowledge production according to international standards, professionals equipped with advanced skills in their disciplines, and leaders capable of responding to the needs of the Arab world in sustainable development and intellectual and social advancement. The Institute adopts the integration of teaching and learning with scientific research, taking into account the interdisciplinary nature of studies and the centrality of students in the educational process. It provides its members with academic freedom while emphasizing the values of integrity and professionalism.<br><br>About the Program<br><br>As part of the School of Economics, Administration, and Public Policy, the NASPAA-accredited Master of Public Administration (MPA) program prepares and qualifies students to enter the job market and assume managerial positions in governmental and non-governmental institutions. The program focuses on the principles of equity, effectiveness, and diversity in its curriculum and in its recruitment of students and faculty members. The program also seeks to graduate promising administrative professionals and experts who possess technical and administrative skills, in addition to promoting research and scientific production in both Arabic and English, contributing to the enrichment of the field of public affairs.<br><br>Job Summary/Purpose<br><br>The School of Economics, Administration, and Public Policy invites applications for a faculty position in Public Administration at the rank of Assistant, Associate, or Full Professor.<br><br>The program seeks to attract researchers with a strong, coherent, and internationally oriented research agenda in the fields of public administration, public sector, governance, public policy, public sector reform, or related areas, with clear excellence in quantitative and empirical research.<br><br>The successful candidate will actively contribute to enhancing the program's research output, its international scientific presence, supervising Master's and Doctoral students, and developing the program's research environment and culture. Research addressing contemporary challenges facing the public sector and governance, especially in the Arab region and in comparative frameworks, is of particular interest.<br><br>Proficiency in Arabic is required, along with the ability to teach, research, and communicate academically and efficiently in English.<br><br>Key Responsibilities<br><br>Develop and maintain an active and ambitious research agenda in the fields of public administration, public sector management, governance, public policy, or related fields. Produce and publish high-quality research in recognized, peer-reviewed international scientific journals. Teach graduate courses in statistics, quantitative research methods, and applied data analysis, in addition to specialized courses in the candidate's areas of expertise. Supervise Master's and Doctoral students. Develop an ongoing research path that includes projects and papers in progress, and seek competitive external research funding. Contribute to collaborative and interdisciplinary research within and outside the Institute, including research that uses data relevant to Qatar, the GCC countries, and the Arab region. Participate actively in research seminars, conferences, workshops, and other scientific activities that enhance the international research presence and reputation of the program. Contribute to curriculum and program development, serve the program, the school, and the Institute, and participate in academic and institutional life.<br><br>Qualifications, Experience, and Skills:<br><br>Applicants must:<br><br>Hold a PhD in Public Administration, Political Science, or a related field. Possess a record of high-quality scientific publications commensurate with the required academic rank. Have the ability and willingness to teach statistics, quantitative research methods, and applied data analysis at the graduate level, alongside specialized courses in public administration. Have a strong record or potential to obtain competitive external research funding and develop collaborative research projects. Be capable of supervising Master's and Doctoral students, particularly those conducting empirical and quantitative research, and contributing to the development of a strong research environment at the graduate level. Be proficient in Arabic and capable of researching, teaching, and communicating academically and efficiently in English. Be able to contribute to enhancing the international research presence and reputation of the program through scientific publication, participation in conferences, research networks, academic collaboration, and scientific leadership.<br><br>Requirements:<br><br>Detailed CV. Copy of the PhD certificate. Cover letter explaining the motivation for applying to the job vacancy. Statement of teaching and supervision philosophy. Attachments proving teaching experience (such as course descriptions and student evaluations) if the candidate holds a teaching position. Copies of published research or research in progress. Statement explaining the applicant's research achievements and/or current research plan. Names and contact information of three referees to provide recommendation letters. Additional materials may be requested at a later stage.<br><br>Additional Notes:<br><br>The Institute is committed to providing equal employment opportunities. The Institute encourages female researchers to apply for vacancies. Applications will be reviewed and considered as soon as they are received until the available vacancies are filled. Please attach all required documents for application through the jobs page on the Institute's website. For more information and details about the Doha Institute for Graduate Studies, please visit the website www.dohainstitute.edu.qa.<br><br>Please contact seapp.dean@dohainstitute.edu.qa if you have any further questions about the job vacancy.<br><br>Only shortlisted candidates will be contacted.<br><br>Application Deadline:<br><br>The advertisement closes at the end of the working day on: 15-Dec-26

Area Supervisor Wanted – QatarThe company announces a vacancy for a Sales Supervisor to work in Qatar. We are looking for someone with strong experience in managing sales teams and achieving goals, with experience in the perfume industry.<br>Tasks and Responsibilities:Supervising the sales team and monitoring their performance on a daily basis.Achieving sales targets and monitoring Key Performance Indicators (KPIs).Managing and organizing sales operations, branches, and showrooms.Training and motivating the sales team and improving performance levels.Monitoring inventory and product availability.Preparing periodic reports on sales and team performance.Dealing with customers, resolving issues, and enhancing service levels.Implementing company policies and procedures and monitoring compliance.<br>Requirements:Minimum of 10 years of experience in the sales field.Previous experience in the perfume industry is essential and important.Strong experience in managing and supervising sales teams.A leadership personality with strong administrative skills, the ability to make decisions, and take responsibility.High skills in achieving goals and improving team performance.Excellent communication, negotiation, and relationship-building skills with customers.Strong skills in sales analysis and monitoring performance indicators.Ability to work under pressure and achieve results.<br>Work Location: QatarRequired Experience: 10 years or moreField: Sales – Perfumes and Retail

موظف مبيعات وتطوير أعمال – شركة اريبيا كارز دوام كامل | الراتب: 5,000 ريال شهريًا + عمولة على العقود المُبرمةمن نحناريبيا كارز شركة نامية في مجال السيارات، نوفّر المركبات وقطع الغيار للشركات في المنطقة. نحن فريق عملي يشارك فيه الجميع بأدوار متعددة — ونبحث عن شخص يريد أن ينمو معنا.طبيعة الوظيفةمهمتك الأساسية هي كسب العقود التجارية: صفقات أساطيل المركبات للشركات، واتفاقيات التوريد مع الوكالات والمعارض، وحسابات البيع بالجملة مع محلات قطع الغيار والورش. لكن هذه ليست وظيفة مبيعات ضيّقة — ستشارك في مختلف أقسام الشركة، من العمليات إلى التسويق إلى متابعة العملاء، وستتعلم كيف يُدار العمل بأكمله.المهامالبحث عن عملاء محتملين والتواصل معهم — مشتري الأساطيل، الوكالات والمعارض، تجار قطع الغيار — وبناء علاقات تتحول إلى عقودإعداد عروض الأسعار والمقترحات ومتابعة الصفقات حتى التوقيعاستخدام التقنية للعمل بذكاء: أنظمة إدارة العملاء (CRM)، جداول البيانات، البحث عبر الإنترنت، والتواصل الرقمي (البريد الإلكتروني، لينكدإن، واتساب للأعمال)المساهمة في تطوير أنظمتنا — خلفيتك التقنية تعني قدرتك على إنشاء أدوات وإجراءات لا تملكها الشركة بعددعم أقسام أخرى في الشركة عند الحاجة — المخزون، التسويق، خدمة العملاء. لا يتشابه أسبوعان في هذا العملتقديم تقرير أسبوعي عن سير الصفقات والإنجازاتمن نبحث عنهخلفية تقنية — شهادة أو دورات أو خبرة عملية في البرمجيات أو تقنية المعلومات أو الأدوات الرقميةمجتهد ومبادر — لا تنتظر أن يُقال لك ما تفعلهشغوف بالتعلم — الخبرة في المبيعات ميزة إضافية، لكن الأهم هو الطموح والجدية. سنعلّمك أسرار مجال السياراتمرتاح في التعامل مع الناس — أصحاب الأعمال، مديري الأساطيل، أصحاب المحلاتمنظّم وموثوق — تتابع، تفي بوعودك، وتوثّق عملكرخصة قيادة سارية واستعداد لزيارة العملاء[إتقان العربية / الإنجليزية — حسب سوقكم]ميزات إضافية (غير إلزامية)أي خبرة في المبيعات أو خدمة العملاء أو تطوير الأعمالإلمام بأنظمة إدارة العملاء أو برنامج إكسل / جداول جوجل أو أدوات الويب الأساسيةاهتمام بالسيارات وقطاع المركباتما نقدّمهراتب شهري 5,000 ريال + عمولة على كل عقد تساهم في إبرامهتعلّم حقيقي في جميع أقسام الشركة — هذه الوظيفة نقطة انطلاق، وليست قالبًا جامدًاتواصل مباشر مع الإدارة ودور حقيقي في نمو الشركةتغطية مصاريف الهاتف والتنقلطريقة التقديمأرسل سيرتك الذاتية مع بضعة أسطر عن سبب ملاءمتك للوظيفة إلى abdullakaldari@kaldtech.com بعنوان "موظف مبيعات – [اسمك]". أخبرنا عن شيء تعلّمته بنفسك — أداة، مهارة، أي شيء.

Your career is about more than building a resume — it’s a chance to #Leave Your Mark. Guaranteeing quality, ensuring health and safety, mitigating risks and improving performance, as well as environmental protection and social responsibility… this is what Bureau Veritas is about. Join an inclusive, flexible and diverse company where you can thrive while positively contributing to transforming the world in which we live.<br><br>#Shapinga Worldof Trust<br><br>Job Title: Admin Assistant<br><br>About The Role<br><br>Bureau Veritas Qatar is seeking a highly organized, proactive, and resourceful Admin Assistant to support office operations and provide executive-level administrative assistance to management. The successful candidate will play a key role in ensuring smooth day-to-day administrative activities, coordinating business schedules, managing documentation, and supporting communication across departments and stakeholders.<br><br>Key Responsibilities<br><br>Provide comprehensive administrative and clerical support to ensure efficient office operations. Manage calendars, appointments, meetings, and travel arrangements for senior management. Coordinate internal and external meetings, including preparation of agendas, presentations, meeting materials, and minutes of meetings. Act as a point of contact between executives, employees, clients, and external stakeholders. Screen and manage incoming correspondence, emails, phone calls, and visitor inquiries. Prepare business correspondence, reports, presentations, and confidential documents. Maintain accurate filing systems, records, and databases, both electronic and physical. Track action items and follow up with relevant departments to ensure timely completion of management requests. Coordinate travel bookings, hotel accommodations, visa arrangements, and expense documentation for management when required. Support document control activities, including scanning, filing, archiving, and maintaining records. Assist with procurement activities, office supply management, and vendor coordination. Support company events, management meetings, training sessions, and corporate initiatives. Prepare periodic administrative reports and presentations for management review. Handle confidential and sensitive information with a high level of professionalism and discretion. Assist in improving administrative processes and ensuring compliance with company procedures. Perform other administrative and executive support duties as assigned by management.<br><br>Requirements<br><br>3-5 years of experience in Administration, Executive Assistant, Personal Assistant, or Office Coordination roles. Previous experience supporting senior management or executives is preferred. Experience working in Qatar is an advantage. Excellent organizational and time management skills with the ability to prioritize competing tasks. Strong proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and Power Point. Excellent verbal and written communication skills in English. Ability to handle confidential information with discretion and professionalism. Strong interpersonal skills and ability to interact effectively with employees, clients, and stakeholders at all levels. Ability to work independently, meet deadlines, and manage multiple priorities in a fast-paced environment. Bachelor's degree or Diploma in Business Administration, Office Management, or a related field preferred.<br><br>What We Offer<br><br>Opportunity to work with a global leader in Testing, Inspection, and Certification (TIC). Collaborative and supportive work environment. Exposure to executive-level operations and business management activities. Professional development and career growth opportunities. Competitive package in line with market standards.<br><br>Location: Doha, Qatar<br><br>Job Type: Full-time

Administrative Assistant<br>Job Summary We are seeking a highly organized and proactive Administrative Assistant to support daily office operations. The ideal candidate will have excellent communication and organizational skills, be able to manage multiple tasks efficiently, and demonstrate strong attention to detail. Advanced proficiency in Microsoft Excel is essential for this role, as you will be responsible for maintaining reports, organizing data, and supporting administrative processes.<br>Responsibilities:Manage and coordinate daily administrative activities. Handle calendars, schedule meetings, and coordinate appointments. Prepare, update, and maintain reports using Microsoft Excel. Organize and maintain files, records, and office documentation. Prepare correspondence, presentations, and other administrative documents. Assist with data entry, report generation, and document management. Coordinate with internal teams to ensure smooth office operations. Provide general administrative and ad hoc support as required.<br>Qualifications:Bachelor's degree or equivalent experience. Proven experience as an Administrative Assistant or in a similar administrative role. Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting). Proficiency in Microsoft Office Suite (Word, Power Point, Outlook). Excellent interpersonal, communication, and customer service skills. Strong organizational and time management abilities. Ability to multitask, prioritize workload, and meet deadlines. High level of accuracy, attention to detail, and confidentiality.<br>Interested candidates who are immediately available for joining, please apply with your updated CV.

Job Description This is a full-time, on-site Office Manager role based in Doha, Qatar. The Office Manager will oversee daily administrative operations, manage office equipment, and ensure smooth functionality of office processes. Responsibilities include maintaining office systems, coordinating with clients and staff, providing exceptional customer service, and managing administrative tasks to support organizational goals.<br>Qualifications:Oversee daily office operations and administrative activities Manage office supplies, equipment, and maintenance Coordinate schedules, meetings, and appointments Supervise administrative staff and support team productivity Maintain office records, files, and documentation systems Handle correspondence, phone calls, and internal communications Support budgeting, expense tracking, and invoice processing Coordinate with vendors, service providers, and clients Ensure office policies and procedures are followed Organize travel arrangements and company events when required Monitor health, safety, and workplace compliance standards Resolve administrative issues and improve office efficiency Support HR tasks such as onboarding, attendance, and leave tracking Prepare reports, presentations, and operational updates for management Maintain a professional and organized work environment<br>What are we looking for:Bachelor’s degree in Business Administration, Office Management, Communications, or a related field. Minimum 5–7 years in an executive assistant or executive secretary role supporting C-level leadership. Prior experience in a fast-paced environment such as exhibitions, events, consulting, corporate services, or government coordination is preferred. Excellent written and verbal communication in English (Arabic is a strong advantage). Strong proficiency in Microsoft Office (Word, Excel, Power Point, Outlook); familiarity with Share Point, Google Drive, or task management tools (Trello, Asana) is a plus.

<ul ><li >3+ years of relevant Admin or Secretary experience</li><li >Bachelor s degree or relevant certification preferred</li><li >Strong organization, coordination, and communication skills</li><li >Age 35 years or below</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><br></li></ul>

Coordinate all supply functions. Procure and maintain a sufficient inventory of supplies as is necessary for the school.<br><br>Duties And Responsibilities<br><br>Receive stationary requests from faculty and staff. Reply and provide resources requested. Train faculty and staff how to fill the request forms and on the procedures of requesting and purchasing resources. Make sure purchase orders are filed and properly checked off as materials are received. Review completed purchase orders prior to sending them to the business office for payment. Keep track of inventory and reorder as needed. Coordinate the work of department personnel. Pick up orders from local vendors who do not make deliveries. Make sure orders are pulled in a timely manner and delivered promptly. Make sure vendors are contacted if there are any problems with the order or shipment. Coordinate with other departments in the school as needed. Coordinate the mail runs and school mail deliveries. Other duties as assigned by the CEO/Executive Director/ Administrative & Finance Manager, which are consistent with the general requirements and qualification.<br><br>Qualifications:<br><br>High school diploma or equivalent, but Bachelor’s degree preferred. Ability to train and work closely with people. Basic computer knowledge. Administrative and purchasing experience desired<br><br>Back to Career

Job Location:<br><br>Al Najada Doha Hotel By Tivoli<br><br>Overview<br><br>Minor Hotels is an international hotel owner, operator and investor, currently with a diverse portfolio of over 530 properties designed intelligently to appeal to a variety of travellers, serving new passions as well as personal needs. Through our Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow and TIVOLI properties, Minor Hotels operates in 50+ countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America.<br><br>Job Description<br><br>The Housekeeping Assistant Manager supports the Housekeeping Manager in overseeing the daily operations of the housekeeping department. This role ensures the cleanliness, orderliness, and overall appearance of guest rooms, public areas, and back-of-house spaces. The Assistant Manager supervises staff, manages inventory, maintains service quality standards, and ensures a safe and productive work environment.<br><br>Key Responsibilities<br><br>Assist in planning, organizing, and coordinating daily housekeeping operations. Supervise and motivate housekeeping staff, including room attendants, public area attendants, and linen room personnel. Conduct daily inspections of guest rooms, public areas, and employee work areas for cleanliness and maintenance. Ensure housekeeping standards and procedures are consistently followed to maintain quality service. Manage inventory and ordering of cleaning supplies, linens, and guest amenities. Help schedule staff shifts, manage attendance, and participate in performance reviews. Train new housekeeping team members and conduct refresher training sessions. Handle guest complaints and special requests in a prompt, courteous manner. Support in ensuring compliance with health and safety regulations and sanitation standards. Collaborate with other departments (e.g., Front Office, Maintenance) to ensure seamless guest service<br><br>Qualifications<br><br>Qualifications:<br><br>High school diploma or equivalent 2+ years of experience in housekeeping operations, with at least 1 year in a supervisory or assistant managerial role Strong leadership and interpersonal skills Excellent organizational and time management abilities Working knowledge of housekeeping systems and hotel property management systems (e.g., Opera, Hot SOS) is a plus Ability to handle multiple priorities and work under pressure<br><br>Not the right fit? Set up email alerts as new job postings become available that meet your interest!

Key Responsibilities<br>Provide high-level administrative and personal assistance to senior executives. Manage executive calendars, appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, and other business documents. Coordinate meetings, take minutes, and ensure timely follow-up on action items. Handle confidential and sensitive information with the highest level of discretion. Screen calls, emails, and other communications, responding or escalating as appropriate. Organize and maintain files, records, and documentation for easy retrieval. Coordinate with internal departments and external stakeholders to ensure smooth workflow. Monitor tasks, deadlines, and deliverables, ensuring timely completion. Gather, compile, and monitor information to support executive decision-making. Assist in preparing reports, presentations, and business documentation. Perform general office administration and any other duties assigned by management.<br>Required Skills & Competencies<br>Strong administrative and organizational skills with excellent attention to detail. Previous experience supporting senior executives or C-level management. Ability to manage confidential and sensitive information with a high degree of professionalism and discretion. Excellent coordination, planning, and follow-up skills. Ability to prioritize multiple tasks and meet tight deadlines. Knowledge of information gathering, monitoring, and reporting. Proactive, resourceful, well-presented, and highly responsible. Strong interpersonal and communication skills. Ability to work independently as well as collaboratively in a team environment.<br>Qualifications & Requirements<br>Bachelor's degree or equivalent qualification in Business Administration or a related field is preferred. Minimum of 2 years of relevant experience as a Personal Assistant, Executive Assistant, or Administrative Assistant. GCC experience (minimum 2 years) is an added advantage. Excellent command of English, both written and spoken. High proficiency in Microsoft Office Applications, including MS Word, Excel, Power Point, and Outlook. Working knowledge of ERP systems, preferably SAP, is required. Strong analytical, organizational, and problem-solving abilities. Ability to maintain professionalism and confidentiality at all times.<br><br> Note: Only shortlisted candidates whose qualifications and experience closely match our requirements will be contacted for the next stage of the recruitment process.

Job Title: Executive Assistant<br><br>Job Code: MF0006<br><br>Department: Executive Office<br><br>Reports To: Managing Director<br><br>Overview<br><br>Seeking a proactive and analytical Executive Assistant to support the Managing Director with strategic planning, KPI/KRA management, and operations coordination. This role requires discretion, business acumen, and strong communication skills.<br><br>Key Responsibilities<br><br>Develop, track & report KPIs/KRAs across the company.<br><br>Support sales/service ops through data analysis & performance tracking.<br><br>Coordinate cross-functional projects & executive communications.<br><br>Prepare reports, dashboards & presentations for decision-making.<br><br>Maintain confidentiality on sensitive matters.<br><br>Requirements<br><br>Bachelor’s degree (MBA preferred).<br><br>4–7 years’ experience in EA, Ops Analyst, or Business Coordinator roles.<br><br>Strong with KPIs, business planning, and MS Office (Excel, Power Point).<br><br>Analytical, organized, and detail-oriented.<br><br>AI tools or dashboard experience is a plus.<br><br>Preferred<br><br>Experience working with senior executives or founders.<br><br>Knowledge of strategy, performance, or process improvement.<br><br>Apply Now<br><br>Your name Your email Phone Number Your message (optional) Note:You will not be considered if you do not submit your resume.

Role Purpose & Context:<br>Executive Personal Assistant will be responsible to provide comprehensive support to the C-Suite Level. The ideal candidate will manage a variety of tasks, ranging from administrative and personal assistance to coordination of high-level meetings, travel arrangements, and project management. The Executive Personal Assistant must be capable of maintaining confidentiality and handling sensitive information, while providing excellent service to internal and external stakeholders.<br>Role Accountabilities:<br>Key Responsibilities:Administrative Support:Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements. Handle phone calls, emails, and correspondence on behalf of the executive, ensuring timely responses and appropriate follow-up. Prepare and organize necessary documents, reports, and presentations for meetings and conferences. Assist with the preparation and coordination of executive meetings, including taking meeting minutes and tracking action items. Travel Management:Plan and organize complex travel itineraries, including flight bookings, hotel reservations, and ground transportation. Ensure all travel arrangements are aligned with the executive's preferences and business needs. Provide support with travel-related issues and logistics during the trip. Project Management and Coordination:Assist in managing projects by tracking progress, coordinating resources, and ensuring deadlines are met. Collaborate with different departments to streamline workflows and ensure timely completion of tasks. Create and maintain project timelines, action plans, and reports. Personal Assistance:Handle personal errands and tasks for the executive as needed (e.g., booking appointments, arranging personal travel, managing family events). Manage personal finances, including processing reimbursements, preparing expense reports, and handling related administrative duties. Confidentiality and Professionalism:Maintain a high level of confidentiality regarding sensitive information, including business and personal matters. Exercise discretion and professionalism in all communications and interactions.<br>Client and Stakeholder Relations:Act as the primary point of contact between the executive and external clients, stakeholders, and partners. Build and maintain positive relationships with clients, suppliers, and other key contacts. Assist in preparing client-facing materials and presentations, ensuring alignment with executive expectations. Other Duties as Assigned:Perform any other duties or tasks as assigned by the executive, as needed to facilitate smooth daily operations.<br>Role Key Performance Indicators:(Please highlight the main KPIs for this role in the context of the Department’s activities)<br>Task Completion Rate Time Management Efficiency Travel Arrangement Accuracy Client/Stakeholder Satisfaction Confidentiality Compliance Problem Resolution Time<br><br>Experience, Skills & Qualification Required:<br>Minimum Experience & Skills<br>Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or similar role, ideally supporting C-level executives<br>Previous experience working with executive management team Minimum Qualifications<br>Bachelor’s degree in Business Administration, Management, or a related field preferred

Role Purpose: This role provides administrative and coordination support to the Clerk of the Course, Race Control Officials, FIA delegates, and Sporting management during international events.<br>Key Responsibilities Provide administrative support to the Clerk of the Course and Race Control team. Coordinate Race Control meetings, schedules, minutes, and follow-up actions. Assist FIA delegates, officials, and Sporting management with administrative requirements. Act as a coordination point between Sporting, internal departments, contractors, and officials. Maintain and continuously update the track booking calendar. Manage relevant Sporting and Race Control documentation and records. Provide event-time administrative support as required.<br>Requirements Fluency in English, Arabic, and French is required. Diploma or Bachelor's degree in Administration, Sports/Event Management, Business Administration, or related field. Previous experience in administration, coordination, motorsport, sporting operations, or major events. Strong communication, organization, and stakeholder coordination skills. Proficiency in Microsoft Office. Flexibility to work extended hours, weekends, and event days.<br>Additional Requirements Currently based in Qatar with a valid Residence Permit (QID). Able to provide a No Objection Certificate (NOC), where required, for the duration of the assignment.<br>Important Note This opportunity is being advertised as part of our talent planning for upcoming requirements. Only shortlisted candidates will be contacted. Submitting an application does not constitute an offer of employment or confirmation of an assignment.

We are seeking a a highly organized Executive Assistant to provide comprehensive administrative and coordination support to our Shared Division, reporting directly to the Chief Administration Officer. In this role, you will serve as the primary point of contact and coordination for internal and external parties. You will play a critical role in managing executive schedules, facilitating communication, and ensuring smooth operations across all departments.<br>About the Role Provide comprehensive administrative support to all department heads across the organization, managing executive schedules, appointments, and travel arrangements. Prepare, edit, and coordinate correspondence, communications, presentations, and meeting agendas, ensuring timely distribution of materials. Facilitate seamless internal and external communications between departments, external stakeholders, government authorities, and vendors. Assist in the preparation of meetings, including scheduling, logistics, recording accurate minutes, and tracking action items to ensure deadlines are met. Manage and maintain official documentation and records with strict confidentiality and controlled access. Support project management activities, office management tasks, and the coordination of departmental events, workshops, and training sessions. Contribute to the development and implementation of administrative policies, processes, and standard operating procedures to improve organizational efficiency.<br>Qualifications Bachelor’s degree in Business Administration from a reputable university is required. Minimum 8 years of experience in similar administrative roles within large companies, including at least 3 years in positions of progressively increasing responsibilities. Strong organizational and time management skills for coordinating executive schedules and travel. Excellent verbal and written communication skills for preparing reports, presentations, and formal correspondence. Competence in handling office management tasks, supporting project management, and managing records. High level of integrity, professionalism, and extreme attention to detail.<br>Why Join Us? We offer a stable and professional workplace where your organizational expertise is vital to our corporate leadership. If you are a proactive professional who thrives in a dynamic environment and values high standards of transparency, we’re looking for you.<br>Ready for a new challenge? Apply now.

Company Description<br><br>Rixos Premium Qetaifan Island North stands as a premier luxury destination on the dynamic, man-made Qetaifan Island off the coast of Lusail, Doha. Operating under the renowned Accor umbrella, this five-star resort seamlessly blends high-end hospitality with adrenaline-pumping entertainment, making it one of Qatar’s most sought-after lifestyle and leisure hubs.<br><br>Job Description<br><br>We are seeking a detail-oriented and organized Assistant People & Development Manager to join our team in Lusail, Qatar. In this role, you will provide essential support to our People & Development department, assisting with the full spectrum of human resources operations, employee development initiatives, and administrative functions. You will work collaboratively with the management team to ensure smooth HR processes and contribute to creating a positive workplace culture.<br><br>Support the recruitment process, including job posting, candidate screening, interview coordination, and onboarding of new employees Assist in organizing and coordinating employee development programs, training sessions, and professional development opportunities Maintain accurate and confidential HR records, documentation, and personnel files in compliance with organizational policies Support performance management processes, including scheduling reviews and assisting with documentation Coordinate employee engagement activities and workplace initiatives to foster a positive work environment Process HR-related administrative tasks, including leave requests, payroll support, and benefits administration Assist with HR compliance matters and ensure adherence to company policies and local regulations Provide administrative support to the People & Development Manager and other HR team members as needed Respond to employee inquiries regarding HR policies, procedures, and benefits in a professional and supportive manner Maintain and update HR databases and systems with accurate information<br><br>Qualifications<br><br>Proven experience in HR operations, HR administration, or a similar support role Strong knowledge of HR processes, practices, and employment regulations Excellent organizational and time management skills with the ability to manage multiple priorities Proficiency with HR management systems and Microsoft Office Suite (Word, Excel, Power Point) Outstanding written and verbal communication skills Demonstrated ability to handle confidential and sensitive information with discretion Strong attention to detail and accuracy in record-keeping Customer service orientation with a supportive and professional demeanor Ability to work collaboratively within a team environment Preferred experience with recruitment and onboarding processes Preferred knowledge of employee development and training program coordination Preferred familiarity with performance management systems Preferred multilingual abilities (Arabic language skills are advantageous) Preferred understanding of HR compliance and local labor laws in Qatar

Executive Personal Assistant<br>Job Summary We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive administrative and personal support. The successful candidate will play a key role in managing daily schedules, coordinating meetings and travel arrangements, handling confidential communications, and ensuring the smooth execution of both business and personal tasks. This position requires exceptional organizational skills, strong attention to detail, discretion, and the ability to effectively prioritize multiple responsibilities in a fast-paced environment.<br>Key Responsibilities Manage and maintain complex calendars, appointments, and schedules, ensuring effective time management and coordination. Organize and coordinate meetings, including scheduling, agenda preparation, meeting logistics, and follow-up actions. Arrange domestic and international travel, including flights, accommodation, transportation, visas, and detailed itineraries. Screen and manage incoming calls, emails, and correspondence, responding or escalating as appropriate. Assist with personal errands and day-to-day task management to support the executive's professional and personal commitments. Prepare, edit, and maintain professional documents, presentations, reports, and correspondence. Coordinate with internal and external stakeholders, service providers, and vendors as required. Maintain accurate records and filing systems, both electronic and physical. Handle confidential and sensitive information with the highest level of professionalism and discretion. Support special projects and ad hoc administrative assignments as required.<br>Qualifications & Experience Bachelor's degree or Diploma in Business Administration, Management, or a related field is preferred. Minimum of 3 years of experience in a Personal Assistant, Executive Assistant, or Secretarial support role. Experience supporting senior executives or high-profile individuals is advantageous.<br>Skills & Competencies Excellent verbal and written communication skills in English; additional languages are an advantage. Strong organizational, planning, and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other digital collaboration tools. Ability to prioritize tasks, work independently, and manage multiple deadlines effectively. Exceptional attention to detail and problem-solving capabilities. Strong interpersonal skills with the ability to interact professionally with stakeholders at all levels. High degree of discretion, integrity, reliability, and professionalism. Flexible, adaptable, and capable of thriving in a dynamic and fast-paced environment.<br>Key Attributes Trustworthy and dependable Resourceful and proactive Service-oriented mindset Strong sense of confidentiality Ability to anticipate needs and take initiative<br>Interested candidates who are immediately available for joining, please apply with your updated CV.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Assistant Manager – Corporate HSEQ <p>Position : Assistant Manager - Corporate HSEQ (Qatari nationals)</p><br> <p>Job Objective :&nbsp;Implement HSEQ strategy and ensure adherence to Service Level Agreements within&nbsp;the assigned site through operational management of HSEQ resources.&nbsp;&nbsp;Lead and develop site based operational resources to assure best-practice and&nbsp;regulatory compliance within the designated operational site.&nbsp;&nbsp;Provide technical advice to business unit in order to allow them to reduce liability,&nbsp;operate in legal conformity to contract, upgrade operations, gain or maintain&nbsp;international standards and implement management systems.</p><br> <p>Education &amp; Professional Qualification:<br>- 3-year Full Time Degree in Health and Safety from a recognised institution; or<br>- 3-year Full Time Degree (Associated Degree) from a recognised institution and a<br>2-year Full Time Graduate Diploma in Health and Safety; or<br>- 3-year Full Time Degree (Associated Degree) from a recognised institution and&nbsp;NEBOSH Diploma in Occupational Health and Safety; or<br>- 3-year Full Time Degree (Associated Degree) from a recognised institution and&nbsp;Chartered member of IOSH<br></p><br> <p>Preferred<br>- Auditor qualification (possible Lead Audit) for ISO accreditation framework<br>- Root Cause Analysis certification is preferred<br>- Training and Assessment qualification at Level 4 or higher is preferred<br>- First Aid certification is preferred<br></p><br> <p>Professional Experience:<br>- 6 - 9 years of experience of which 5 years as HSE professional in heavy industry<br>- At least years of experience with management accountability of site HSEQ&nbsp;operational functions<br></p><br> <br> <br> </div>

Role Purpose & Context:<br>Executive Personal Assistant will be responsible to provide comprehensive support to the C-Suite Level. The ideal candidate will manage a variety of tasks, ranging from administrative and personal assistance to coordination of high-level meetings, travel arrangements, and project management. The Executive Personal Assistant must be capable of maintaining confidentiality and handling sensitive information, while providing excellent service to internal and external stakeholders.<br>Role Accountabilities:<br>Key Responsibilities:Administrative Support:Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements. Handle phone calls, emails, and correspondence on behalf of the executive, ensuring timely responses and appropriate follow-up. Prepare and organize necessary documents, reports, and presentations for meetings and conferences. Assist with the preparation and coordination of executive meetings, including taking meeting minutes and tracking action items. Travel Management:Plan and organize complex travel itineraries, including flight bookings, hotel reservations, and ground transportation. Ensure all travel arrangements are aligned with the executive's preferences and business needs. Provide support with travel-related issues and logistics during the trip. Project Management and Coordination:Assist in managing projects by tracking progress, coordinating resources, and ensuring deadlines are met. Collaborate with different departments to streamline workflows and ensure timely completion of tasks. Create and maintain project timelines, action plans, and reports. Personal Assistance:Handle personal errands and tasks for the executive as needed (e.g., booking appointments, arranging personal travel, managing family events). Manage personal finances, including processing reimbursements, preparing expense reports, and handling related administrative duties. Confidentiality and Professionalism:Maintain a high level of confidentiality regarding sensitive information, including business and personal matters. Exercise discretion and professionalism in all communications and interactions.<br>Client and Stakeholder Relations:Act as the primary point of contact between the executive and external clients, stakeholders, and partners. Build and maintain positive relationships with clients, suppliers, and other key contacts. Assist in preparing client-facing materials and presentations, ensuring alignment with executive expectations. Other Duties as Assigned:Perform any other duties or tasks as assigned by the executive, as needed to facilitate smooth daily operations.<br>Role Key Performance Indicators:(Please highlight the main KPIs for this role in the context of the Department’s activities)<br>Task Completion Rate Time Management Efficiency Travel Arrangement Accuracy Client/Stakeholder Satisfaction Confidentiality Compliance Problem Resolution Time<br><br>Experience, Skills & Qualification Required:<br>Minimum Experience & Skills<br>Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or similar role, ideally supporting C-level executives<br>Previous experience working with executive management team Minimum Qualifications<br>Bachelor’s degree in Business Administration, Management, or a related field preferred

Personal Assistant<br>Job Summary We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive administrative and personal support. The successful candidate will play a key role in managing daily schedules, coordinating meetings and travel arrangements, handling confidential communications, and ensuring the smooth execution of both business and personal tasks. This position requires exceptional organizational skills, strong attention to detail, discretion, and the ability to effectively prioritize multiple responsibilities in a fast-paced environment.<br>Key Responsibilities Manage and maintain complex calendars, appointments, and schedules, ensuring effective time management and coordination. Organize and coordinate meetings, including scheduling, agenda preparation, meeting logistics, and follow-up actions. Arrange domestic and international travel, including flights, accommodation, transportation, visas, and detailed itineraries. Screen and manage incoming calls, emails, and correspondence, responding or escalating as appropriate. Assist with personal errands and day-to-day task management to support the executive's professional and personal commitments. Prepare, edit, and maintain professional documents, presentations, reports, and correspondence. Coordinate with internal and external stakeholders, service providers, and vendors as required. Maintain accurate records and filing systems, both electronic and physical. Handle confidential and sensitive information with the highest level of professionalism and discretion. Support special projects and ad hoc administrative assignments as required.<br>Qualifications & Experience Bachelor's degree or Diploma in Business Administration, Management, or a related field is preferred. Minimum of 3 years of experience in a Personal Assistant, Executive Assistant, or Secretarial support role. Experience supporting senior executives or high-profile individuals is advantageous.<br>Skills & Competencies Excellent verbal and written communication skills in English; additional languages are an advantage. Strong organizational, planning, and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other digital collaboration tools. Ability to prioritize tasks, work independently, and manage multiple deadlines effectively. Exceptional attention to detail and problem-solving capabilities. Strong interpersonal skills with the ability to interact professionally with stakeholders at all levels. High degree of discretion, integrity, reliability, and professionalism. Flexible, adaptable, and capable of thriving in a dynamic and fast-paced environment.<br>Key Attributes Trustworthy and dependable Resourceful and proactive Service-oriented mindset Strong sense of confidentiality Ability to anticipate needs and take initiative<br>Interested candidates who are immediately available for joining, please apply with your updated CV.