Admin Assistant Jobs

About the Institute<br><br>The Doha Institute for Graduate Studies (DI) in Qatar was established in 2015 as an independent institution for graduate studies, based in Doha. The Institute offers Master's and Doctoral programs across two schools: the School of Social Sciences and Humanities, and the School of Economics, Administration, and Public Policy. It adopts Arabic as the primary language for study and research, with a requirement for proficiency in English. The Institute works to prepare researchers capable of contributing to knowledge production according to international standards, professionals equipped with advanced skills in their disciplines, and leaders capable of responding to the needs of the Arab world in sustainable development and intellectual and social advancement. The Institute adopts the integration of teaching and learning with scientific research, taking into account the interdisciplinary nature of studies and the centrality of students in the educational process. It provides its members with academic freedom while emphasizing the values of integrity and professionalism.<br><br>About the Program<br><br>As part of the School of Economics, Administration, and Public Policy, the NASPAA-accredited Master of Public Administration (MPA) program prepares and qualifies students to enter the job market and assume managerial positions in governmental and non-governmental institutions. The program focuses on the principles of equity, effectiveness, and diversity in its curriculum and in its recruitment of students and faculty members. The program also seeks to graduate promising administrative professionals and experts who possess technical and administrative skills, in addition to promoting research and scientific production in both Arabic and English, contributing to the enrichment of the field of public affairs.<br><br>Job Summary/Purpose<br><br>The School of Economics, Administration, and Public Policy invites applications for a faculty position in Public Administration at the rank of Assistant, Associate, or Full Professor.<br><br>The program seeks to attract researchers with a strong, coherent, and internationally oriented research agenda in the fields of public administration, public sector, governance, public policy, public sector reform, or related areas, with clear excellence in quantitative and empirical research.<br><br>The successful candidate will actively contribute to enhancing the program's research output, its international scientific presence, supervising Master's and Doctoral students, and developing the program's research environment and culture. Research addressing contemporary challenges facing the public sector and governance, especially in the Arab region and in comparative frameworks, is of particular interest.<br><br>Proficiency in Arabic is required, along with the ability to teach, research, and communicate academically and efficiently in English.<br><br>Key Responsibilities<br><br>Develop and maintain an active and ambitious research agenda in the fields of public administration, public sector management, governance, public policy, or related fields. Produce and publish high-quality research in recognized, peer-reviewed international scientific journals. Teach graduate courses in statistics, quantitative research methods, and applied data analysis, in addition to specialized courses in the candidate's areas of expertise. Supervise Master's and Doctoral students. Develop an ongoing research path that includes projects and papers in progress, and seek competitive external research funding. Contribute to collaborative and interdisciplinary research within and outside the Institute, including research that uses data relevant to Qatar, the GCC countries, and the Arab region. Participate actively in research seminars, conferences, workshops, and other scientific activities that enhance the international research presence and reputation of the program. Contribute to curriculum and program development, serve the program, the school, and the Institute, and participate in academic and institutional life.<br><br>Qualifications, Experience, and Skills:<br><br>Applicants must:<br><br>Hold a PhD in Public Administration, Political Science, or a related field. Possess a record of high-quality scientific publications commensurate with the required academic rank. Have the ability and willingness to teach statistics, quantitative research methods, and applied data analysis at the graduate level, alongside specialized courses in public administration. Have a strong record or potential to obtain competitive external research funding and develop collaborative research projects. Be capable of supervising Master's and Doctoral students, particularly those conducting empirical and quantitative research, and contributing to the development of a strong research environment at the graduate level. Be proficient in Arabic and capable of researching, teaching, and communicating academically and efficiently in English. Be able to contribute to enhancing the international research presence and reputation of the program through scientific publication, participation in conferences, research networks, academic collaboration, and scientific leadership.<br><br>Requirements:<br><br>Detailed CV. Copy of the PhD certificate. Cover letter explaining the motivation for applying to the job vacancy. Statement of teaching and supervision philosophy. Attachments proving teaching experience (such as course descriptions and student evaluations) if the candidate holds a teaching position. Copies of published research or research in progress. Statement explaining the applicant's research achievements and/or current research plan. Names and contact information of three referees to provide recommendation letters. Additional materials may be requested at a later stage.<br><br>Additional Notes:<br><br>The Institute is committed to providing equal employment opportunities. The Institute encourages female researchers to apply for vacancies. Applications will be reviewed and considered as soon as they are received until the available vacancies are filled. Please attach all required documents for application through the jobs page on the Institute's website. For more information and details about the Doha Institute for Graduate Studies, please visit the website www.dohainstitute.edu.qa.<br><br>Please contact seapp.dean@dohainstitute.edu.qa if you have any further questions about the job vacancy.<br><br>Only shortlisted candidates will be contacted.<br><br>Application Deadline:<br><br>The advertisement closes at the end of the working day on: 15-Dec-26

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Receptionist/Admin Assistant <p>Position : Receptionist / Admin Assistant</p><br> <p>Reports to : Director of Administration</p><br> <p>JOB SUMMARY</p><br> <p>The responsibilities of this position are to handle all verbal and written communications, and all visitors to the firm, with courtesy and professionalism. The position may also require accurate and timely input of information into the time entry system; and the ability to organize travel/hotel reservations proficiently.</p><br> <p>QUALIFICATIONS :</p><br> <ul><li>Minimum of 2 years of relevant experience in the legal or hospitality industry</li><li>Degree holder or adequate practical experience</li><li>Strong computer knowledge and skills</li><li>Excellent English communication skills</li></ul> <br> <br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <b>Job Description</b>Overview<p>AtkinsRéalis is looking for an Administrative Assistant in Qatar.</p><br>Your role<ul><li>Provide administrative and secretarial support to management and departmental teams.</li><li>Manage incoming and outgoing correspondence, emails, telephone calls, and office communications.</li><li>Schedule appointments, meetings, and conference calls, and maintain calendars for managers and supervisors.</li><li>Prepare, format, and distribute reports, presentations, letters, and other business documents.</li><li>Maintain and update filing systems, records, databases, and document control registers.</li><li>Organize meetings, prepare meeting agendas, take minutes, and follow up on action items.</li><li>Coordinate travel arrangements, accommodation bookings, and expense documentation when required.</li></ul><span>Skills &amp; Expertise</span><ul><li><span>Strong organizational and multitasking skills.</span></li><li><span>Ability &nbsp;to &nbsp;assist &nbsp;senior &nbsp;staff &nbsp;with &nbsp;scheduling, &nbsp;correspondence, &nbsp;and &nbsp;project documentation.</span></li><li><span>Proficiency in office software (e.g., MS Office, Project Management tools).</span></li></ul><span>Rewards &amp; benefits</span><p><span>Explore the rewards and benefits that help you thrive – at every stage of your life and your career.</span></p><br><p><span>This includes:</span></p><br><ul><li>Tax-free salary.</li><li>Life insurance coverage.</li><li>Medical insurance.</li><li>Annual leave balance.</li><li>Company gratuity scheme.</li><li>Discretionary bonus program.</li><li>Annual flight contribution.</li><li>Transportation &amp; housing allowances.</li><li>Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, familycare, personal health, fitness, and nutrition.</li></ul><p><span>Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</span></p><br><span>About AtkinsRéalis</span><p><span>We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. </span></p><br><p><span>Find out more.</span></p><br><b>Worker Type</b>Employee<b>Job Type</b>Craft Labor / RPSS<p><span><i>At </i></span> <i><span>AtkinsRéalis</span></i><span><i>, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. &nbsp;</i></span></p><br> </div>

Company Description AAIG Holding is a conglomerate which invest in many sectors in Qatar and Abroad. Role Description The Recruitment & Admin Assistant is a full-time, on-site role in Doha, Qatar. This role supports recruitment activities by coordinating job postings, screening applications, scheduling interviews, and maintaining candidate records. The assistant collaborates with hiring managers to organize onboarding, prepare employment documentation, and ensure new team members receive necessary information and materials. Administrative duties include managing correspondence, handling phone calls, maintaining files, preparing reports, and supporting executive-level administrative tasks when needed. The role also involves updating databases, assisting with staff records, and helping ensure smooth day-to-day office operations in line with company policies and procedures. Qualifications Strong Administrative Assistance and Clerical Skills to manage documents, records, and daily office tasks efficiently. Professional Phone Etiquette and Communication skills to handle inquiries, coordinate with candidates, and support internal and external stakeholders. Experience in Executive Administrative Assistance or similar roles, with the ability to support managers and handle confidential information appropriately. Proficiency with office software (e.g., MS Office or equivalent) and basic HR or recruitment systems. Attention to detail, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment. Ability to work on-site full time in Doha, Qatar, and collaborate effectively with a diverse team. Previous experience in recruitment, HR support, or hospitality administration is an advantage. Relevant diploma or degree in Business Administration, Human Resources, or a related field preferred.

<ul ><li >3+ years of relevant Admin or Secretary experience</li><li >Bachelor s degree or relevant certification preferred</li><li >Strong organization, coordination, and communication skills</li><li >Age 35 years or below</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><br></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Associate Relations Supervisor - QHR <p><strong>Job Summary </strong><strong></strong><br>Responsible for all facilities of Associate Accommodation, ensuring that establishment is run efficiently, that standards of cleanliness and maintenance are upheld (in rooms, bathrooms, public areas), that budget is controlled. Maintains a service and management philosophy, which serves as a guide to all associates.<strong><br>Essential Duties and Responsibilities:</strong></p><br><p><strong>Accommodation / Administration</strong><br> Maintains complete knowledge of and comply with all Rosewood policies, service procedures and standards.<br> Ensure that accommodation is clean, well maintained and attractively presented.<br> Ensures proper maintenance and orderliness of the Accommodation, including proper arrangement of the monthly stationary stock regularly.<br> Plan the availability of accommodation for associates, based on nationality, gender, position, and arrival date and coordinate the allocation of accommodation, alongside Admin Assistant.<br> Liaise with Hotel departments and external vendors to arrange laundry and linen supplies, repairs and maintenance, pest control and waste management.<br> Conduct regular inspections to ensure that all aspects of the accommodation meet hygiene and health and safety regulations.<br> Maintain a safe environment, keep the peace, and act on any actual or potential violations of policies or law. Provide feedback to Talent &amp; Culture on accommodation incidents; handle disciplinary problems and counsel associates.<br> Ensure apartment representative meeting is coordinated each month and meeting minutes presented to the Associate Relations Manager and Senior Talent &amp; Culture Manager, in absence of Admin Assistant.<br> Maintain the department's filing system, ensuring annual and monthly audits take place.<br> To assist in carrying out monthly, quarterly, bi-yearly, yearly inventory of operating equipment and assets.<br> Carry out show rounds of the Accommodation when required.<br> Participate in Career Fairs and College/University open days as requested to represent opportunities within Rosewood Doha and Rosewood Hotels.<br> All other duties as required. May be involved in some practical or hands-on work, while primary role is mainly supervisory.<strong><br>Employee Relations</strong><br> Greets all individuals arriving at the office and assists with their needs. Listen to associates that may need to discuss personal issues, ensure confidentiality is maintained at all times and the Senior Talent &amp; Culture Manager and Associate Relations Manager is kept informed.<br> Coordinate and support in the planning and execution of Accommodation and T&amp;C events / projects, activities and ensuring associates welfare is maintained as required.<br> Coordinates and requests meals / refreshments (BEO) for Accommodation events, activities and meetings and related T&amp;C events, where applicable.<br> Assist and prepare all new joiner &amp; leaver inventory paperwork and ensure to complete on time.<br> Make sure to have an accommodation welcome kit prepared on time.<br> Encourage, motivate and support all associates with whom you work.<br> Ensure confidentiality is maintained at all times in line with the Data Protection Act.<br> Ensure that accommodation rules are adhered to by all associates.<br> Assist in the training and development of associates as required.<br> Attend all training courses as and when required.<br> Manage the flexible working process ensuring associates and managers are aware of the rights and legislation.<br> Provide support to the Talent &amp; Culture Team and get familiar with all government mandatory processes.</p><br> <br> <br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Role Overview<p>We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting <strong>bid and tender activities</strong>, document control and the preparation of proposal documentation in a fast-paced environment.</p><br><br>Key Responsibilities<ul><li>Provide general administrative and clerical support.</li><li>Assist with the preparation, formatting and submission of bid and tender documents.</li><li>Support the coordination of RFPs, RFQs and other commercial proposals.</li><li>Maintain accurate records, filing systems and document registers.</li><li>Prepare reports, letters, presentations and business correspondence.</li><li>Coordinate meetings, calendars and travel arrangements.</li><li>Liaise with internal departments to collect documents required for tender submissions.</li><li>Perform data entry and maintain confidentiality of commercial information.</li><li>Support procurement, HR and finance with administrative tasks as required.</li><li>Carry out other administrative duties as assigned.</li></ul>Requirements<ul><li>Diploma or Bachelor's degree in Business Administration or a related discipline.</li><li>Minimum 2 years' experience in an administrative role.</li><li>Previous experience supporting <strong>bid/tender, commercial or proposal teams</strong> is highly desirable.</li><li>Familiarity with tender documentation, document control and submission processes is an advantage.</li><li>Strong organisational and time management skills.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).</li><li>High level of accuracy, attention to detail and ability to work under tight deadlines.</li></ul> <br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Location:</strong> Based in Qatar (Supporting KSA Operations)<br><strong>Employment Type:</strong> Full-Time</p><br><br>Role Overview<p>We are looking for an organised and detail-oriented Administrative Assistant to support regional commercial operations. The successful candidate will have previous experience supporting bid and tender activities and will assist with the preparation and coordination of proposal documentation for projects across the region.</p><br><br>Key Responsibilities<ul><li>Provide administrative support to regional commercial and operational teams.</li><li>Assist with the preparation, formatting and submission of bid and tender documents.</li><li>Coordinate the collection and management of documents required for proposals and tender submissions.</li><li>Maintain document control systems, filing records and commercial documentation.</li><li>Prepare reports, presentations and correspondence in Arabic and English where required.</li><li>Coordinate meetings, schedules and travel arrangements.</li><li>Liaise with internal departments and external stakeholders to ensure timely submission of documentation.</li><li>Perform general office administration and other duties as assigned.</li></ul>Requirements<ul><li>Diploma or Bachelor's degree in Business Administration or a related discipline.</li><li>Minimum 2 years' experience in an administrative role.</li><li>Previous experience supporting <strong>bid/tender, proposal or commercial teams</strong> is highly desirable.</li><li>Familiarity with tender documentation, RFP/RFQ processes and document control is an advantage.</li><li>Fluent in <strong>Arabic and English</strong> (spoken and written).</li><li>Strong organisational and communication skills.</li><li>Proficient in Microsoft Office applications.</li><li>Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.</li></ul> <br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Job Title: Admin Assistant (Bookkeeping &amp; Inventory Management) Position Type: Full-Time, Remote Working Hours: U.<br>S. Business Hours About the Role We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business.<br> This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.<br> This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes.<br> The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.<br> You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.<br> Responsibilities Bookkeeping &amp; Financial Operations • Manage daily bookkeeping activities and maintain organized, accurate financial records • Process invoices, expenses, reconciliations, and transaction tracking • Support payroll calculations and ensure timely and accurate payment processing • Prepare and organize required financial and tax documentation • Assist in maintaining compliance with financial processes and reporting standards • Support implementation and optimization of accounting systems and workflows • Maintain organized digital records for financial reporting and audit readiness Inventory Management • Monitor inventory levels, stock movement, and usage trends • Coordinate inventory ordering and restocking processes • Maintain accurate inventory tracking systems and documentation • Identify shortages, overstocking, or inefficiencies and proactively recommend solutions • Generate inventory reports and cost tracking summaries as needed Vendor &amp; Expense Management • Build and maintain professional vendor relationships • Track vendor invoices, contracts, payment schedules, and obligations • Execute expense management and vendor optimization initiatives • Coordinate vendor communications regarding orders, billing, or service issues • Support cost control and operational efficiency efforts Administrative &amp; Operational Support • Maintain organized documentation across bookkeeping, inventory, and vendor systems • Create and update spreadsheets, trackers, and operational reports • Support internal process consistency and administrative workflows • Ensure data accuracy across reports, systems, and operational records • Assist leadership with administrative and operational support tasks as needed What Makes You a Strong Fit • Highly detail-oriented with strong accuracy and organizational discipline • Reliable, proactive, and comfortable working independently in a remote environment • Strong problem-solving mindset with the ability to manage multiple responsibilities calmly • Enjoys creating structure, maintaining systems, and improving operational processes • Communicates professionally and effectively with vendors and internal stakeholders • Process-driven with strong ownership and follow-through Required Experience &amp; Skills • Proven experience in bookkeeping, accounting support, or financial administration • Hands-on experience with inventory management and vendor coordination • Strong proficiency with QuickBooks, Square, or similar accounting/payment systems • Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking • Excellent written and verbal communication skills • Strong organizational and time-management abilities • Ability to prioritize tasks and manage workflows independently Preferred Experience &amp; Tools • Previous experience supporting small businesses, creative agencies, or service-based businesses • Familiarity with U.<br>S. small business tax processes and compliance requirements • Experience with inventory management systems and operational reporting • Exposure to payroll processing and vendor contract management • Experience creating operational SOPs or process documentation Education • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred • Relevant certifications or bookkeeping/accounting training are a plus What Does a Typical Day Look Like?<br> An Admin Assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows.<br> You will: • Manage and reconcile financial transactions and bookkeeping records • Process payroll-related tasks and maintain compliance documentation • Monitor inventory levels and coordinate restocking activities • Communicate with vendors and manage payment tracking • Update spreadsheets, reports, and operational documentation • Support process organization and improve administrative efficiency In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day.<br> Key Metrics for Success (KPIs) • Accuracy and timeliness of bookkeeping and payroll processing • Inventory accuracy and stock availability • Vendor performance and expense optimization • Compliance with reporting and documentation requirements • Organization and reliability of operational systems and records • Timely completion of administrative and financial workflows Interview Process • Initial Phone Screen • Video Interview with Recruiter • Practical Assessment (Bookkeeping or Inventory Management Scenario) • Final Interview • Offer &amp; Background Verification #Bookkeeping #AdminAssistant #InventoryManagement #OperationsSupport #QuickBooks #RemoteWork #FinancialOperations #VendorManagement #AccountingSupport #BusinessOperations #AdministrativeSupport #Payroll #Excel #SmallBusinessOperations</span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job HR Assistant <p>The HR Assistant provides administrative, operational, and clerical support to the Human Resources department to ensure efficient delivery of HR services. This role supports the functions of recruitment, onboarding, employee records management, HRIS data entry, timekeeping, and general HR coordination for engagement and communications. The HR Assistant serves as a first point of contact for employees and assists in maintaining smooth day-to-day HR operations.</p><br> <p><strong>Areas of responsibility:</strong></p><br> <p><strong>Recruitment</strong></p><br> <ul><li>Assist in posting job vacancies on job portals and company channels.</li><li>Screen CVs and coordinate interview schedules with candidates and hiring managers.</li><li>Prepare interview invitations, assessment forms, and candidate communication</li><li>Assist in completing pre-employment requirements (e.g., medical, documentation, background checks)</li><li>Coordinate onboarding logistics, including workspace, system access, and induction schedules.</li><li>Prepare new hire files, welcome kits, and support HR orientation sessions.</li></ul> <p><strong>Accurate and Timely HR Administration</strong></p><br> <ul><li>Employee records are complete, updated, and properly filed (digital and/or physical).</li><li>HR documents such as employment letters, memos, forms, and contracts are processed without errors.</li><li>Confidentiality is consistently maintained when handling employee information.</li><li>Assist in coordinating disciplinary meetings and preparing related documentation.</li></ul> <p><strong>Compensation &amp; Benefits Review and Administration</strong></p><br> <ul><li>Assist in collecting and verifying attendance sheets, leave requests, and overtime submissions.</li><li>Coordinate closely with HR and Finance to ensure accurate and timely payroll inputs.</li><li>Maintain timekeeping records and assist employees with leave and attendance inquiries.</li></ul> <p><strong>Employee Engagement &amp; Communications</strong></p><br> <ul><li>Support HR in organizing internal events, training sessions, and employee engagement activities.</li><li>Respond to basic employee queries regarding HR policies, procedures, benefits, and forms.</li><li>Assist in drafting content / pictures for communications.</li></ul> <p><strong>HRIS &amp; Data Management</strong></p><br> <ul><li>Enter, update, and verify employee data in the HRIS or ERP system.</li><li>Support generating basic HR reports such as headcount, leave balances, and HR metrics.</li><li>Assist with system queries and support employees with HRIS-related issues.</li></ul> <p><strong>Learning and Development</strong></p><br> <ul><li>Assists in identifying and analyzing employee training and development needs in coordination with managers and facility leaders, and supports the consolidation of these requirements into a proposed training plan for review by the HR and Admin Manager</li><li>Coordinates with various departments to gather training requirements and supports the development and implementation of training plans designed to improve employee performance and capability.</li><li>Ensures learning and development activities are carried out across all employee levels by supporting the delivery, coordination, and tracking of programs that equip staff with the skills, knowledge, and behaviors required for their roles.</li></ul> <p><strong>Compliance &amp; Policy Implementation</strong></p><br> <ul><li>Ensure adherence to company policies and relevant Qatar labor laws in all HR actions.</li><li>Assist with collecting documentation for audits, inspections, and compliance reviews.</li><li>Support HR in implementing new policies, procedures, and HR initiatives.</li></ul> <p><strong>Required skills and qualifications </strong></p><br> <ul><li>Bachelor's degree in Human Resources, Business Administration, Psychology, or related field</li><li>2 -3years of HR experience preferred (knowledge in all HR operations)</li><li>Working knowledge in Labor Laws and adept in policy-making and process orientation</li><li>Strong administrative and organizational skills.</li><li>Good communication and interpersonal abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and Visio</li><li>Experience in HRIS or HR software is an advantage.</li><li>Transversal capacities to work with several team players</li><li>Excellent interpersonal and communication skills</li><li>Sense of initiative</li><li>Change agent and risk taker</li><li>Analytical skills</li><li>Negotiating, influencing and persuading skills</li></ul> <br> <br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><span><span><span><br>Provide office administrative services and other required auxiliary services to Business functions. Deliver quality services, using best practices to improve operational efficiency while reducing operating costs.<br></span></span></span><br></span><br><span>Requirements</span><ul><li>Bachelor’s degree in business administration or equivalent degree<br></li><li>Minimum 10 years’ experience as Admin assistant / specialist<br></li><li>Minimum 5 years MNC experience<br></li><li>SAP working knowledge, Advanced knowledge in MS tools<br></li></ul>Core Competencies:<br><br><ul><li>Office Admin and Vendor management<br></li><li>Executive management / Administration skills<br></li><li>Logistics support and coordination<br></li><li>ERP hands own knowledge – Material , PR/PO, Invoice/Payment<br></li><li>Budget monitoring<br></li><li>Internal Control Compliance<br></li></ul><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Virtual Assistant (Executive Support / CRM / Operations) – Remote Position Type: Full-Time, Remote Working Hours: U.<br>S. Business Hours (flexible based on client needs) About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.<br> This is not a passive admin role.<br> You’ll act as a reliable execution partner , ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.<br> If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.<br> What You’ll Own Calendar, Inbox &amp; Admin Management (Core) Manage calendars, schedule meetings, and coordinate across time zones Organize inboxes, respond to emails, and flag priorities Draft professional communication (emails, memos, documents) Prepare meeting notes and track follow-ups Data &amp; System Management Maintain records in: Google Sheets Microsoft Excel CRMs like HubSpot / Salesforce Keep data accurate, updated, and well-structured Organize files across: Google Drive Dropbox Microsoft SharePoint Research &amp; Task Execution Conduct research on: Competitors Vendors Market insights Compile findings into structured summaries or presentations Support ad hoc requests and small projects Client, Vendor &amp; Communication Support Respond to client inquiries or route them appropriately Follow up with vendors and track outstanding items Ensure clear, timely communication across stakeholders Operations &amp; Project Support Assist with: Invoicing and expense tracking Light bookkeeping (if required) Maintain project trackers in: Asana Trello Notion Monday.<br>com Keep workflows organized and updated What Makes You a Strong Fit You are highly organized and detail-oriented You take initiative without being asked You communicate clearly and professionally You can manage multiple tasks without losing track You are reliable and follow through consistently Required Experience &amp; Skills 1–2 years of Virtual Assistant, admin, or operations support experience Strong proficiency in: Microsoft Office / Google Workspace Excellent written and verbal communication skills Strong time management and organizational ability Reliable internet and ability to work independently Nice to Have (Top Candidates) Experience with CRMs: HubSpot / Salesforce / Zoho Familiarity with: QuickBooks Xero Experience supporting: Founders Startups Remote teams Handling multiple clients or executives simultaneously What a Typical Day Looks Like Manage calendar and inbox, prioritizing urgent tasks Update CRM records and organize documents Prepare reports, documents, or presentations Conduct research for ongoing projects Follow up with vendors and stakeholders Review tasks and prepare next-day priorities In short: You ensure </span></div>

Role Overview<br><br>We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast-paced environment.<br><br>Key Responsibilities<br><br>Provide general administrative and clerical support. Assist with the preparation, formatting and submission of bid and tender documents. Support the coordination of RFPs, RFQs and other commercial proposals. Maintain accurate records, filing systems and document registers. Prepare reports, letters, presentations and business correspondence. Coordinate meetings, calendars and travel arrangements. Liaise with internal departments to collect documents required for tender submissions. Perform data entry and maintain confidentiality of commercial information. Support procurement, HR and finance with administrative tasks as required. Carry out other administrative duties as assigned.<br><br>Requirements<br><br>Diploma or Bachelor's degree in Business Administration or a related discipline. Minimum 2 years' experience in an administrative role. Previous experience supporting bid/tender, commercial or proposal teams is highly desirable. Familiarity with tender documentation, document control and submission processes is an advantage. Strong organisational and time management skills. Excellent written and verbal communication skills in English. Proficiency in Microsoft Office (Word, Excel, Outlook and Power Point). High level of accuracy, attention to detail and ability to work under tight deadlines.

Location: Based in Qatar (Supporting KSA Operations)<br><br>Employment Type: Full-Time<br><br>Role Overview<br><br>We are looking for an organised and detail-oriented Administrative Assistant to support regional commercial operations. The successful candidate will have previous experience supporting bid and tender activities and will assist with the preparation and coordination of proposal documentation for projects across the region.<br><br>Key Responsibilities<br><br>Provide administrative support to regional commercial and operational teams. Assist with the preparation, formatting and submission of bid and tender documents. Coordinate the collection and management of documents required for proposals and tender submissions. Maintain document control systems, filing records and commercial documentation. Prepare reports, presentations and correspondence in Arabic and English where required. Coordinate meetings, schedules and travel arrangements. Liaise with internal departments and external stakeholders to ensure timely submission of documentation. Perform general office administration and other duties as assigned.<br><br>Requirements<br><br>Diploma or Bachelor's degree in Business Administration or a related discipline. Minimum 2 years' experience in an administrative role. Previous experience supporting bid/tender, proposal or commercial teams is highly desirable. Familiarity with tender documentation, RFP/RFQ processes and document control is an advantage. Fluent in Arabic and English (spoken and written). Strong organisational and communication skills. Proficient in Microsoft Office applications. Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

<p>Provide administrative and secretarial support to management and departmental teams. Manage incoming and outgoing correspondence, emails, telephone calls, and office communications. Schedule appointments, meetings, and conference calls, and maintain calendars for managers and supervisors. Prepare, format, and distribute reports, presentations, letters, and other business documents. Maintain and update filing systems, records, databases, and document control registers. Organize meetings, prepare meeting agendas, take minutes, and follow up on action items. Coordinate travel arrangements, accommodation bookings, and expense documentation when required.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Strong organizational and multitasking skills.</li><li>Ability to assist senior staff with scheduling, correspondence, and project documentation.</li><li>Proficiency in office software (e.g., MS Office, Project Management tools).</li></ul>

Role Purpose: This role provides administrative and coordination support to the Clerk of the Course, Race Control Officials, FIA delegates, and Sporting management during international events.<br>Key Responsibilities Provide administrative support to the Clerk of the Course and Race Control team. Coordinate Race Control meetings, schedules, minutes, and follow-up actions. Assist FIA delegates, officials, and Sporting management with administrative requirements. Act as a coordination point between Sporting, internal departments, contractors, and officials. Maintain and continuously update the track booking calendar. Manage relevant Sporting and Race Control documentation and records. Provide event-time administrative support as required.<br>Requirements Fluency in English, Arabic, and French is required. Diploma or Bachelor's degree in Administration, Sports/Event Management, Business Administration, or related field. Previous experience in administration, coordination, motorsport, sporting operations, or major events. Strong communication, organization, and stakeholder coordination skills. Proficiency in Microsoft Office. Flexibility to work extended hours, weekends, and event days.<br>Additional Requirements Currently based in Qatar with a valid Residence Permit (QID). Able to provide a No Objection Certificate (NOC), where required, for the duration of the assignment.<br>Important Note This opportunity is being advertised as part of our talent planning for upcoming requirements. Only shortlisted candidates will be contacted. Submitting an application does not constitute an offer of employment or confirmation of an assignment.

Job Description This is a full-time, on-site Office Manager role based in Doha, Qatar. The Office Manager will oversee daily administrative operations, manage office equipment, and ensure smooth functionality of office processes. Responsibilities include maintaining office systems, coordinating with clients and staff, providing exceptional customer service, and managing administrative tasks to support organizational goals.<br>Qualifications:Oversee daily office operations and administrative activities Manage office supplies, equipment, and maintenance Coordinate schedules, meetings, and appointments Supervise administrative staff and support team productivity Maintain office records, files, and documentation systems Handle correspondence, phone calls, and internal communications Support budgeting, expense tracking, and invoice processing Coordinate with vendors, service providers, and clients Ensure office policies and procedures are followed Organize travel arrangements and company events when required Monitor health, safety, and workplace compliance standards Resolve administrative issues and improve office efficiency Support HR tasks such as onboarding, attendance, and leave tracking Prepare reports, presentations, and operational updates for management Maintain a professional and organized work environment<br>What are we looking for:Bachelor’s degree in Business Administration, Office Management, Communications, or a related field. Minimum 5–7 years in an executive assistant or executive secretary role supporting C-level leadership. Prior experience in a fast-paced environment such as exhibitions, events, consulting, corporate services, or government coordination is preferred. Excellent written and verbal communication in English (Arabic is a strong advantage). Strong proficiency in Microsoft Office (Word, Excel, Power Point, Outlook); familiarity with Share Point, Google Drive, or task management tools (Trello, Asana) is a plus.

<p>Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family. This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high-trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal. The successful candidate will play a critical role in managing day-to-day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office. Key Responsibilities: • Manage the Principal's daily calendar, appointments, and executive schedule. • Coordinate meetings, correspondence, and confidential communications. • Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries. • Act as the first point of contact for internal and external stakeholders. • Prioritize incoming requests and ensure timely follow-up on key actions. • Maintain confidential records, documents, and sensitive information with the highest level of discretion. • Prepare reports, presentations, meeting agendas, and executive documentation. • Coordinate with household staff, external service providers, and business associates when required. • Monitor ongoing priorities and ensure commitments are completed on schedule. • Handle ad hoc personal and business-related administrative tasks for the Principal. • Maintain a highly organized executive office while supporting daily operational activities.</p><p>• Bachelor's degree or equivalent professional experience. • Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals. • Experience Previous experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable. • Professional fluency in both Arabic and English is highly preferred • Currently based in Qatar with valid residency or transferable visa. • Exceptional organizational and time-management skills. • Strong interpersonal and communication abilities. • Advanced proficiency in Microsoft Office and digital productivity tools. • Absolute commitment to confidentiality, discretion, and professionalism. • Well-presented, dependable, and capable of representing the Principal with the highest standards of etiquette.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Corporate Travel Operations Assistant Manager is responsible for overseeing the daily operations of the corporate travel department. The role involves managing travel arrangements for corporate clients, ensuring exceptional customer service, coordinating with suppliers, and leading a team of corporate travel coordinators. The role also continually seeks improvement in sales performance, while driving the delivery of long-term results whilst balancing short term priorities to ensure strategic and operational KPIs are achieved and exceeded.</p><br> <br><br><u><b>Job Responsibilities 1</b></u> <br><p>Oversee day-to-day corporate travel operations, including booking flights, accommodations, and other travel-related services.</p><br> <p>Ensure that all travel arrangements meet company standards and client requirements.</p><br> <p>Implement and optimize operational processes to enhance efficiency and accuracy.</p><br> <p>Assist in managing and supervising the corporate travel operations team.</p><br> <p>Provide training, guidance, and support to corporate travel coordinators.</p><br> <p>Ensure high standards of customer service and satisfaction for corporate clients.</p><br> <p>Address and resolve client inquiries and complaints promptly.</p><br> <p>Develop strategies to improve client experience and loyalty.</p><br> <p>Maintain strong relationships with airlines, hotels, and other travel service providers.</p><br> <br><br><u><b>Job Responsibilities 2</b></u> <br><p>Negotiate rates and contracts with suppliers to secure the best deals for clients.</p><br> <p>Monitor supplier performance and address any issues that arise.</p><br> <p>Support the corporate travel team in achieving targets and increasing revenue.</p><br> <p>Identify opportunities to upsell and cross-sell travel products and services.</p><br> <p>Analyze sales data and prepare reports for management review.</p><br> <p>Participates with the implementation of new travel technologies and software.</p><br> <p>Collaborate with the marketing/admin team to promote travel packages and services.</p><br> <p>Participate in the development of marketing strategies and campaigns.</p><br> <p>Attending travel industry events and trade shows to represent the company.&nbsp;</p><br> <p>Keep up to date with developments in the travel industry.</p><br> <p>Maintains professional image as per organization image quality standards.</p><br> <p>Ensure the planning of team activities is clear and that resources are sufficiently trained for business needs as well as liaising with other departments as and when necessary.</p><br> <br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p>Strong knowledge of travel industry trends, regulations, and best practices.</p><br> <p>Proficiency in travel booking systems and software (e.g., GDS, Amadeus, Galileo, Sabre, etc)</p><br> <p>High standards of sales and customer service.</p><br> <p>Sound judgement with attention to detail skills.</p><br> <p>Ability to lead and motivate a team, customer-focused with a strong commitment to service excellence.</p><br> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br> <br><br><u><b>Job Experience</b></u> <br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus.</p><br> <br><br><u><b>Competencies</b></u> <br>Travel Packages L3<br>Regulatory Compliance L3<br>Sales Strategies L3<br>Customer Service L3<br>Product and Service Knowledge L3<br>Agility<br>AI Fluency<br>Leadership<br>Quality<br>Resilience<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree in Travel or any related field<br><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span><strong>JOB SUMMARY&nbsp;</strong></span></span></p><br><br><br><br><p><span><span>The Assistant – Medical Education Office provides general administrative support to the Chair of Medical Education and Directors of Medical Education Office and department staff, as appropriate. The incumbent implements administrative systems, policies and procedures outlined by the department of medical education and provides clerical support on daily activities of the department. He/s he assists the Chair of the Department and Directors in the department in scheduling appointments and screens calls; Assists in communicating and sharing information with the internal and external stakeholders in the department and responds to enquiries related to the functions and activities of medical education department.&nbsp;&nbsp;</span></span></p><br><br><br><br><br> Sidra Medicine a healthy population is essential to a strong, prosperous society, and throughout 2020, Sidra continued to provide uninterrupted comprehensive specialist healthcare services for children and young people; and exceptional maternity, gynecology, and reproductive medical services for women, previously unavailable in Qatar and the region.” – H.H Sheikha Moza bint Nasser, Chairperson of Qatar Foundation&nbsp; <br> Sidra Medicine represents the vision of Her Highness Sheikha Moza bint Nasser who serves as its Chairperson. This high-tech facility is home to world-class patient care, scientific expertise, and educational resources. <br> </div>