Secretary Jobs in Qatar

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span><span>We are looking for a professional </span></span><b><span><span>Arabic Speaking Secretary</span></span></b><span><span> to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.</span></span></p><br><p><b><span><span>Key Responsibilities</span></span></b></p><br><ul><li><span><span>Handle daily administrative and secretarial tasks.</span></span></li><li><span><span>Prepare, draft, translate, and manage Arabic and English correspondence.</span></span></li><li><span><span>Answer phone calls, emails, and inquiries professionally.</span></span></li><li><span><span>Schedule meetings, appointments, and maintain calendars.</span></span></li><li><span><span>Maintain office files, records, reports, and confidential documents.</span></span></li><li><span><span>Coordinate with internal departments, clients, suppliers, and external parties.</span></span></li><li><span><span>Prepare letters, memos, minutes of meetings, and official documents.</span></span></li><li><span><span>Assist in document control, data entry, scanning, filing, and report preparation.</span></span></li><li><span><span>Support management with travel arrangements, meeting coordination, and follow-ups.</span></span></li><li><span><span>Ensure smooth office communication and daily workflow.</span></span><br></li></ul><br><span>Requirements</span><ul><li><span><span>Previous experience as Secretary / Admin Assistant / Office Coordinator.</span></span></li><li><span><span>Must be fluent in </span></span><b><span><span>Arabic and English</span></span></b><span><span>.</span></span></li><li><span><span>Strong communication and interpersonal skills.</span></span></li><li><span><span>Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.</span></span></li><li><span><span>Ability to prepare professional emails, letters, and reports.</span></span></li><li><span><span>Strong organizational and multitasking skills.</span></span></li><li><span><span>Must be locally available in Qatar.</span></span><br></li></ul><br> </div>

About QNB<br><br>Established in 1964 as the country’s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.<br><br>QNB Group’s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.<br><br>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard & Poor’s (A), Moody’s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.<br><br>Based on the Group’s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.<br><br>QNB Group has an active community support program and sponsors various social, educational and sporting events.<br><br>Role Summary<br><br>The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.<br><br>The successful candidate will be highly efficient & well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.<br><br>Role Decription<br><br>Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication. Arrange regular travel itineraries – flights, hotels, cars etc., and prepare materials and itineraries for those trips. Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence. Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.<br><br>Qualifications<br><br>Bachelor Degree5+ years of experience out of which a minimum of 2 years at a similar executive level Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry. Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.<br><br>Note: you will be required to attach the following:<br><br>Resume/CVCopy of Passport or QID Copy of Education Certificate

We are seeking Secretaries with strong administrative background and hands-on experience in Oracle systems. The ideal candidates will support senior management and project teams in a fast-paced multinational environment in Qatar.<br><br>Key Responsibilities:Provide full secretarial and administrative support to management and project teams Handle scheduling, meetings, calendars, and internal coordination Prepare reports, correspondence, and official documentation Maintain accurate filing systems (digital and physical) Use Oracle systems for data entry, documentation, and administrative processing Coordinate communication between departments and external stakeholders Manage travel arrangements, appointments, and office logistics Ensure confidentiality of company and project information Support HR/admin functions including document control and record keepin<br>g<br>Requirements:Arabic and English Proficiency Minimum 3 years in secretarial / administrative roles Strong experience working with Oracle system (mandatory) Previous experience in large-scale projects in Qatar or multinational companies Must hold valid Qatar Residence Permit (RP) Professional appearance and strong communication skills Immediate availability requir<br>ed

We are seeking Secretaries with strong administrative background and hands-on experience in Oracle systems. The ideal candidates will support senior management and project teams in a fast-paced multinational environment in Qatar.<br><br>Key Responsibilities:Provide full secretarial and administrative support to management and project teams Handle scheduling, meetings, calendars, and internal coordination Prepare reports, correspondence, and official documentation Maintain accurate filing systems (digital and physical) Use Oracle systems for data entry, documentation, and administrative processing Coordinate communication between departments and external stakeholders Manage travel arrangements, appointments, and office logistics Ensure confidentiality of company and project information Support HR/admin functions including document control and record keepin<br>g<br>Requirements:Arabic and English Proficiency Minimum 3 years in secretarial / administrative roles Strong experience working with Oracle system (mandatory) Previous experience in large-scale projects in Qatar or multinational companies Must hold valid Qatar Residence Permit (RP) Professional appearance and strong communication skills Immediate availability requir<br>ed

We are looking for a professional Arabic Speaking Secretary to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.<br><br>Key Responsibilities<br> Handle daily administrative and secretarial tasks.<br> Prepare, draft, translate, and manage Arabic and English correspondence.<br> Answer phone calls, emails, and inquiries professionally.<br> Schedule meetings, appointments, and maintain calendars.<br> Maintain office files, records, reports, and confidential documents.<br> Coordinate with internal departments, clients, suppliers, and external parties.<br> Prepare letters, memos, minutes of meetings, and official documents.<br> Assist in document control, data entry, scanning, filing, and report preparation.<br> Support management with travel arrangements, meeting coordination, and follow-ups.<br> Ensure smooth office communication and daily workflow.<br><br><br><br>Requirements<br><br> Previous experience as Secretary / Admin Assistant / Office Coordinator.<br> Must be fluent in Arabic and English.<br> Strong communication and interpersonal skills.<br> Good knowledge of MS Office: Word, Excel, Outlook, and Power Point.<br> Ability to prepare professional emails, letters, and reports.<br> Strong organizational and multitasking skills.<br> Must be locally available in Qatar.<br><br>Skills: • Previous experience as Secretary / Admin Assistant / Office Coordinator. <br>• Must be fluent in Arabic and English. <br>• Strong communication and interpersonal skills. <br>• Good knowledge of MS Office: Word, Excel, Outlook, and Power Point. <br>• Ability to prepare professional emails, letters, and reports. <br>• Strong organizational and multitasking skills. <br>• Must be locally available in Qatar.

The ideal candidate will have Responsibilities such as (not limited to):<br>Acts as Secretary to the Management and takes dictation and instructions from the Management;Receives all papers documents from the departments for the notation, signature, information for appropriate action by the Management;Routes necessary documents assigned to the concerned department member for its appropriate action;Arranges appointments and meetings to be attended by the Management, inside and outside the office premises;Receives all incoming calls, visitors and guests of the Management;Performs office and general administrative services and works for the Management;Arranges, files and documents;Answers telephone calls and responds to customers’ / clients’ enquiries and transfers calls;Welcomes walk in costumers / clients and responds to their enquiries;Open initial files for new customers along with the necessary procedures;Handles and records meeting rooms time schedules;Handles all members calendars and meetings;Handles address records, telephone switch boards and extensions;Organise meeting rooms and manages catering services;Tracks and monitors office supplies and stationaries;Maintain reception security by following safety procedures and controlling visitors’ access via the reception desk (monitor logbook, issue visitor badges) Hosts clients and guest in waiting areas;Maintain safe, clean and tidy reception area with procedures by having the necessary stationery and material (e.g. pens, forms and brochures);Arrange travel and accommodations for trips;Perform other clerical receptionist duties such as filing and photocopying;Contributes to team effort by accomplishing related results as may be deemed necessary;Performs other related duties as may be deemed necessary.<br>Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Applicant should be fluent in Arabic & English, both reading and writing.<br>Industry Law Practice Legal Services Law Enforcement<br>Employment Type Full-time

The ideal candidate will have Responsibilities such as (not limited to):<br>Acts as Secretary to the Management and takes dictation and instructions from the Management;Receives all papers documents from the departments for the notation, signature, information for appropriate action by the Management;Routes necessary documents assigned to the concerned department member for its appropriate action;Arranges appointments and meetings to be attended by the Management, inside and outside the office premises;Receives all incoming calls, visitors and guests of the Management;Performs office and general administrative services and works for the Management;Arranges, files and documents;Answers telephone calls and responds to customers’ / clients’ enquiries and transfers calls;Welcomes walk in costumers / clients and responds to their enquiries;Open initial files for new customers along with the necessary procedures;Handles and records meeting rooms time schedules;Handles all members calendars and meetings;Handles address records, telephone switch boards and extensions;Organise meeting rooms and manages catering services;Tracks and monitors office supplies and stationaries;Maintain reception security by following safety procedures and controlling visitors’ access via the reception desk (monitor logbook, issue visitor badges) Hosts clients and guest in waiting areas;Maintain safe, clean and tidy reception area with procedures by having the necessary stationery and material (e.g. pens, forms and brochures);Arrange travel and accommodations for trips;Perform other clerical receptionist duties such as filing and photocopying;Contributes to team effort by accomplishing related results as may be deemed necessary;Performs other related duties as may be deemed necessary.<br>Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Applicant should be fluent in Arabic & English, both reading and writing.<br>Industry Law Practice Legal Services Law Enforcement<br>Employment Type Full-time

The ideal candidate will have Responsibilities such as (not limited to):<br>Acts as Secretary to the Management and takes dictation and instructions from the Management;Receives all papers documents from the departments for the notation, signature, information for appropriate action by the Management;Routes necessary documents assigned to the concerned department member for its appropriate action;Arranges appointments and meetings to be attended by the Management, inside and outside the office premises;Receives all incoming calls, visitors and guests of the Management;Performs office and general administrative services and works for the Management;Arranges, files and documents;Answers telephone calls and responds to customers’ / clients’ enquiries and transfers calls;Welcomes walk in costumers / clients and responds to their enquiries;Open initial files for new customers along with the necessary procedures;Handles and records meeting rooms time schedules;Handles all members calendars and meetings;Handles address records, telephone switch boards and extensions;Organise meeting rooms and manages catering services;Tracks and monitors office supplies and stationaries;Maintain reception security by following safety procedures and controlling visitors’ access via the reception desk (monitor logbook, issue visitor badges) Hosts clients and guest in waiting areas;Maintain safe, clean and tidy reception area with procedures by having the necessary stationery and material (e.g. pens, forms and brochures);Arrange travel and accommodations for trips;Perform other clerical receptionist duties such as filing and photocopying;Contributes to team effort by accomplishing related results as may be deemed necessary;Performs other related duties as may be deemed necessary.<br>Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Applicant should be fluent in Arabic & English, both reading and writing.<br>Industry Law Practice Legal Services Law Enforcement<br>Employment Type Full-time

Executive Secretary to the Chairman Reports ToChairman Job Purpose The Executive Secretary to the Chairman provides high-level executive and administrative support to ensure the efficient operation of the Chairman's Office. The role manages the Chairman's schedule, correspondence, meetings, and travel while coordinating with internal departments and external stakeholders. The position supports strategic initiatives, business development activities, financial reporting, and corporate governance across the Group's Construction, Agriculture, and Infrastructure businesses. The Executive Secretary serves as a trusted liaison, ensuring timely communication, follow-up on executive decisions, and the preparation of high-quality reports, presentations, and confidential documents in both Arabic and English. Key Responsibilities Manage the Chairman's calendar, appointments, meetings, travel, and daily priorities. Prepare and coordinate executive correspondence, reports, presentations, meeting agendas, minutes, and action plans in Arabic and English. Act as the primary liaison between the Chairman, senior management, business units, clients, government authorities, consultants, and strategic partners. Coordinate business development initiatives, strategic projects, and executive follow-up to ensure timely implementation of decisions. Review and compile financial, operational, and project reports for executive review and support informed decision-making. Maintain confidential records, contracts, and corporate documents while ensuring compliance with company policies and governance standards. Organize Board and Executive Committee meetings, corporate events, and executive visits. Conduct research, prepare business briefs, monitor key performance indicators, and support special projects assigned by the Chairman. Ensure effective office administration, document control, and continuous improvement of executive office processes. Perform any other duties assigned by the Chairman. Qualifications Bachelor's degree in Business Administration, Finance, Management, or a related field. Minimum 5–8 years of experience supporting a Chairman, CEO, or senior executive, preferably in the Construction, Agriculture, Infrastructure, or related industries. Fluent in Arabic and English (spoken and written). Strong background in executive administration, financial coordination, and business development support. Excellent organizational, communication, analytical, and interpersonal skills. High level of professionalism, confidentiality, and proficiency in Microsoft Office applications.<br><br>Email: mehdi.nebti@albaidagroup.com

General Secretary required for Doha English Speaking School - Start date August 24th 2026<br><br>Doha English Speaking School is Doha's leading not-for-profit school, renowned for its outstanding reputation in teaching and learning. In March 2023, DESS was rated Outstanding by PENTA International. The school is a proud member of prestigious organisations such as IAPS and BSME.<br><br>As a dynamic preparatory school with a clear vision, we place learning at the heart of our mission. Our students represent 45 nationalities (with 62% being British), creating a vibrant culture of success and enjoyment. Led by a dedicated and talented team of educators, we work collaboratively to uphold the highest academic standards while fostering a joyful and supportive working environment.<br><br>We are seeking a highly organised, professional and welcoming General Secretary to join our busy and friendly admin team. This is an exciting opportunity for an individual who enjoys working in a fast-paced environment and takes pride in providing excellent administrative and customer service support.<br><br>As the first point of contact for many of our families, visitors and staff, the successful candidate will play a vital role in ensuring the smooth day-to-day operation of the School office.<br><br>Previous experience in an administrative or secretarial role, ideally within an educational setting. Excellent organisational and time-management skills, with the ability to prioritise competing demands. Outstanding written and verbal communication skills. A friendly, approachable and professional manner. Strong IT skills, including proficiency in Google Workspace applications (Google Docs, Sheets, Forms, Calendar and Drive). High levels of accuracy and attention to detail. The ability to work independently as well as collaboratively as part of a team. A commitment to maintaining confidentiality and professionalism at all times. Arabic is desirable but not essential.<br><br>Candidates will be required to have their educational certificates attested by a notary public and stamped by the Qatari Embassy in the country where they were issued, and the Ministry of Foreign Affairs in Qatar.<br><br>Interviews will be held in June 2026.<br><br>We invite you to visit our school website at https:ww.dess.org to find out more about us. We look forward to receiving your application.<br><br>We reserve the right to close a position once we have received sufficient applications to form a shortlist. Early application is therefore encouraged.<br><br>Doha English Speaking School is committed to safeguarding and promoting the welfare of children. The successful candidate must be willing to undergo enhanced safeguarding checks and provide an ICPC (International Child Protection Certificate) or a local national equivalent, as well as a police clearance for any country of residence over the last ten years. We also require a copy of your birth certificate, and marriage certificate or deed poll documents for any name changes.<br><br>Candidates may be asked to complete video questions. Please check your emails regularly.<br><br>Link To The Job Description<br><br>The closing date for applications is the 29th of June 2026.

We are currently seeking a highly organized and proactive Executive Secretary to join our team as part of our continued organizational growth and operational development. The role is responsible for providing comprehensive administrative and executive support to senior management, ensuring smooth daily operations, effective coordination, and efficient communication across departments.<br><br>Job Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence handling Prepare reports, presentations, meeting agendas, and minutes while maintaining accurate records and documentation Coordinate internal and external communications, liaising with clients, stakeholders, and department representatives professionally and confidentially Manage executive schedules, prioritize appointments, and ensure timely follow-up on action items and key deliverables Assist in organizing corporate events, meetings, conferences, and business travel arrangements Handle confidential information with discretion and maintain a high level of professionalism at all times Support office operations and administrative processes to ensure efficiency and compliance with company policies<br>Qualifications:Bachelor's degree in Business Administration, Management, Human Resources, or a related fiel Atleast 3-5 years of experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior managemen Excellent organizational, time-management, and multitasking skill Strong proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and virtual collaboration tool Exceptional written and verbal communication skills in English and Arabi Ability to handle sensitive information with confidentiality and professionalis Strong attention to detail, problem-solving abilities, and the capability to work independently in a fast-paced environmen<br>If you have relevant experience and are interested in exploring this opportunity Please complete and submit the Application Form Submit your latest CV through Easy App

General Secretary required for Doha English Speaking School - Start date August 24th 2026<br><br>Doha English Speaking School is Doha's leading not-for-profit school, renowned for its outstanding reputation in teaching and learning. In March 2023, DESS was rated Outstanding by PENTA International. The school is a proud member of prestigious organisations such as IAPS and BSME.<br><br>As a dynamic preparatory school with a clear vision, we place learning at the heart of our mission. Our students represent 45 nationalities (with 62% being British), creating a vibrant culture of success and enjoyment. Led by a dedicated and talented team of educators, we work collaboratively to uphold the highest academic standards while fostering a joyful and supportive working environment.<br><br>We are seeking a highly organised, professional and welcoming General Secretary to join our busy and friendly admin team. This is an exciting opportunity for an individual who enjoys working in a fast-paced environment and takes pride in providing excellent administrative and customer service support.<br><br>As the first point of contact for many of our families, visitors and staff, the successful candidate will play a vital role in ensuring the smooth day-to-day operation of the School office.<br><br>Previous experience in an administrative or secretarial role, ideally within an educational setting. Excellent organisational and time-management skills, with the ability to prioritise competing demands. Outstanding written and verbal communication skills. A friendly, approachable and professional manner. Strong IT skills, including proficiency in Google Workspace applications (Google Docs, Sheets, Forms, Calendar and Drive). High levels of accuracy and attention to detail. The ability to work independently as well as collaboratively as part of a team. A commitment to maintaining confidentiality and professionalism at all times. Arabic is desirable but not essential.<br><br>Candidates will be required to have their educational certificates attested by a notary public and stamped by the Qatari Embassy in the country where they were issued, and the Ministry of Foreign Affairs in Qatar.<br><br>Interviews will be held in June 2026.<br><br>We invite you to visit our school website at https:ww.dess.org to find out more about us. We look forward to receiving your application.<br><br>We reserve the right to close a position once we have received sufficient applications to form a shortlist. Early application is therefore encouraged.<br><br>Doha English Speaking School is committed to safeguarding and promoting the welfare of children. The successful candidate must be willing to undergo enhanced safeguarding checks and provide an ICPC (International Child Protection Certificate) or a local national equivalent, as well as a police clearance for any country of residence over the last ten years. We also require a copy of your birth certificate, and marriage certificate or deed poll documents for any name changes.<br><br>Candidates may be asked to complete video questions. Please check your emails regularly.<br><br>Link To The Job Description<br><br>The closing date for applications is the 29th of June 2026.

We are currently seeking a highly organized and proactive Executive Secretary to join our team as part of our continued organizational growth and operational development. The role is responsible for providing comprehensive administrative and executive support to senior management, ensuring smooth daily operations, effective coordination, and efficient communication across departments.<br><br>Job Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence handling Prepare reports, presentations, meeting agendas, and minutes while maintaining accurate records and documentation Coordinate internal and external communications, liaising with clients, stakeholders, and department representatives professionally and confidentially Manage executive schedules, prioritize appointments, and ensure timely follow-up on action items and key deliverables Assist in organizing corporate events, meetings, conferences, and business travel arrangements Handle confidential information with discretion and maintain a high level of professionalism at all times Support office operations and administrative processes to ensure efficiency and compliance with company policies<br>Qualifications:Bachelor's degree in Business Administration, Management, Human Resources, or a related fiel Atleast 3-5 years of experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior managemen Excellent organizational, time-management, and multitasking skill Strong proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and virtual collaboration tool Exceptional written and verbal communication skills in English and Arabi Ability to handle sensitive information with confidentiality and professionalis Strong attention to detail, problem-solving abilities, and the capability to work independently in a fast-paced environmen<br>If you have relevant experience and are interested in exploring this opportunity Please complete and submit the Application Form Submit your latest CV through Easy App

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Administrative Assistant is responsible in providing essential support to the organization by handling various administrative tasks, thereby contributing to the overall efficiency and smooth operation of the office. This includes but is not limited to excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings.</p><br> <br><br><u><b>Job Responsibilities 1</b></u> <br><p>Provide administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.</p><br> <p>Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.</p><br> <p>Prepare a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. </p><br> <p>Upload all documents in the respective and proper folder and manage the overall organization of the folder(s).</p><br> <p>Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.</p><br> <p>Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.</p><br> <p>Proper record, monitor and maintenance of all documents for effective filing and business continuity at all times. </p><br> <br><br><u><b>Job Responsibilities 2</b></u> <br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p>Knowledge of office administration, handling/preparing of all correspondence</p><br> <p>Strong Communication Skills both oral and written English</p><br> <p>High Proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)</p><br> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u> <br><p>Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u> <br>Leadership<br>Resilience<br>Quality<br>Agility<br>Administrative Document Design L1<br>Document &amp; Record Control L1<br>Calendar Maintenance L1<br>Clerical Documentation Tools L1<br>Travel Arrangements L1<br>AI Fluency<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree in Business Administration or any related field<br><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Overview The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills. Responsibilities + Exhibit behavior consistent with company code of conduct. + Proactively manage appointment scheduling and coordination using Microsoft Outlook. + Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management. + Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment. + Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail. + Assemble and analyze information, prepare reports, and agendas. + Maintain files, keep records, compile reports and process documents in a timely manner. + Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda’s and etc. + Develop and edit PowerPoint slides, and similar presentation materials. + Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. + Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities. + Proactively offer suggestions for process improvements. + Shall work special projects as assigned + Performs other duties as assigned Qualifications + Minimum Qualifications + Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. + Associate Degree or Business School Certification desired; high school diploma required. + Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) + Experience: + Four to five years' of related experience. + Skills: + Must possess good organizational skills + Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word + Ability to work with very diverse workforce + Experience in data collection and analysis. + Working Environment: + Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures – up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</p> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Overview</p><p><br></p><p>We are seeking a <b>highly organized and detail-oriented Admin Assistant</b> to join our team in Qatar. The ideal candidate will be confident in handling administrative tasks, highly proficient in <b>Microsoft Excel</b>, and able to work efficiently in a fast-paced office environment.</p><p> ? <b>Candidates with prior hospital or healthcare facility experience will be given preference.</b></p><p><b><span></span></b></p><p>Key Responsibilities</p><ul><li>Prepare, update, and maintain accurate reports using <b>Microsoft Excel</b> (including formulas, pivot tables, and data analysis)</li><li>Manage office documentation, filing systems, and record-keeping (both digital and physical)</li><li>Handle emails, correspondence, and internal/external communication professionally</li><li>Schedule meetings, appointments, and manage calendars for management</li><li>Perform accurate data entry and maintain updated records</li><li>Coordinate with different departments to ensure smooth workflow</li><li>Provide general administrative and clerical support to management</li><li>Maintain confidentiality and ensure proper handling of sensitive information</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements</p><ul><li>Previous experience in an <b>Admin Assistant / Office Administration role</b> preferred</li><li>Strong proficiency in <b>Microsoft Excel (formulas, pivot tables, reporting tools)</b></li><li>Excellent communication skills in English (written and verbal)</li><li>Strong organizational, multitasking, and time-management skills</li><li>Ability to work under pressure and meet deadlines</li><li><b>Hospital / healthcare facility experience is highly preferred</b></li><li>Professional attitude and team-oriented mindset</li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.</p> <p>This position is based on City Centre Rotana Doha<br><br>As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:<br><br>• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate <br>• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested<br>• Prepare, assemble and distribute various reports and documents <br>• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle<br>• Keep calendar constantly updated to facilitate appointment and meeting schedules<br>• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate<br>• Arrange for various meetings and take minutes <br>• Function as an administrative link to ensure that all parties receive the relevant information respectively<br>• Organize business travel arrangements and other duties as assigned</p> </div>

Why Join Us? At Rosewood Doha, we create an environment where passion meets purpose – and where careers have meaning. Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy. You’ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling. Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.<br>About Rosewood Doha:Rosewood Doha is a landmark destination inspired by Qatar’s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar’s first members-only social wellness club, complemented by Rosewood’s signature Manor Club for Club Room and Suite guests. Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels & Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.<br>Our Associate Experience:We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:A competitive salary and benefits package High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl A birthday day off (because your milestones matter!) Personalized development plans and continuous learning opportunities to support your career journey These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with us.<br>Your Role:Daily Responsibilities Answer telephone calls to the department and either filter accordingly or take detailed messages. Check the sales & marketing in-trays on a regular basis and distribute accordingly. Monitor the sales email inboxes on a regular basis and distribute efficiently. Produce cover letters for brochure responses and dispatch. Type and dispatch general office correspondence and contracts. Ensure all correspondence is stamped and mailed. File conference contracts, actual and lost bookings. Manage Sales Managers diaries and be aware of sales team’s movements.<br>Weekly Responsibilities Collate sales kits/collateral and ensure there is a ready supply. Ensure all departments have stocks of brochures and manage the brochure inventory. Update Sales Managers’ weekly activity reports. Check stationery stock and re-order where necessary. Ensure general office tidiness. Produce the weekly Sales & Marketing meeting agenda and minutes.<br>Monthly Responsibilities Update monthly data of corporate/leisure room nights (hotel productivity). Manage purchase order log. P&L Critique. Produce monthly report focusing on the sales team’s highlights and financial successes.<br>Other Assist with and conduct site visits as required. Assist with marketing promotions e.g. mailings. Assist with the preparation of sales trips, functions, and the organization of familiarization trips. Perform any other reasonable task as requested. Assist and attend relevant familiarization trips/entertainment.<br>Self-Management Plan, organize and use a systematic approach to get things done. Manage time and resources effectively. Prioritize actions and manage tasks through to completion. Actively seek opportunities to develop and learn from experience. Set high personal performance standards.<br>Communication Communicate openly and clearly, both written and verbally. Pitch information at the appropriate level. Listen to the needs of others before contributing. Develop positive working relationships at all levels. Motivate and inspire others to perform.<br>Problem Solving & Decision Making Collect and analyze relevant information about a problem. Seek innovative solutions. Make conscious decision to go for action. Accept personal responsibility to make things happen. Constantly review in order to improve.<br>Pro-Active Behavior Self-reliant, working with minimal control and direction. Act on your own initiative when appropriate. Take calculated risks to achieve results. Think ahead, developing contingency plans where necessary. Have driven and determination to succeed. Contribute and be effective when team working with peers.

Why Join Us? At Rosewood Doha, we create an environment where passion meets purpose – and where careers have meaning. Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy. You’ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling. Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.<br>About Rosewood Doha:Rosewood Doha is a landmark destination inspired by Qatar’s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar’s first members-only social wellness club, complemented by Rosewood’s signature Manor Club for Club Room and Suite guests. Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels & Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.<br>Our Associate Experience:We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:A competitive salary and benefits package High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl A birthday day off (because your milestones matter!) Personalized development plans and continuous learning opportunities to support your career journey These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with us.<br>Your Role:Daily Responsibilities Answer telephone calls to the department and either filter accordingly or take detailed messages. Check the sales & marketing in-trays on a regular basis and distribute accordingly. Monitor the sales email inboxes on a regular basis and distribute efficiently. Produce cover letters for brochure responses and dispatch. Type and dispatch general office correspondence and contracts. Ensure all correspondence is stamped and mailed. File conference contracts, actual and lost bookings. Manage Sales Managers diaries and be aware of sales team’s movements.<br>Weekly Responsibilities Collate sales kits/collateral and ensure there is a ready supply. Ensure all departments have stocks of brochures and manage the brochure inventory. Update Sales Managers’ weekly activity reports. Check stationery stock and re-order where necessary. Ensure general office tidiness. Produce the weekly Sales & Marketing meeting agenda and minutes.<br>Monthly Responsibilities Update monthly data of corporate/leisure room nights (hotel productivity). Manage purchase order log. P&L Critique. Produce monthly report focusing on the sales team’s highlights and financial successes.<br>Other Assist with and conduct site visits as required. Assist with marketing promotions e.g. mailings. Assist with the preparation of sales trips, functions, and the organization of familiarization trips. Perform any other reasonable task as requested. Assist and attend relevant familiarization trips/entertainment.<br>Self-Management Plan, organize and use a systematic approach to get things done. Manage time and resources effectively. Prioritize actions and manage tasks through to completion. Actively seek opportunities to develop and learn from experience. Set high personal performance standards.<br>Communication Communicate openly and clearly, both written and verbally. Pitch information at the appropriate level. Listen to the needs of others before contributing. Develop positive working relationships at all levels. Motivate and inspire others to perform.<br>Problem Solving & Decision Making Collect and analyze relevant information about a problem. Seek innovative solutions. Make conscious decision to go for action. Accept personal responsibility to make things happen. Constantly review in order to improve.<br>Pro-Active Behavior Self-reliant, working with minimal control and direction. Act on your own initiative when appropriate. Take calculated risks to achieve results. Think ahead, developing contingency plans where necessary. Have driven and determination to succeed. Contribute and be effective when team working with peers.

Role Description This is a full-time, on-site role for an Administrative Assistant / Executive Secretary Filipino National based in Doha, Qatar. The successful candidate will provide essential administrative and operational support to management while assisting with procurement and supplier coordination activities. Responsibilities include managing schedules and appointments, document control, correspondence, preparing purchase orders, communicating with vendors, following up on quotations, coordinating shipments and deliveries, maintaining procurement records, and supporting day-to-day office operations. The role requires strong organizational skills, attention to detail, and the ability to maintain effective communication with suppliers, clients, and internal teams.<br>Qualifications Strong experience in Administrative Assistance and Executive Administrative Support. Experience preparing and processing Purchase Orders (POs). Experience communicating and coordinating with vendors and suppliers. Ability to follow up on shipments, deliveries, and procurement activities. Strong Excel skills, including calculations, reporting, and data analysis. Proficiency in Microsoft Office applications. Strong document control, filing, and record-keeping skills. Excellent communication, negotiation. Exceptional organizational abilities, attention to detail, and multitasking skills. Ability to maintain confidentiality and professionalism. Finance, Accounting, Business Administration, or related educational background preferred. Previous experience in fit-out, interior design, construction, or contracting companies is highly preferred. Strong problem-solving, follow-up, and time management skills.