Recruitment Officer Jobs in Qatar

We are seeking a proactive and results-driven Recruitment Officer to join our team. The ideal candidate will have proven experience in recruiting for Facilities Management (FM) and Engineering roles, with a strong ability to source, attract, and hire top talent across technical and operational functions.<br><br>Key Responsibilities<br><br> Manage the full recruitment lifecycle from sourcing to onboarding. Partner with hiring managers to understand workforce requirements and recruitment priorities. Source candidates through job portals, social media, professional networks, and referrals. Screen resumes, conduct interviews, and coordinate assessment processes. Build and maintain a strong talent pipeline for FM and Engineering positions. Prepare job descriptions and post vacancies across relevant platforms. Coordinate offer management, reference checks, and onboarding activities. Track recruitment metrics and provide regular hiring reports. Ensure compliance with company policies and recruitment best practices.<br><br>Requirements<br><br> Bachelor's degree in Human Resources, Business Administration, or a related field. Minimum 3–5 years of Talent Acquisition or Recruitment experience. Demonstrated experience recruiting for Facilities Management (FM) and Engineering roles. Strong knowledge of sourcing techniques and recruitment platforms. Excellent communication, interviewing, and stakeholder management skills. Ability to manage multiple vacancies and meet recruitment deadlines. Experience working with ATS and HR systems is preferred.<br><br>Preferred Experience<br><br> Recruitment of engineers, technicians, maintenance staff, facility managers, MEP professionals, and other technical personnel. Experience within FM companies, engineering consultancies, construction, or property management sectors. Knowledge of local labor laws and recruitment regulations.

Collaborate with department heads to identify training needs and design customized learning solutions. Creation of training materials, presentations, and e-learning modules. Coordinate and schedule training sessions, workshops, and seminars. Monitor training effectiveness and provide recommendations for improvement. Conduct training sessions, ensuring they are interactive, engaging, and tailored to the audience's needs. Support employees with continuous development plans and career progression. Maintain and update training records, ensuring compliance with industry standards. Keep abreast of industry trends, best practices, and new training techniques. Proven experience in Learning & Development, preferably within the hospitality industry. Strong understanding of adult learning principles and instructional design methods Excellent presentation, communication, and interpersonal skills. Experience of at least one year<br><br>Skills: Event Planning, Graphic design, International Marketing, Advertising, Product Development

Collaborate with department heads to identify training needs and design customized learning solutions. Creation of training materials, presentations, and e-learning modules. Coordinate and schedule training sessions, workshops, and seminars. Monitor training effectiveness and provide recommendations for improvement. Conduct training sessions, ensuring they are interactive, engaging, and tailored to the audience's needs. Support employees with continuous development plans and career progression. Maintain and update training records, ensuring compliance with industry standards. Keep abreast of industry trends, best practices, and new training techniques. Proven experience in Learning & Development, preferably within the hospitality industry. Strong understanding of adult learning principles and instructional design methods Excellent presentation, communication, and interpersonal skills. Experience of at least one year<br><br>Skills: Graphic design, Product Development, Training

We are seeking a highly driven and experienced Talent Acquisition Officer to join our team immediately. The ideal candidate must have a proven track record of recruiting exclusively for the hospitality industry and possess strong stakeholder management and communication skills.<br>Key Requirements Minimum 3-5 years of experience in Talent Acquisition/Recruitment. Mandatory experience recruiting for hospitality positions only (Hotels, Resorts, F&B, Hospitality Operations, Catering, Leisure, and related sectors). Previous experience working with a recruitment consultancy/search firm is highly preferred. Strong understanding of hospitality talent markets and recruitment strategies. Excellent stakeholder management skills with the ability to engage and influence hiring managers at various levels. Strong interviewing, candidate assessment, and talent-mapping capabilities. Exceptional English communication skills, both written and verbal. Ability to manage multiple vacancies and deliver results within tight timelines. Must be immediately available or on a very short notice period.<br>Responsibilities Manage end-to-end recruitment for hospitality-related roles across all levels. Partner closely with hiring managers to understand workforce requirements and provide recruitment solutions. Source, screen, interview, and shortlist qualified hospitality professionals. Develop and maintain strong talent pipelines within the hospitality industry. Coordinate interviews, provide market insights, and manage the offer process. Ensure a positive candidate experience throughout the recruitment lifecycle. Track recruitment metrics and provide regular hiring updates to stakeholders.

???? Welcome to Your Next Adventure!<br><br>We are seeking a Talent Acquisition Associate who will oversee the end-to-end recruitment process, develop hiring strategies, and manage a high-performing team of recruiters. This role requires a strategic thinker with proven expertise in building and scaling talent acquisition functions in fast-paced environments. The ideal candidate will drive talent initiatives to support our hyper-growth journey while fostering a culture of excellence, diversity, and inclusion.<br><br>???? What You’ll Get Your Hands On<br><br>Develop and execute a scalable talent acquisition strategy to meet business growth objectives, focusing on both tech and core business roles. Manage, mentor, and develop a team of recruiters, ensuring high performance, engagement, and alignment with business goals. Enhance the company’s employer brand to attract top-tier talent through social media, job boards, events, and partnerships. Build and maintain strong talent pipelines to support immediate and future hiring needs. Provide data-driven insights, recruitment metrics, and reports to inform decision-making and continuously improve hiring practices. Champion diverse and inclusive hiring practices, ensuring alignment with company values and goals. Oversee relationships with external recruitment agencies and platforms to source high-quality talent.<br><br>????‍♂️ The Magic You Bring<br><br>Bachelor’s degree in Human Resources, Business Administration, or related field. Strong expertise in hiring for tech and non-tech roles in fast-paced, high-growth startups or similar industries. Experience in designing and implementing recruitment strategies, processes, and systems. Proficiency in ATS platforms and recruitment tools. Excellent communication, stakeholder management, and negotiation skills. Data-driven mindset with the ability to analyze recruitment metrics and report insights. Deep knowledge of local and international labor markets and compliance regulations in Qatar. Passion for building inclusive, diverse, and dynamic teams.<br><br>✨ Bonus Points If You Have<br><br>Experience in hiring for technology and core operational roles within startups or tech-driven organizations. Knowledge of employer branding strategies and recruitment marketing. Ability to thrive in a fast-paced, dynamic environment and handle multiple priorities effectively.<br><br>Inside Snoonu’s Universe<br><br>Snoonu is Qatar’s homegrown Super App, reinventing daily life with blazing-fast delivery, ride-hailing, and shopping - all in one place. Powered by tech, driven by a global team, and obsessed with making life easier.<br><br>The Dream We’re Chasing<br><br>To be the first Qatari Super App that propels the region and its community through innovation and technology. We envision a global expansion where what we do surpasses norms and limitations every time.<br><br>The Quest We’re On<br><br>To radically transform how people live by leveraging technology to connect them with endless possibilities.<br><br>Our Everyday Superpowers<br><br>???? Be Customer Obsessed: “Focus on the customer and all else will follow.”<br><br>???? Act with Integrity: “We are honest, ethical, and trustworthy in everything we do.”<br><br>???? Be Curious and Creative: “We constantly innovate and create solutions to bring a lasting positive impact.”<br><br>????Lead by Example and Take Ownership: “Be the change you want to see and take ownership.”<br><br>???? Work Smart and Deliver Results: “You can do more by doing less, better, and faster.”<br><br>????‍???? It's All About People: “Be a team player; together we are stronger.”<br><br>Perks & Worklife Magic At Snoonu<br><br>???? Global Vibes – Collaborate with a worldwide crew.<br><br>???? Brain Boosters – Learning budgets, access to courses, and tools for your growth.<br><br>???? Builder’s Playground – Own your tasks, own your path! We’re big on autonomy.<br><br>????️ Flexible Time Off – We take recharging seriously. Generous leave and wellness policies.<br><br>????️ Agile Everything – Scrum isn’t a buzzword here. It’s how we roll, from product to ops.<br><br>Beyond the Code: Giving Back Matters<br><br>We don’t just build app. We’re committed to doing business sustainably and giving back to the community that fuels us. From eco-conscious practices to CSR projects, we’re always finding ways to do better—and we invite you to be a part of that mission.<br><br>Diversity Isn’t Just a Buzzword<br><br>At Snoonu, fairness and inclusion are the foundation of everything we do. We’re proud to be an equal opportunity workplace that welcomes people from every walk of life. Be bold. Be you. Thrive here.<br><br>Let’s Build the Future Together<br><br>Apply now to join a team where your contributions spark a change and your voice is heard. Let’s make some magic together.<br><br>Stay in the loop—connect with us on Linked In!

???? Welcome to Your Next Adventure!<br><br>We are seeking a Talent Acquisition Associate who will oversee the end-to-end recruitment process, develop hiring strategies, and manage a high-performing team of recruiters. This role requires a strategic thinker with proven expertise in building and scaling talent acquisition functions in fast-paced environments. The ideal candidate will drive talent initiatives to support our hyper-growth journey while fostering a culture of excellence, diversity, and inclusion.<br><br>???? What You’ll Get Your Hands On<br><br>Develop and execute a scalable talent acquisition strategy to meet business growth objectives, focusing on both tech and core business roles. Manage, mentor, and develop a team of recruiters, ensuring high performance, engagement, and alignment with business goals. Enhance the company’s employer brand to attract top-tier talent through social media, job boards, events, and partnerships. Build and maintain strong talent pipelines to support immediate and future hiring needs. Provide data-driven insights, recruitment metrics, and reports to inform decision-making and continuously improve hiring practices. Champion diverse and inclusive hiring practices, ensuring alignment with company values and goals. Oversee relationships with external recruitment agencies and platforms to source high-quality talent.<br><br>????‍♂️ The Magic You Bring<br><br>Bachelor’s degree in Human Resources, Business Administration, or related field. Strong expertise in hiring for tech and non-tech roles in fast-paced, high-growth startups or similar industries. Experience in designing and implementing recruitment strategies, processes, and systems. Proficiency in ATS platforms and recruitment tools. Excellent communication, stakeholder management, and negotiation skills. Data-driven mindset with the ability to analyze recruitment metrics and report insights. Deep knowledge of local and international labor markets and compliance regulations in Qatar. Passion for building inclusive, diverse, and dynamic teams.<br><br>✨ Bonus Points If You Have<br><br>Experience in hiring for technology and core operational roles within startups or tech-driven organizations. Knowledge of employer branding strategies and recruitment marketing. Ability to thrive in a fast-paced, dynamic environment and handle multiple priorities effectively.<br><br>Inside Snoonu’s Universe<br><br>Snoonu is Qatar’s homegrown Super App, reinventing daily life with blazing-fast delivery, ride-hailing, and shopping - all in one place. Powered by tech, driven by a global team, and obsessed with making life easier.<br><br>The Dream We’re Chasing<br><br>To be the first Qatari Super App that propels the region and its community through innovation and technology. We envision a global expansion where what we do surpasses norms and limitations every time.<br><br>The Quest We’re On<br><br>To radically transform how people live by leveraging technology to connect them with endless possibilities.<br><br>Our Everyday Superpowers<br><br>???? Be Customer Obsessed: “Focus on the customer and all else will follow.”<br><br>???? Act with Integrity: “We are honest, ethical, and trustworthy in everything we do.”<br><br>???? Be Curious and Creative: “We constantly innovate and create solutions to bring a lasting positive impact.”<br><br>????Lead by Example and Take Ownership: “Be the change you want to see and take ownership.”<br><br>???? Work Smart and Deliver Results: “You can do more by doing less, better, and faster.”<br><br>????‍???? It's All About People: “Be a team player; together we are stronger.”<br><br>Perks & Worklife Magic At Snoonu<br><br>???? Global Vibes – Collaborate with a worldwide crew.<br><br>???? Brain Boosters – Learning budgets, access to courses, and tools for your growth.<br><br>???? Builder’s Playground – Own your tasks, own your path! We’re big on autonomy.<br><br>????️ Flexible Time Off – We take recharging seriously. Generous leave and wellness policies.<br><br>????️ Agile Everything – Scrum isn’t a buzzword here. It’s how we roll, from product to ops.<br><br>Beyond the Code: Giving Back Matters<br><br>We don’t just build app. We’re committed to doing business sustainably and giving back to the community that fuels us. From eco-conscious practices to CSR projects, we’re always finding ways to do better—and we invite you to be a part of that mission.<br><br>Diversity Isn’t Just a Buzzword<br><br>At Snoonu, fairness and inclusion are the foundation of everything we do. We’re proud to be an equal opportunity workplace that welcomes people from every walk of life. Be bold. Be you. Thrive here.<br><br>Let’s Build the Future Together<br><br>Apply now to join a team where your contributions spark a change and your voice is heard. Let’s make some magic together.<br><br>Stay in the loop—connect with us on Linked In!

We are looking for experienced Talent Acquisition Professional to join our team to manage the resourcing needs for upcoming project. This engagement is set to last 6 months (fixed term), therefore, if you are locally available in Qatar, open to fixed-term opportunity and meet the below job specs, this may be right for you.<br>This role will be responsible for managing full recruitment lifecycle; therefore, the ideal candidate will hold minimum undergraduate education, possess sound commercial awareness, have minimum of 5 years of professional-level HR experience in managing high volume as well as specialty resourcing.<br>Preference will be provided to applicants with in-hand experience in peripheral workforce resourcing or rapid scaling/resizing environment for eg; large-scale event; however, equivalent transferrable experience may be considered depending on seniority level within HR.<br>Language-wise, bilingual is preferred, however, not mandatory. Strong command of English is required.<br>Only shortlisted applicants will be contacted.<br>All the best and we look forward to speaking with you.

Department: Human Resources & Training Location: Qatar - Doha Compensation: QR0 / month<br><br>Description<br><br>This position is responsible for assisting in sourcing, attracting, and recruiting candidates for open positions in the hotel, as well as coordinating day-to-day talent acquisition and onboarding operations. The Recruitment Executive acts as a key operational contributor in promoting the hotel and brand as an employer of choice while supporting other HR functions.<br><br>Key Responsibilities<br><br>Recruitment & Sourcing:<br><br>Supports the execution of talent sourcing strategies to identify, attract, and hire suitable candidates for hotel roles. Regularly updates the recruitment tracker, headcount reports, and talent database. Posts vacant positions on the Kempinski Career Site Screens applications, conducts initial interviews, and coordinates reference checks for shortlisted candidates. Communicates regularly with Department Heads and Hiring Managers regarding ongoing hiring status and candidate updates Prepares employment contracts under the guidance of HR leadership. Maintains professional correspondence with candidates, recruitment agencies, and educational institutions in a timely manner. Proactively utilizes social media platforms and job portals (e.g., Linked In, Kempinski Career site) to source talent. Assists in organizing and participating in career fairs, localization programs, and career open days. Coordinates with external agencies for high-volume recruitment needs as directed by HR management.<br><br>Onboarding & Travel Coordination:<br><br>Coordinates to books travel arrangements and flight tickets for new joiners. Oversees onboarding logistics upon candidate arrival, including airport transfers and liaising with the Accommodation Manager for room assignments. Prepares and sends internal arrival announcements to relevant departments. Ensures new joiners are welcomed, complete necessary employment paperwork, and receive a seamless orientation experience. Communicates new hire start dates to Department Heads and the Training department. Administration:<br><br>Prepares and hands over complete new-hire files (signed contracts, passport copies, photos, references, medical reports, etc.) to the HR Payroll team. Prepares contract addendums and updated job descriptions for internal promotions. Supports HR leadership with additional departmental projects, employee engagement events, and operational tasks as required.<br><br><br><br>Skills, Knowledge and Expertise<br><br>Proven recruitment experience within a 5-Star Luxury Hotel environment. Strong organizational, administrative, and time-management skills. Excellent candidate assessment, screening, and interview skills. Strong interpersonal and communication capabilities to liaise effectively with candidates and department heads.

Job Purpose: <br>To manage supply and demand of human capital for meeting Lusail Circuit Sports Club (LCSC) operational and strategic objectives. The role isn’t limited to pairing job advert with few advertisement measures, but rather, integrated approaches of managing candidate experience, active sourcing and employer branding. Therefore, the jobholder must possess technical expertise and business acumen to deliver human capital needs across all functional areas, while also driving Qatarization initiatives to enhance local workforce representation at LCSC.<br>Primary Responsibilities<br>Manage end-to-end recruitment activities for core and peripheral workforce. Develop appropriate sourcing strategies based on the complexity, seniority, scarcity, and volume of each workforce requirement. Apply knowledge of job analysis, design, and evaluation when reviewing staffing requirements submitted by functional areas. Review and challenge job requirements where necessary to ensure that qualifications, experience, competencies, responsibilities, and position expectations are appropriate and consistent with existing organizational job profiles. Support workforce planning by identifying recurring requirements, talent availability, recruitment risks, and positions requiring proactive pipeline development. Develop targeted sourcing and engagement approaches for Qatari candidates, graduates, and emerging professionals. Support initiatives designed to develop and retain Qatari employees and strengthen their long-term career opportunities within LCSC.<br>Secondary Responsibilities<br>Support onboarding and induction programs for new employees. Assist with probation reviews, contract administration, and employee confirmations. Coordinate employee letters, certificates, and HR correspondence. Support HR systems administration and employee data accuracy. Participate in HR projects, audits, and continuous improvement initiatives.<br>Job Specs<br>Bachelor's degree in a relevant discipline. Applied experience in Civil Human Resources Law. Minimum 5 years of professional-level HR experience. Demonstrated experience in both specialist/targeted sourcing and complex high-volume recruitment. Strong understanding of job analysis, job design, candidate assessment, and talent sourcing. Experience supporting Qatarization, nationalization, graduate recruitment, or local talent development initiatives is highly desirable. CIPD, HRCI, SHRM, or equivalent HR qualifications are preferred but not mandatory. Manpower supply / labour supply experience alone will not be considered relevant, as this position focuses on strategic talent acquisition rather than third-party staffing.<br>Important Note<br>Priority will also be given to Children of Qatari mothers. Only shortlisted candidates will be contacted. Submitting an application does not constitute an offer of employment or confirmation of an assignment.

<p>We are currently seeking an experienced <strong>Recruitment Officer (with Household Staff Recruitment experience)</strong> to join our Human Resources Department as part of our continued workforce development and recruitment expansion. The role will be responsible for managing end-to-end recruitment activities with a primary focus on coordinating the recruitment of household staff, including maids, drivers, housekeeping staff, and other support personnel.</p><p><br></p><p>The successful candidate will work closely with recruitment agencies, manpower suppliers, and internal stakeholders to ensure timely hiring and deployment of qualified candidates.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>• Manage the end-to-end recruitment process, including sourcing, screening, interviewing, selection, and onboarding of candidates across various roles.</p><p>• Handle recruitment requirements primarily for household staff positions, including maids, drivers, housekeeping staff, and other support personnel.</p><p>• Coordinate with local and international recruitment agencies, manpower suppliers, and external partners to source qualified candidates.</p><p>• Build and maintain strong relationships with recruitment agencies to ensure an efficient and reliable candidate pipeline.</p><p>• Review candidate profiles, conduct initial assessments, and coordinate interviews with hiring managers and relevant stakeholders.</p><p>• Manage candidate documentation, pre-employment requirements, and onboarding coordination.</p><p>• Maintain accurate recruitment records, candidate database, and provide regular updates on recruitment progress.</p><p>• Ensure recruitment activities are conducted in compliance with company policies and applicable labor regulations.</p><p>• Support other recruitment activities and hiring requirements as needed.</p><p><br></p><p><strong>Qualifications:</strong></p><p>• Bachelor’s degree in Human Resources, Business Administration, or a related field.</p><p>• At least 5 years of experience in recruitment, talent acquisition, or manpower sourcing.</p><p>• Strong experience in coordinating with recruitment agencies and manpower suppliers.</p><p>• Previous experience handling household staff recruitment (maids, drivers, housekeeping staff, or similar roles) is highly preferred.</p><p>• Knowledge of recruitment processes, candidate screening, documentation, and onboarding requirements.</p><p>• Strong communication, coordination, and stakeholder management skills.</p><p>• Ability to manage multiple vacancies and priorities in a fast-paced environment.</p><p><br></p><p>If you have relevant experience and are interested in exploring this opportunity:</p><ol><li>Please complete and submit the form (Application Form)</li><li>Submit your latest CV through Easy Apply.</li></ol><p><br></p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Talent Acquisition Officer is responsible to manage the recruitment and staffing processes within the organization, ensuring the identification and acquisition of qualified candidates to meet the organization's talent needs. The overarching goal of a Talent Acquisition Officer is to ensure the organization attracts, selects, and hires the best talent available to meet current and future business needs. This involves creating effective recruitment strategies, building a robust talent pipeline, and fostering positive relationships with both candidates and internal stakeholders. </p><br> <br><br><u><b>Job Responsibilities 1</b></u> <br><p>Liaise with internal departments to determine recruitment needs. Conduct sourcing activities in order to fill open positions.</p><br> <p>Design and manage the recruitment and selection processes (resume screening, screening calls, interviews etc.)</p><br> <p>Compile all interview questions and conduct in-person or video call interviews with shortlisted candidates Review employment applications and background check reports</p><br> <p>Serve as brand ambassador at various events, like career fairs or on-campus recruiting events.</p><br> <p>Counsel the candidate on corporate benefits, salary, and corporate environment</p><br> <p>Develop hiring strategies and procedures in line with industry trends, as well as keeping informed of advancements in the field</p><br> <p>Build long-term relationships with past and potential candidates</p><br> <p>Manage respective candidate pools to ensure qualified candidates remain engaged in current or future opportunities</p><br> <p>Administer and submit all hiring paperwork for new employees</p><br> <p>Represent Company internally and externally at events with a goal of networking and relationship building with potential candidate communities</p><br> <br><br><u><b>Job Responsibilities 2</b></u> <br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p>Ability to identify and attract candidates through networking, job boards, social media, and other channels.</p><br> <p>Negotiate terms and conditions with candidates.</p><br> <p>Handle salary discussions and other employment-related negotiations.</p><br> <p>Strong written and verbal communication skills.</p><br> <p>Ability to articulate job requirements and organizational values to candidates.</p><br> <p>Build positive relationships with candidates and internal stakeholders.</p><br> <p>Effectively collaborate with hiring managers and team members.</p><br> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u> <br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u> <br>Resilience<br>Quality_321977507<br>Leadership_321977503<br>Recruitment DB Knowledge L2<br>SAP ERP Human Resources L2<br>Employee interviewing L2<br>Agility<br>Online Recruitment L2<br>AI Fluency<br>Recruitment Industry Knowledge L2<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree<br><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span>Human Resources Recruitment Officer will support day-to-day HR operations for outsourced employees, including onboarding, mobilization, employee documentation, attendance, payroll coordination, employee relations, and client coordination. The role requires strong follow-up, documentation, and workforce management skills. </span><br></p><br><ul><li>Lead the recruitment process for assigned clients<br></li><li>Act as the sole point of contact from Madre for client management and employee engagement activities<br></li><li>Create job description depending on the requirement<br></li><li>Screen CV's, job application forms, and candidate legal documents for authenticity and confirm the same<br></li><li>Conduct interviews for candidates via phone/video, in-person<br></li><li>Organize job offer letters, facilitate vis process, and all onboarding requirements as per client request<br></li><li>Institute a professional relationship with clients by addressing their concerns and queries in the best capacity<br></li><li>Manage the post hiring procedures and on-going employee life cycle<br></li><li>Candidates currently residing in Qatar and overseas applicants are welcome to apply.<br></li></ul><br><span>Requirements</span><ul><li><span>Bachelors/Masters Degree in Human Resources/Management Studies/Humanities/Social Sciences<br></span></li><li><span>Experience in recruiting and mobilizing manpower in client sites<br></span></li><li><span>Experience in Human Resources Information Systems (HRIS) preferred<br></span></li><li><span>Experience in Zoho Recruit is preferred<br></span></li><li><span>Preferred with candidates having experience in MNC workforce agency's<br></span></li></ul><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>HR:</p><p>· Handle staff recruitment (including sourcing candidates, screening resumes, conducting interviews, and making job offers), orientation, on-boarding (ensuring a smooth transition) &amp; retention process.</p><p>· Perform monthly payroll.</p><p>· Develop training and development programs.</p><p>· Develop, implement and maintain corporate HR policies and ensure adherence to relevant laws and regulations. Provide counseling on HR policies and procedures.</p><p>· Manage employee relations, including addressing employee grievances, disputes, and disciplinary matters</p><p>· Assist in developing and implementing employee performance management processes, including SMART goals/ KPIs setting, performance evaluations, and development plans.</p><p>· Coordinate employees’ engagement initiatives, such as employee surveys, team-building activities, and recognition programs.</p><p>· Maintain accurate and up-to-date employees' records and relevant paperwork. Maintain effective filing digital and physical. </p><p>· Review employment and working conditions to ensure legal compliance.</p><p>· Stay updated with HR trends and best practices and make recommendations for continuous improvement of HR processes.</p><p>· Execute all travel arrangements: tickets, hotels, visas’ requirement …etc.</p><p>Admin:</p><p>· Assist with and perform various Department admin tasks.</p><p>· Give accurate and timely counsel to executives on a variety of legal topics.</p><p>· Draft legal documents and contracts.</p><p>· Monitor company compliance with all relevant laws and regulations.</p><p>· Keep track of all legal and corporate documents and arrange for renewals as per tracked schedule.</p><p>· Preferred knowledge of and ability to review/ negotiate various types of commercial contracts drafts to ensure the company’s full legal rights.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements:</p><p>· Strong knowledge of Qatar Labor Law.</p><p>· Proven experience as HR Executive/ Officer in a business environment.</p><p>· Sound judgement and ability to analyze situations and information.</p><p>· Outstanding communication skills.</p><p>· BSc degree in Law, HR, Admin or equivalent.</p><p>· MA or BSc in Business Administration will be considered an advantage.</p><p>· Excellent English Language is required and command of Arabic Language. French is a plus.</p></div>

Reports To: Talent Acquisition Specialist/ Talent Acquisition Officer Company: Qatar Fabrication Company Location: Ras Laffan / Qatar<br><br>**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES*<br>*Primary Functions To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycl<br>e. Tasks and Responsibilit<br>ies Onboarding Support:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance forms. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man<br>ner. Recruitment Documentation Management:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for<br>mats. Agency Agreement & Vendor Management:Coordinate with recruitment agencies to ensure agency agreements are in place and up todate. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring<br> teams Invoicing and Budget Tracking:Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements. Track and report on recruitment expenditures to assist with budget management and financial reporting. Collaborate with the finance team to ensure timely invoice payment and resolve discrep<br>ancies. Reporting & Analytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators(KPIs). Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisition team. Analyze data to identify trends and areas for improvement in the recruitment and onboardingprocess. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H<br>R teams. Compliance and Documentation Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations. Conduct periodic audits of recruitment files and documentation to ensure compliance andaccuracy. Maintain up-to-date records of background checks, reference checks, and other pre-employment sc<br>reenings. Candidate Engagement and Communication:Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required docu<br>mentation. Managing Subcontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and companystandards. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s<br>start date. Additional Administrative Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives. Assist with special projects and ad-hoc tasks as required by the Talent Acqui<br>sition team. Other <br>Expectations:Safety, Health, Environment, & Quality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i<br>ts own people. Policies, Systems, Processes &amp; Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con<br>sistent manner. Others: Carry out any other duties as directed by the Head of Tal<br>ent Acquisition. Key Result Areas:Provide data analysis and reporting support to therecruitment team. Coordinate onboarding activities. Coordinate travel and meeting arrangements. Ensure accurate invoice andbudget tracking. Proper maintenance and control of the Recruitment documentation. Organize and maintain the candi<br>date information. Qualificatio<br>ns and Experience Qualifications:Bachelor’s degree in human resources, Business Administration,or a relatedfield. Experience: Minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding<br>and documentation.

Reports To: Talent Acquisition Specialist/ Talent Acquisition Officer Company: Qatar Fabrication Company Location: Ras Laffan / Qatar<br><br>**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES*<br>*Primary Functions To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycl<br>e. Tasks and Responsibilit<br>ies Onboarding Support:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance forms. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man<br>ner. Recruitment Documentation Management:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for<br>mats. Agency Agreement & Vendor Management:Coordinate with recruitment agencies to ensure agency agreements are in place and up todate. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring<br> teams Invoicing and Budget Tracking:Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements. Track and report on recruitment expenditures to assist with budget management and financial reporting. Collaborate with the finance team to ensure timely invoice payment and resolve discrep<br>ancies. Reporting & Analytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators(KPIs). Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisition team. Analyze data to identify trends and areas for improvement in the recruitment and onboardingprocess. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H<br>R teams. Compliance and Documentation Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations. Conduct periodic audits of recruitment files and documentation to ensure compliance andaccuracy. Maintain up-to-date records of background checks, reference checks, and other pre-employment sc<br>reenings. Candidate Engagement and Communication:Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required docu<br>mentation. Managing Subcontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and companystandards. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s<br>start date. Additional Administrative Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives. Assist with special projects and ad-hoc tasks as required by the Talent Acqui<br>sition team. Other <br>Expectations:Safety, Health, Environment, & Quality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i<br>ts own people. Policies, Systems, Processes &amp; Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con<br>sistent manner. Others: Carry out any other duties as directed by the Head of Tal<br>ent Acquisition. Key Result Areas:Provide data analysis and reporting support to therecruitment team. Coordinate onboarding activities. Coordinate travel and meeting arrangements. Ensure accurate invoice andbudget tracking. Proper maintenance and control of the Recruitment documentation. Organize and maintain the candi<br>date information. Qualificatio<br>ns and Experience Qualifications:Bachelor’s degree in human resources, Business Administration,or a relatedfield. Experience: Minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding<br>and documentation.

<ul><li><p>Supports the day-to-day activities of the HR team, including employee recruitment, onboarding, induction,</p></li></ul><p>orientation, employee relations, and other tasks assigned by the HR team members.</p><ul><li><p>Performs daily administrative and clerical duties related to the function of the HR unit.</p></li><li><p>Maintains, organizes, and regularly updates the employee databases.</p></li><li><p>Assists with the Arabic translation of HR documents (letters, contracts, job offers, and certificates).</p></li><li><p>Keeps comprehensive records of all staff activities, prepares and submits reports, delivers updates about</p></li></ul><p>HR activities to staff and Management as required.</p><ul><li><p>Schedules meetings, interviews, HR events, etc. and maintains agendas and minutes of meetings as</p></li></ul><p>required.</p><ul><li><p>Coordinates training sessions, orientation programs, and meetings related to the function of the HR unit.</p></li><li><p>Supports handling of internal and external HR-related enquiries or requests.</p></li><li><p>Addresses employee enquiries and follows up on any pending employee requests in a timely manner to</p></li></ul><p>ensure that the unit provides an efficient HR service.</p><ul><li><p>Follows up with IT Helpdesk to set up email credentials for new joiners.</p></li><li><p>Assists the Payroll Officer and Head of HR with the preparation of monthly payroll and related supporting</p></li></ul><p>documents (leave, absenteeism, contract changes, etc).</p><ul><li><p>Assists the Head of HR with the preparation of end-of-service supporting documents.</p></li><li><p>Assists with staff accommodation- and transportation-related matters.</p></li><li><p>Assists the Recruitment Specialist with the follow-up processing of candidate documentation and</p></li></ul><p>processing reference checks.</p><ul><li><p>Follows up with Government Relations and coordinates processing of work visa requests and other GR</p></li></ul><p>related matters.</p><ul><li><p>Performs any other duties as assigned by the Head of HR.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>At least 2-3 years of experience in a relevant role</p></li><li><p>Strong verbal and written communication skills</p></li><li><p>Ability to prepare documents in a clear & concise manner</p></li><li><p>Advanced MS Office and ERP skills (Microsoft Word, Excel,</p></li></ul><p>PowerPoint, and DAX</p><ul><li><p>Bilingual (fluent) in Arabic and English</p></li><li><p>Strong communication and collaboration skills.</p></li><li><p>Ability to work in a fast-paced environment and adapt to</p></li></ul><p>changing priorities.</p>

Functions<br><br> JOB DESCRIPTION <br><br>Essential<br><br>In conjunction with Global Mobility, locates personnel as required to meet specific project assignments. Works with Global Mobility to ensure timely mob/demob of personnel to meet project requirements (Schedulink). Coordinate with HR and Global Mobility to obtain any required medicals, visa, and OI general HSE, Code of Conduct and Sumtotal training prior to traveling to work site. Perform required site inductions and gate passes. Co-ordinate Personnel competency assessments including training certification and renewals, client specific training, inductions and gate passes. Ensure all current and new hire training certification is uploaded into Sumtotal. Arrange accommodation for personnel when in country, prioritising staff house accommodation. Co-ordinate with other region operations co-ordinators to share personnel as and when required, maximising utilisation. Assist Operations Manager with personnel recruitment preparing the required forms to any positions required (RAF/NHF) Provide HR with inter regional movement of personnel, and daily reports when required. Assist Operations Manager with preparing permanent and ad-hoc leaver forms. Train and coach personnel with time entry and expense reporting (Crew Time and Peoplesoft). Assist Operations Manager with raising requisitions within Peoplesoft for approval. Report any HSE observations when applicable Report any Cost of Poor Quality (COPQ) observed for continuous improvement. Prepare project lists and documents for client approval Personnel mobilizations management Timesheet and client worksheet control Rotation scheduling Training and Competence<br><br>Non-essential<br><br>Other duties as assigned Quality improvements HSE improvements <br><br>Responsibilities<br><br>Supervisory Responsibilities<br><br>This position has NO direct supervisory responsibilities. However, direct contact with technicians and project teams to deliver information on mobs etc. out of hours and weekends likely.<br><br>Qualifications<br><br>Bachelors degree in project management, business management or related field, or equivalent combination of education and experience. Previous experience with planning, organizing and administration of activities and personnel Previous Integrity Management experience including personnel logistics Strong working knowledge of MS Office applications Basic Understanding of Non-Destructive Testing (NDT)<br><br>Knowledge, Skills, Abilities, And Other Characteristics<br><br>Ability to establish and maintain cooperative working relationships. Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals. Knowledge of department's policies, rules, regulations, business goals, vision, organizational structure, culture, philosophy, operating principles and values, etc. Ability to establish and maintain project priorities. Identifies what needs to be done and takes action before being asked or required.<br><br>Working Conditions<br><br>This position is considered OFFICE WORK which is characterized as follows.<br><br>Almost exclusively indoors during the day and occasionally at night Occasional exposure to airborne dust in the work place Work surface is stable (flat) <br><br>Physical Activity/Requirements<br><br>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br><br>This position is considered LIGHT work.<br><br>OCCASIONAL<br><br>FREQUENT<br><br>CONSTANT<br><br> Sit with back supported Lift up to 10 pounds Standing Climbing stairs Office based Repetitive movements of arms and hands Sit with back supported <br><br>About Us<br><br>Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.<br><br>About The Team<br><br>Oceaneering Integrity Management and Digital Solutions (IMDS) delivers capability, safety, and reliability. We help our customers make informed decisions and manage risk associated with their oil and gas, renewables, and maritime assets–any time, any place. Customers are confident that when they choose us, we will respond with the safe, green, efficient, and cost-effective solutions and services they require.

Functions<br><br> JOB DESCRIPTION <br><br>Essential<br><br>In conjunction with Global Mobility, locates personnel as required to meet specific project assignments. Works with Global Mobility to ensure timely mob/demob of personnel to meet project requirements (Schedulink). Coordinate with HR and Global Mobility to obtain any required medicals, visa, and OI general HSE, Code of Conduct and Sumtotal training prior to traveling to work site. Perform required site inductions and gate passes. Co-ordinate Personnel competency assessments including training certification and renewals, client specific training, inductions and gate passes. Ensure all current and new hire training certification is uploaded into Sumtotal. Arrange accommodation for personnel when in country, prioritising staff house accommodation. Co-ordinate with other region operations co-ordinators to share personnel as and when required, maximising utilisation. Assist Operations Manager with personnel recruitment preparing the required forms to any positions required (RAF/NHF) Provide HR with inter regional movement of personnel, and daily reports when required. Assist Operations Manager with preparing permanent and ad-hoc leaver forms. Train and coach personnel with time entry and expense reporting (Crew Time and Peoplesoft). Assist Operations Manager with raising requisitions within Peoplesoft for approval. Report any HSE observations when applicable Report any Cost of Poor Quality (COPQ) observed for continuous improvement. Prepare project lists and documents for client approval Personnel mobilizations management Timesheet and client worksheet control Rotation scheduling Training and Competence<br><br>Non-essential<br><br>Other duties as assigned Quality improvements HSE improvements <br><br>Responsibilities<br><br>Supervisory Responsibilities<br><br>This position has NO direct supervisory responsibilities. However, direct contact with technicians and project teams to deliver information on mobs etc. out of hours and weekends likely.<br><br>Qualifications<br><br>Bachelors degree in project management, business management or related field, or equivalent combination of education and experience. Previous experience with planning, organizing and administration of activities and personnel Previous Integrity Management experience including personnel logistics Strong working knowledge of MS Office applications Basic Understanding of Non-Destructive Testing (NDT)<br><br>Knowledge, Skills, Abilities, And Other Characteristics<br><br>Ability to establish and maintain cooperative working relationships. Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals. Knowledge of department's policies, rules, regulations, business goals, vision, organizational structure, culture, philosophy, operating principles and values, etc. Ability to establish and maintain project priorities. Identifies what needs to be done and takes action before being asked or required.<br><br>Working Conditions<br><br>This position is considered OFFICE WORK which is characterized as follows.<br><br>Almost exclusively indoors during the day and occasionally at night Occasional exposure to airborne dust in the work place Work surface is stable (flat) <br><br>Physical Activity/Requirements<br><br>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br><br>This position is considered LIGHT work.<br><br>OCCASIONAL<br><br>FREQUENT<br><br>CONSTANT<br><br> Sit with back supported Lift up to 10 pounds Standing Climbing stairs Office based Repetitive movements of arms and hands Sit with back supported <br><br>About Us<br><br>Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.<br><br>About The Team<br><br>Oceaneering Integrity Management and Digital Solutions (IMDS) delivers capability, safety, and reliability. We help our customers make informed decisions and manage risk associated with their oil and gas, renewables, and maritime assets–any time, any place. Customers are confident that when they choose us, we will respond with the safe, green, efficient, and cost-effective solutions and services they require.

Reports To: Talent Acquisition Specialist/ Talent Acquisition Officer Company: Qatar Fabrication Company Location: Ras Laffan / Qatar<br><br>**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES*<br>*Primary Functions To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycl<br>e. Tasks and Responsibilit<br>ies Onboarding Support:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance forms. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man<br>ner. Recruitment Documentation Management:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for<br>mats. Agency Agreement & Vendor Management:Coordinate with recruitment agencies to ensure agency agreements are in place and up todate. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring<br> teams Invoicing and Budget Tracking:Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements. Track and report on recruitment expenditures to assist with budget management and financial reporting. Collaborate with the finance team to ensure timely invoice payment and resolve discrep<br>ancies. Reporting & Analytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators(KPIs). Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisition team. Analyze data to identify trends and areas for improvement in the recruitment and onboardingprocess. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H<br>R teams. Compliance and Documentation Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations. Conduct periodic audits of recruitment files and documentation to ensure compliance andaccuracy. Maintain up-to-date records of background checks, reference checks, and other pre-employment sc<br>reenings. Candidate Engagement and Communication:Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required docu<br>mentation. Managing Subcontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and companystandards. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s<br>start date. Additional Administrative Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives. Assist with special projects and ad-hoc tasks as required by the Talent Acqui<br>sition team. Other <br>Expectations:Safety, Health, Environment, & Quality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i<br>ts own people. Policies, Systems, Processes &amp; Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con<br>sistent manner. Others: Carry out any other duties as directed by the Head of Tal<br>ent Acquisition. Key Result Areas:Provide data analysis and reporting support to therecruitment team. Coordinate onboarding activities. Coordinate travel and meeting arrangements. Ensure accurate invoice andbudget tracking. Proper maintenance and control of the Recruitment documentation. Organize and maintain the candi<br>date information. Qualificatio<br>ns and Experience Qualifications:Bachelor’s degree in human resources, Business Administration,or a relatedfield. Experience: Minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding<br>and documentation.

Established in 2004, Carnegie Mellon University in Qatar (CMU-Q) is part of a transformative partnership with Qatar Foundation, bringing world-class undergraduate education and the distinctive academic excellence of Carnegie Mellon University to the Middle East.<br><br>The foundation of CMU-Q’s success is its exceptional faculty and staff, whose expertise, creativity, and commitment to student success contribute to a dynamic and globally engaged university community. By fostering a diverse and collaborative environment, CMU-Q benefits from the<br><br>breadth of perspectives, experiences, and skills that each member of our community brings to the institution.<br><br>We are seeking an accomplished and highly organized Senior Administrative Coordinator to join our Student Affairs team. This position serves as a critical operational partner within the department, providing high-level administrative coordination and contributing to the effective execution of programs, services, and initiatives that support the student experience.<br><br>The Senior Administrative Coordinator will facilitate, coordinate, and orchestrate complex processes across multiple stakeholders, priorities, functional areas, and projects. Success in this role requires more than strong administrative skills; it needs sound judgment, exceptional<br><br>organization, proactive problem-solving, strong interpersonal and communication skills, discretion, adaptability, and the ability to anticipate needs and navigate competing priorities with confidence.<br><br>Working in a fast-paced, highly collaborative Student Affairs environment, the Senior Administrative Coordinator will serve as an important connector among students, staff, faculty, university leadership, and external partners. The individual will help ensure that operational details are thoughtfully managed, communication and follow-through are consistent, and departmental initiatives move forward efficiently and effectively.<br><br>The ideal candidate will be a proactive and solutions-oriented professional who brings structure to complexity, builds strong relationships, takes ownership of responsibilities, and understands that exceptional administrative coordination is fundamental to delivering an outstanding student experience.<br><br><strong>Core Responsibilities Include<br><br></strong>Student Affairs Operations Coordinator (70%)<br><br><ul><li>Serves as a trusted operational partner to Student Affairs leadership.</li><li>Responsible for the comprehensive coordination of the fiscal resources of the Department of Student Affairs, including contracts and PO initiation, review, submission and execution; budget forecasting; overseeing requisitions, purchasing and bill paying of an expanding Student Affairs portfolio of events and initiatives, including an extensive international travel program.</li><li>Oversees and coordinates the administrative operations of a ten-member Student Affairs team, managing competing priorities, departmental schedules, operational resources, and administrative processes to ensure effective and timely execution of departmental responsibilities.</li><li>Responsible for expense reports for ten full time staff members including allowances, professional development and program expenses.</li><li>Coordinates a wide variety of events and meetings which requires planning, budgeting, preparing agendas and materials, record meeting notes, and track follow-up actions and collaboration with a wide range of stakeholders and partners.</li><li>Provides direction and instruction to department staff, students and faculty advisors for<br><br></li></ul>student travel programs based on departmental guidelines and university policy.<br><br>Coordinates with multiple stakeholders for successful and compliant orchestration of events and initiatives.<br><br><ul><li>Verifies a high volume of procurement card transactions for multiple departmental procurement cards and reconciles in compliance with university policy.</li><li>Maintain organized electronic and physical filing systems in accordance with university<br><br></li></ul>policies.<br><br><ul><li>Collects and organizes data for various reports including program outcome measures, annual and periodic budget reports.</li><li>Develop, document, evaluate, and continuously improve departmental administrative processes, workflows, and standard operating procedures to increase efficiency, consistency, accountability, and service delivery.</li><li>Identify operational gaps, inefficiencies, and recurring challenges and recommend solutions that improve service delivery, accountability, and departmental effectiveness.</li><li>Develop and maintain process maps, SOPs, timelines, checklists, and other tools that promote consistency and continuity.</li><li>Serves as the Student Affairs liaison with critical partners including Business Operations, Finance, Facilities Management, Computing Services, the Registrar and our Travel Agency.</li><li>Responsible for coordinating annual guests itineraries, including travel, visa,<br><br></li></ul>accommodations, schedule, room booking, meals and transportation and per diem expenses, requiring inter departmental and local resource coordination.<br><br><ul><li>Coordinates the administrative and logistical components of professional staff recruitment and onboarding, including candidate scheduling, travel itineraries (as applicable), interview logistics, and all communications.</li><li>Coordinates the annual purchasing of a significant volume of branded items, requiring coordination with stakeholders, MPR, the University Contracts Office and vendors.</li><li>Cultivates and manages new and ongoing relationships with external constituents including catering and hotel vendors, transportation resources, as well as a broad range of service providers in support of the Department of Student Affairs.<br><br></li></ul>Student Support (20%)<br><br><ul><li>Provides administrative support to 25-35 student clubs and organizations throughout each academic year. Responding to inquiries by email, phone, and in person and providing guidance, accurate information and connecting students with the appropriate resources by assisting students in navigating university policy and procedures.</li><li>Responsible for the reconciliation of a high volume of procurement card transactions that supports student initiatives.</li><li>Recognizes and problem solves situations that require additional support and appropriately refers students to professional staff or campus resources.</li><li>Handle student and departmental information with appropriate confidentiality, discretion, and professionalism.</li><li>Provide training and guidance to student clubs on university financial policies and procedures, promoting responsible fiscal management, accountability, and compliance.</li><li>Participates in student focused outreach initiatives and events offered by the university such as welcoming prospective new students, and graduation and convocation ceremonies, etc.<br><br></li></ul>Operational Management (10%)<br><br><ul><li>Manages departmental priorities, resolving operational issues, interpreting established<br><br></li></ul>policies and procedures in collaboration with our financial department, and determining<br><br>when matters require escalation to Student Affairs leadership.<br><br><ul><li>Anticipates operational challenges and proactively develops solutions to ensure continuity of departmental services, programs, and initiatives.</li><li>Evaluates competing priorities and determines appropriate sequencing, resources, timelines, and stakeholder involvement to achieve departmental objectives.</li><li>Serves as a primary resource for staff, students, faculty, and university partners regarding Student Affairs administrative processes, financial procedures, travel requirements, and operational policies.</li><li>Identifies risks, compliance concerns, and potential barriers and takes appropriate action or escalates issues to leadership when necessary.</li><li>Oversee the recruitment, hiring, onboarding, and ongoing development of student employees within the Student Affairs department.<br><br></li></ul>Coordinate the student worker lifecycle from initial recruitment through performance support and professional growth, ensuring students have meaningful opportunities to build skills, take ownership, and contribute to the department’s programs and services.<br><br>Competencies<br><br>Interpersonal Skills<br><br>Works effectively with individuals across different roles, backgrounds, cultures, and levels of the university. Contributes positively to team goals and relationships.<br><br>Organization and Planning Skills<br><br>Demonstrates exceptional organizational skills and the ability to manage multiple responsibilities, deadlines, and competing priorities while maintaining accuracy and quality.<br><br>Problem Solving and Reasoning Skills<br><br>Anticipates needs, identifies potential challenges, takes initiative, and seeks appropriate<br><br>solutions with minimal supervision.<br><br>Communication<br><br>Communicates clearly, professionally, and respectfully in person, by telephone, and in writing.<br><br>Demonstrates strong listening skills and adapts communication to different audiences.<br><br>Collaboration and Teamwork<br><br>Demonstrates a genuine commitment to supporting students and creating a positive experience for individuals interacting with the department.<br><br>Adaptability<br><br>Remains calm and effective in a fast-paced environment where priorities and circumstances<br><br>may change quickly.<br><br>Attention to Detail<br><br>Produces accurate, thorough, and timely work while recognizing the importance of details in administrative processes.<br><br><strong>Qualifications<br><br></strong>Required<br><br><ul><li>Bachelor’s degree in a relevant field or a related discipline; equivalent education and<br><br></li></ul>relevant professional experience may be considered.<br><br><ul><li>3-5 years relevant experience</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Demonstrated ability to manage multiple priorities and meet deadlines.</li><li>Strong attention to detail and follow-through.</li><li>Proficiency with common office productivity software and digital communication tools.</li><li>Ability to maintain confidentiality and exercise appropriate professional judgment.</li><li>Demonstrated ability to work effectively both independently and as part of a team.<br><br></li></ul><strong>Preferred<br><br></strong><ul><li>Experience working in Higher Education, Student Affairs, student services, or a similarly student-centered environment.</li><li>Experience with university administrative, financial, student information, or scheduling systems.</li><li>Experience using project-management or workflow tools.</li><li>Project Management Professional Certification.<br><br></li></ul><strong>Joining the CMU team opens the door to an array of exceptional benefits.<br><br></strong><strong>Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. <br><br></strong><strong>Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!<br><br></strong><strong>For a comprehensive overview of the benefits available, explore our Benefits page.<br><br></strong><strong>At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.<br><br></strong><strong>Are you interested in an exciting opportunity with an exceptional organization?! Apply today!<br><br></strong><strong>Location<br><br></strong>Doha, Qatar<br><br><strong>Job Function<br><br></strong>Administrative Support and Coordination<br><br><strong>Position Type<br><br></strong>Staff – Fixed Term (Fixed Term)<br><br><strong>Full Time/Part time<br><br></strong>Full time<br><br><strong>Pay Basis<br><br></strong>Hourly<br><br><strong>More Information<br><br></strong><ul><li>Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. </li><li>Click here to view a listing of employee benefits</li><li>Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. </li><li>Statement of Assurance</li></ul>