Admin Assistant Jobs

Company Description Mazad Live is a modern live-auction platform designed for the Gulf market, connecting auction houses, exhibitors, sellers, and buyers through a seamless digital experience. The platform enables businesses to launch and manage live auctions with real-time bidding, verified listings, and integrated commission management. With mobile and web accessibility, Mazad Live focuses on building trust, speed, and transparency across every auction. The company offers tools for auction creation, seller verification, smart moderation, and real-time engagement. Centered on the GCC region, Mazad Live aims to be the digital gateway for trusted auctions across cars, collectibles, art, luxury items, and more.<br>Role Description The Sales Manager (مدير مبيعات) will be responsible for driving revenue growth, building partnerships, and expanding Mazad Live’s presence in the GCC auction market. This part-time, on-site role is based in Doha, Qatar, and involves actively identifying and qualifying leads, conducting sales meetings and product demos, and following up with potential clients. The Sales Manager will manage the full sales cycle from prospecting to closing, prepare proposals and commercial offers, and maintain an up-to-date sales pipeline. The role includes collaborating with marketing and product teams to refine value propositions, gathering client feedback to improve services, and representing Mazad Live at client meetings, events, and industry gatherings. The Sales Manager will also monitor market trends and competitors to support strategic decision-making.<br>Qualifications<br> Strong skills in B2B sales, account management, and pipeline management, with a proven ability to meet or exceed sales targets. Experience in relationship-building, client onboarding, and stakeholder communication across diverse business environments. Comfort with digital platforms, Saa S products, or marketplace/auction solutions, including the ability to conduct online and in-person demos. Solid negotiation, presentation, and closing skills, with a consultative selling approach. Excellent verbal and written communication skills in English; proficiency in Arabic is highly preferred. Knowledge of the GCC market; experience in auctions, automotive, collectibles, luxury goods, or related sectors is a plus. Ability to work on-site in Doha, Qatar, manage time effectively in a part-time setting, and operate independently with minimal supervision. Bachelor’s degree in Business, Marketing, or a related field, or equivalent practical experience.

Company Description AAIG Holding is a conglomerate which invest in many sectors in Qatar and Abroad. Role Description The Recruitment & Admin Assistant is a full-time, on-site role in Doha, Qatar. This role supports recruitment activities by coordinating job postings, screening applications, scheduling interviews, and maintaining candidate records. The assistant collaborates with hiring managers to organize onboarding, prepare employment documentation, and ensure new team members receive necessary information and materials. Administrative duties include managing correspondence, handling phone calls, maintaining files, preparing reports, and supporting executive-level administrative tasks when needed. The role also involves updating databases, assisting with staff records, and helping ensure smooth day-to-day office operations in line with company policies and procedures. Qualifications Strong Administrative Assistance and Clerical Skills to manage documents, records, and daily office tasks efficiently. Professional Phone Etiquette and Communication skills to handle inquiries, coordinate with candidates, and support internal and external stakeholders. Experience in Executive Administrative Assistance or similar roles, with the ability to support managers and handle confidential information appropriately. Proficiency with office software (e.g., MS Office or equivalent) and basic HR or recruitment systems. Attention to detail, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment. Ability to work on-site full time in Doha, Qatar, and collaborate effectively with a diverse team. Previous experience in recruitment, HR support, or hospitality administration is an advantage. Relevant diploma or degree in Business Administration, Human Resources, or a related field preferred.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Overview</p><p><br></p><p>We are seeking a <b>highly organized and detail-oriented Admin Assistant</b> to join our team in Qatar. The ideal candidate will be confident in handling administrative tasks, highly proficient in <b>Microsoft Excel</b>, and able to work efficiently in a fast-paced office environment.</p><p> ? <b>Candidates with prior hospital or healthcare facility experience will be given preference.</b></p><p><b><span></span></b></p><p>Key Responsibilities</p><ul><li>Prepare, update, and maintain accurate reports using <b>Microsoft Excel</b> (including formulas, pivot tables, and data analysis)</li><li>Manage office documentation, filing systems, and record-keeping (both digital and physical)</li><li>Handle emails, correspondence, and internal/external communication professionally</li><li>Schedule meetings, appointments, and manage calendars for management</li><li>Perform accurate data entry and maintain updated records</li><li>Coordinate with different departments to ensure smooth workflow</li><li>Provide general administrative and clerical support to management</li><li>Maintain confidentiality and ensure proper handling of sensitive information</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements</p><ul><li>Previous experience in an <b>Admin Assistant / Office Administration role</b> preferred</li><li>Strong proficiency in <b>Microsoft Excel (formulas, pivot tables, reporting tools)</b></li><li>Excellent communication skills in English (written and verbal)</li><li>Strong organizational, multitasking, and time-management skills</li><li>Ability to work under pressure and meet deadlines</li><li><b>Hospital / healthcare facility experience is highly preferred</b></li><li>Professional attitude and team-oriented mindset</li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Job Title: Admin Assistant (Bookkeeping &amp; Inventory Management) Position Type: Full-Time, Remote Working Hours: U.<br>S. Business Hours About the Role We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business.<br> This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.<br> This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes.<br> The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.<br> You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.<br> Responsibilities Bookkeeping &amp; Financial Operations • Manage daily bookkeeping activities and maintain organized, accurate financial records • Process invoices, expenses, reconciliations, and transaction tracking • Support payroll calculations and ensure timely and accurate payment processing • Prepare and organize required financial and tax documentation • Assist in maintaining compliance with financial processes and reporting standards • Support implementation and optimization of accounting systems and workflows • Maintain organized digital records for financial reporting and audit readiness Inventory Management • Monitor inventory levels, stock movement, and usage trends • Coordinate inventory ordering and restocking processes • Maintain accurate inventory tracking systems and documentation • Identify shortages, overstocking, or inefficiencies and proactively recommend solutions • Generate inventory reports and cost tracking summaries as needed Vendor &amp; Expense Management • Build and maintain professional vendor relationships • Track vendor invoices, contracts, payment schedules, and obligations • Execute expense management and vendor optimization initiatives • Coordinate vendor communications regarding orders, billing, or service issues • Support cost control and operational efficiency efforts Administrative &amp; Operational Support • Maintain organized documentation across bookkeeping, inventory, and vendor systems • Create and update spreadsheets, trackers, and operational reports • Support internal process consistency and administrative workflows • Ensure data accuracy across reports, systems, and operational records • Assist leadership with administrative and operational support tasks as needed What Makes You a Strong Fit • Highly detail-oriented with strong accuracy and organizational discipline • Reliable, proactive, and comfortable working independently in a remote environment • Strong problem-solving mindset with the ability to manage multiple responsibilities calmly • Enjoys creating structure, maintaining systems, and improving operational processes • Communicates professionally and effectively with vendors and internal stakeholders • Process-driven with strong ownership and follow-through Required Experience &amp; Skills • Proven experience in bookkeeping, accounting support, or financial administration • Hands-on experience with inventory management and vendor coordination • Strong proficiency with QuickBooks, Square, or similar accounting/payment systems • Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking • Excellent written and verbal communication skills • Strong organizational and time-management abilities • Ability to prioritize tasks and manage workflows independently Preferred Experience &amp; Tools • Previous experience supporting small businesses, creative agencies, or service-based businesses • Familiarity with U.<br>S. small business tax processes and compliance requirements • Experience with inventory management systems and operational reporting • Exposure to payroll processing and vendor contract management • Experience creating operational SOPs or process documentation Education • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred • Relevant certifications or bookkeeping/accounting training are a plus What Does a Typical Day Look Like?<br> An Admin Assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows.<br> You will: • Manage and reconcile financial transactions and bookkeeping records • Process payroll-related tasks and maintain compliance documentation • Monitor inventory levels and coordinate restocking activities • Communicate with vendors and manage payment tracking • Update spreadsheets, reports, and operational documentation • Support process organization and improve administrative efficiency In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day.<br> Key Metrics for Success (KPIs) • Accuracy and timeliness of bookkeeping and payroll processing • Inventory accuracy and stock availability • Vendor performance and expense optimization • Compliance with reporting and documentation requirements • Organization and reliability of operational systems and records • Timely completion of administrative and financial workflows Interview Process • Initial Phone Screen • Video Interview with Recruiter • Practical Assessment (Bookkeeping or Inventory Management Scenario) • Final Interview • Offer &amp; Background Verification #Bookkeeping #AdminAssistant #InventoryManagement #OperationsSupport #QuickBooks #RemoteWork #FinancialOperations #VendorManagement #AccountingSupport #BusinessOperations #AdministrativeSupport #Payroll #Excel #SmallBusinessOperations</span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><span><span><span><br>Provide office administrative services and other required auxiliary services to Business functions. Deliver quality services, using best practices to improve operational efficiency while reducing operating costs.<br></span></span></span><br></span><br><span>Requirements</span><ul><li>Bachelor’s degree in business administration or equivalent degree<br></li><li>Minimum 10 years’ experience as Admin assistant / specialist<br></li><li>Minimum 5 years MNC experience<br></li><li>SAP working knowledge, Advanced knowledge in MS tools<br></li></ul>Core Competencies:<br><br><ul><li>Office Admin and Vendor management<br></li><li>Executive management / Administration skills<br></li><li>Logistics support and coordination<br></li><li>ERP hands own knowledge – Material , PR/PO, Invoice/Payment<br></li><li>Budget monitoring<br></li><li>Internal Control Compliance<br></li></ul><br> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>ABOUT THE ROLE We are seeking a proactive, organised, and detail-oriented Administrative Assistant with strong MS Office skills and the ability to manage administrative tasks efficiently and professionally. KEY RESPONSIBILITIES : Handle correspondence, calls, and scheduling. Maintain filing systems and office records. Prepare reports, presentations, and documents as required. Coordinate with internal departments and external parties. Perform general office duties and support management.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Proven administrative or secretarial experience. Proficiency in MS Office (Word, Excel, Outlook). Strong organisational and multitasking abilities. Excellent written and verbal communication skills.</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job HR Assistant <p>The HR Assistant provides administrative, operational, and clerical support to the Human Resources department to ensure efficient delivery of HR services. This role supports the functions of recruitment, onboarding, employee records management, HRIS data entry, timekeeping, and general HR coordination for engagement and communications. The HR Assistant serves as a first point of contact for employees and assists in maintaining smooth day-to-day HR operations.</p><br> <p><strong>Areas of responsibility:</strong></p><br> <p><strong>Recruitment</strong></p><br> <ul><li>Assist in posting job vacancies on job portals and company channels.</li><li>Screen CVs and coordinate interview schedules with candidates and hiring managers.</li><li>Prepare interview invitations, assessment forms, and candidate communication</li><li>Assist in completing pre-employment requirements (e.g., medical, documentation, background checks)</li><li>Coordinate onboarding logistics, including workspace, system access, and induction schedules.</li><li>Prepare new hire files, welcome kits, and support HR orientation sessions.</li></ul> <p><strong>Accurate and Timely HR Administration</strong></p><br> <ul><li>Employee records are complete, updated, and properly filed (digital and/or physical).</li><li>HR documents such as employment letters, memos, forms, and contracts are processed without errors.</li><li>Confidentiality is consistently maintained when handling employee information.</li><li>Assist in coordinating disciplinary meetings and preparing related documentation.</li></ul> <p><strong>Compensation &amp; Benefits Review and Administration</strong></p><br> <ul><li>Assist in collecting and verifying attendance sheets, leave requests, and overtime submissions.</li><li>Coordinate closely with HR and Finance to ensure accurate and timely payroll inputs.</li><li>Maintain timekeeping records and assist employees with leave and attendance inquiries.</li></ul> <p><strong>Employee Engagement &amp; Communications</strong></p><br> <ul><li>Support HR in organizing internal events, training sessions, and employee engagement activities.</li><li>Respond to basic employee queries regarding HR policies, procedures, benefits, and forms.</li><li>Assist in drafting content / pictures for communications.</li></ul> <p><strong>HRIS &amp; Data Management</strong></p><br> <ul><li>Enter, update, and verify employee data in the HRIS or ERP system.</li><li>Support generating basic HR reports such as headcount, leave balances, and HR metrics.</li><li>Assist with system queries and support employees with HRIS-related issues.</li></ul> <p><strong>Learning and Development</strong></p><br> <ul><li>Assists in identifying and analyzing employee training and development needs in coordination with managers and facility leaders, and supports the consolidation of these requirements into a proposed training plan for review by the HR and Admin Manager</li><li>Coordinates with various departments to gather training requirements and supports the development and implementation of training plans designed to improve employee performance and capability.</li><li>Ensures learning and development activities are carried out across all employee levels by supporting the delivery, coordination, and tracking of programs that equip staff with the skills, knowledge, and behaviors required for their roles.</li></ul> <p><strong>Compliance &amp; Policy Implementation</strong></p><br> <ul><li>Ensure adherence to company policies and relevant Qatar labor laws in all HR actions.</li><li>Assist with collecting documentation for audits, inspections, and compliance reviews.</li><li>Support HR in implementing new policies, procedures, and HR initiatives.</li></ul> <p><strong>Required skills and qualifications </strong></p><br> <ul><li>Bachelor's degree in Human Resources, Business Administration, Psychology, or related field</li><li>2 -3years of HR experience preferred (knowledge in all HR operations)</li><li>Working knowledge in Labor Laws and adept in policy-making and process orientation</li><li>Strong administrative and organizational skills.</li><li>Good communication and interpersonal abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and Visio</li><li>Experience in HRIS or HR software is an advantage.</li><li>Transversal capacities to work with several team players</li><li>Excellent interpersonal and communication skills</li><li>Sense of initiative</li><li>Change agent and risk taker</li><li>Analytical skills</li><li>Negotiating, influencing and persuading skills</li></ul> <br> <br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Virtual Assistant (Executive Support / CRM / Operations) – Remote Position Type: Full-Time, Remote Working Hours: U.<br>S. Business Hours (flexible based on client needs) About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.<br> This is not a passive admin role.<br> You’ll act as a reliable execution partner , ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.<br> If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.<br> What You’ll Own Calendar, Inbox &amp; Admin Management (Core) Manage calendars, schedule meetings, and coordinate across time zones Organize inboxes, respond to emails, and flag priorities Draft professional communication (emails, memos, documents) Prepare meeting notes and track follow-ups Data &amp; System Management Maintain records in: Google Sheets Microsoft Excel CRMs like HubSpot / Salesforce Keep data accurate, updated, and well-structured Organize files across: Google Drive Dropbox Microsoft SharePoint Research &amp; Task Execution Conduct research on: Competitors Vendors Market insights Compile findings into structured summaries or presentations Support ad hoc requests and small projects Client, Vendor &amp; Communication Support Respond to client inquiries or route them appropriately Follow up with vendors and track outstanding items Ensure clear, timely communication across stakeholders Operations &amp; Project Support Assist with: Invoicing and expense tracking Light bookkeeping (if required) Maintain project trackers in: Asana Trello Notion Monday.<br>com Keep workflows organized and updated What Makes You a Strong Fit You are highly organized and detail-oriented You take initiative without being asked You communicate clearly and professionally You can manage multiple tasks without losing track You are reliable and follow through consistently Required Experience &amp; Skills 1–2 years of Virtual Assistant, admin, or operations support experience Strong proficiency in: Microsoft Office / Google Workspace Excellent written and verbal communication skills Strong time management and organizational ability Reliable internet and ability to work independently Nice to Have (Top Candidates) Experience with CRMs: HubSpot / Salesforce / Zoho Familiarity with: QuickBooks Xero Experience supporting: Founders Startups Remote teams Handling multiple clients or executives simultaneously What a Typical Day Looks Like Manage calendar and inbox, prioritizing urgent tasks Update CRM records and organize documents Prepare reports, documents, or presentations Conduct research for ongoing projects Follow up with vendors and stakeholders Review tasks and prepare next-day priorities In short: You ensure </span></div>

<p>Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family. This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high-trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal. The successful candidate will play a critical role in managing day-to-day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office. Key Responsibilities: • Manage the Principal's daily calendar, appointments, and executive schedule. • Coordinate meetings, correspondence, and confidential communications. • Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries. • Act as the first point of contact for internal and external stakeholders. • Prioritize incoming requests and ensure timely follow-up on key actions. • Maintain confidential records, documents, and sensitive information with the highest level of discretion. • Prepare reports, presentations, meeting agendas, and executive documentation. • Coordinate with household staff, external service providers, and business associates when required. • Monitor ongoing priorities and ensure commitments are completed on schedule. • Handle ad hoc personal and business-related administrative tasks for the Principal. • Maintain a highly organized executive office while supporting daily operational activities.</p><p>• Bachelor's degree or equivalent professional experience. • Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals. • Experience Previous experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable. • Professional fluency in both Arabic and English is highly preferred • Currently based in Qatar with valid residency or transferable visa. • Exceptional organizational and time-management skills. • Strong interpersonal and communication abilities. • Advanced proficiency in Microsoft Office and digital productivity tools. • Absolute commitment to confidentiality, discretion, and professionalism. • Well-presented, dependable, and capable of representing the Principal with the highest standards of etiquette.</p>

Role Overview<br><br>We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast-paced environment.<br><br>Key Responsibilities<br><br>Provide general administrative and clerical support. Assist with the preparation, formatting and submission of bid and tender documents. Support the coordination of RFPs, RFQs and other commercial proposals. Maintain accurate records, filing systems and document registers. Prepare reports, letters, presentations and business correspondence. Coordinate meetings, calendars and travel arrangements. Liaise with internal departments to collect documents required for tender submissions. Perform data entry and maintain confidentiality of commercial information. Support procurement, HR and finance with administrative tasks as required. Carry out other administrative duties as assigned.<br><br>Requirements<br><br>Diploma or Bachelor's degree in Business Administration or a related discipline. Minimum 2 years' experience in an administrative role. Previous experience supporting bid/tender, commercial or proposal teams is highly desirable. Familiarity with tender documentation, document control and submission processes is an advantage. Strong organisational and time management skills. Excellent written and verbal communication skills in English. Proficiency in Microsoft Office (Word, Excel, Outlook and Power Point). High level of accuracy, attention to detail and ability to work under tight deadlines.

Location: Based in Qatar (Supporting KSA Operations)<br><br>Employment Type: Full-Time<br><br>Role Overview<br><br>We are looking for an organised and detail-oriented Administrative Assistant to support regional commercial operations. The successful candidate will have previous experience supporting bid and tender activities and will assist with the preparation and coordination of proposal documentation for projects across the region.<br><br>Key Responsibilities<br><br>Provide administrative support to regional commercial and operational teams. Assist with the preparation, formatting and submission of bid and tender documents. Coordinate the collection and management of documents required for proposals and tender submissions. Maintain document control systems, filing records and commercial documentation. Prepare reports, presentations and correspondence in Arabic and English where required. Coordinate meetings, schedules and travel arrangements. Liaise with internal departments and external stakeholders to ensure timely submission of documentation. Perform general office administration and other duties as assigned.<br><br>Requirements<br><br>Diploma or Bachelor's degree in Business Administration or a related discipline. Minimum 2 years' experience in an administrative role. Previous experience supporting bid/tender, proposal or commercial teams is highly desirable. Familiarity with tender documentation, RFP/RFQ processes and document control is an advantage. Fluent in Arabic and English (spoken and written). Strong organisational and communication skills. Proficient in Microsoft Office applications. Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Key Responsibilities:<br><br><br> Manage daily office administration and ensure efficient operations<br> Maintain company documents, records, and filing systems<br> Coordinate with management, employees, clients, and service providers<br> Prepare reports and handle administrative correspondence<br> Monitor office supplies and support general office requirements<br> Assist with operational and logistical coordination when required<br> Ensure all administrative processes are organized and up to date<br> <br><br><br>Requirements<br><br> Previous experience in administration, office management, or a similar role<br> Strong organizational and communication skills<br> Ability to handle multiple responsibilities in a fast-paced environment<br> Good knowledge of Microsoft Office applications, including Word and Excel<br> Professional attitude with excellent problem-solving abilities<br> Must hold a valid driving licence<br> Experience in a contracting or construction company will be an advantage<br><br>Skills: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office, providing comprehensive administrative support to management and various departments.

Key Responsibilities:<br><br><br> Manage daily office administration and ensure efficient operations<br> Maintain company documents, records, and filing systems<br> Coordinate with management, employees, clients, and service providers<br> Prepare reports and handle administrative correspondence<br> Monitor office supplies and support general office requirements<br> Assist with operational and logistical coordination when required<br> Ensure all administrative processes are organized and up to date<br> <br><br><br>Requirements<br><br> Previous experience in administration, office management, or a similar role<br> Strong organizational and communication skills<br> Ability to handle multiple responsibilities in a fast-paced environment<br> Good knowledge of Microsoft Office applications, including Word and Excel<br> Professional attitude with excellent problem-solving abilities<br> Must hold a valid driving licence<br> Experience in a contracting or construction company will be an advantage<br><br>Skills: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office, providing comprehensive administrative support to management and various departments.

Job Location:<br><br>Souq Waqif Boutique Hotel By Tivoli<br><br>Overview<br><br>Minor Hotels is an international hotel owner, operator and investor, currently with a diverse portfolio of over 530 properties designed intelligently to appeal to a variety of travellers, serving new passions as well as personal needs. Through our Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow and TIVOLI properties, Minor Hotels operates in 50+ countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America.<br><br>The Housekeeping Assistant Manager supports the Housekeeping Manager in overseeing the daily operations of the housekeeping department. This role ensures the cleanliness, orderliness, and overall appearance of guest rooms, public areas, and back-of-house spaces. The Assistant Manager supervises staff, manages inventory, maintains service quality standards, and ensures a safe and productive work environment.<br><br>Key Responsibilities<br><br>Assist in planning, organizing, and coordinating daily housekeeping operations.<br><br>Supervise and motivate housekeeping staff, including room attendants, public area attendants, and linen room personnel.<br><br>Conduct daily inspections of guest rooms, public areas, and employee work areas for cleanliness and maintenance.<br><br>Ensure housekeeping standards and procedures are consistently followed to maintain quality service.<br><br>Manage inventory and ordering of cleaning supplies, linens, and guest amenities.<br><br>Help schedule staff shifts, manage attendance, and participate in performance reviews.<br><br>Train new housekeeping team members and conduct refresher training sessions.<br><br>Handle guest complaints and special requests in a prompt, courteous manner.<br><br>Support in ensuring compliance with health and safety regulations and sanitation standards.<br><br>Collaborate with other departments (e.g., Front Office, Maintenance) to ensure seamless guest service<br><br>Qualifications<br><br>Qualifications:<br><br>High school diploma or equivalent<br><br>2+ years of experience in housekeeping operations, with at least 1 year in a supervisory or assistant managerial role<br><br>Strong leadership and interpersonal skills<br><br>Excellent organizational and time management abilities<br><br>Working knowledge of housekeeping systems and hotel property management systems (e.g., Opera, Hot SOS) is a plus<br><br>Ability to handle multiple priorities and work under pressure<br><br>Not the right fit? Set up email alerts as new job postings become available that meet your interest!

<p><strong>Job Overview</strong></p><p>We are seeking a proactive and organized Office Management Assistant to join our team in Al Rayyan, Qatar.&nbsp;</p><p>This entry-level role is ideal for individuals with a 3-year Diploma seeking to develop a foundation in office administration and facilities coordination.&nbsp;</p><p>The successful candidate will support daily office operations, assist with administrative tasks, and contribute to a smooth, professional, and welcoming work environment.</p><p>&nbsp;</p><p><strong>About the Company</strong></p><p>Our company is a dynamic organization based in Al Rayyan, Qatar, focused on delivering high-quality services and solutions to our clients.&nbsp;</p><p>We value teamwork, efficiency, and a commitment to excellence.&nbsp;</p><p>The Office Management Assistant will play a vital role in maintaining organized operations that enable colleagues to perform at their best.</p><p>&nbsp;</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and direct them to appropriate staff or departments, ensuring a warm and professional first impression.</li><li>Manage front desk activities, including answering phones, routing calls, and handling inquiries in a courteous manner.</li><li>Coordinate meeting room bookings, prepare materials, and assist with setup and teardown for meetings.</li><li>Assist with daily administrative tasks such as filing, data entry, photocopying, scanning, and document management.</li><li>Maintain and replenish office supplies, monitor inventory, and liaise with vendors as needed.</li><li>Support facilities-related tasks such as coordinating maintenance requests and ensuring common areas are clean and orderly.</li><li>Support HR and onboarding activities, including preparing welcome packets and assisting new hires with basic administrative tasks.</li><li>Assist with travel arrangements, expense reporting, and basic bookkeeping support as required.</li><li>Ensure compliance with company policies and procedures and maintain confidential information with discretion.</li></ul><p>&nbsp;</p><p><strong>Qualifications and Requirements</strong></p><ul><li>Diploma (3 years) or equivalent qualification; entry-level with 1–2 years of relevant experience preferred.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office software.</li><li>Strong communication skills in English; knowledge of Arabic is a plus.</li><li>Excellent organizational and multitasking abilities with strong attention to detail.</li><li>Professional appearance and a customer-service-oriented mindset.</li><li>Ability to manage time effectively, prioritize tasks, and work independently as well as as part of a team.</li><li>Basic understanding of office equipment and facilities management principles is desirable.</li></ul><p>&nbsp;</p><p><strong>Required Skills</strong></p><ul><li>Administrative support</li><li>Customer service</li><li>Communication and interpersonal skills</li><li>Organizational and time-management skills</li><li>Problem-solving and adaptability</li><li>Vendor coordination and office supply management</li></ul><p>&nbsp;</p><p><strong>Benefits and Perks</strong></p><ul><li>Competitive salary and benefits package aligned with local market standards</li><li>Health insurance and paid time off in accordance with Qatar labor laws</li><li>Professional development opportunities and on-the-job training</li><li>A supportive team environment with opportunities for career growth</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Mandarin Oriental, Doha is looking for a Assistant Marketing Manager to join our Marketing team. Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences. Mandarin Oriental, Doha is an intimate and stylish urban retreat, blending Qatari-influenced heritage with modern design. Located in the heart of Msheireb Downtown Doha, within walking distance to Souq Waqif, Museum of Islamic Art and a short distance to the business district, West Bay.</p><p>About the job</p><p>Based at Mandarin Oriental, Doha within the Marketing Department in Doha, the Assistant Marketing Communications Manager supports the Director of Marketing Communications in delivering compelling, brand-aligned communications across all channels. The role plays a key part in safeguarding brand integrity, supporting content development, and coordinating marketing, advertising, and media activities in line with Mandarin Oriental brand standards. The Assistant Marketing Manager reports to the Director of Marketing.</p><p>As Assistant Marketing Manager, you will be responsible for the following duties:</p><ul><li>Support the planning and execution of integrated marketing and communications campaigns</li><li>Ensure all brand assets, content, and materials are accurate, consistent, and brand compliant</li><li>Coordinate media plans, content calendars, and campaign documentation</li><li>Support public relations activity, including press releases, media liaison, and coverage tracking</li><li>Liaise with external agencies, suppliers, and internal stakeholders</li><li>Manage the hotel s image and video library and support photography and videography shoots</li><li>Assist with local advertising initiatives and creative briefing</li><li>Respond to media and stakeholder enquiries professionally and in a timely manner</li><li>Support reporting, research, and administrative duties within the Marketing Communications function</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>As Assistant Marketing Manager, we expect from you:</p><ul><li>3 5 years experience in a similar role within luxury hospitality, luxury retail, agency, or marketing</li><li>Strong understanding of brand management, communications, and media relations</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage</li><li>Highly organised, proactive, and detail-oriented, with the ability to manage multiple priorities</li><li>Passionate, professional, and enthusiastic, with a collaborative and solutions-focused mindset</li><li>Experience in the Middle East is an advantage</li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ul><li><p>Assist in managing the daily operations of the Reservations Department.</p><br></li><li><p>Supervise and support reservation agents to ensure accurate and timely handling of bookings.</p><br></li><li><p>Monitor reservation requests, cancellations, amendments, and special arrangements.</p><br></li><li><p>Ensure all reservations are processed according to hotel standards and procedures.</p><br></li><li><p>Support revenue optimization by monitoring room availability, rates, and restrictions.</p><br></li><li><p>Coordinate with Revenue Management regarding promotions, inventory control, and rate updates.</p><br></li><li><p>Handle guest inquiries, VIP bookings, and complex reservation issues.</p><br></li><li><p>Ensure proper follow-up on guest requests and special occasions.</p><br></li><li><p>Review reservation reports and identify discrepancies or operational concerns.</p><br></li><li><p>Train, coach, and guide reservation team members.</p><br></li><li><p>Ensure compliance with hotel policies, standards, and procedures.</p><br></li><li><p>Maintain effective communication with Front Office, Sales, and other departments.</p><br></li><li><p>Assist in preparing departmental reports and performance updates.</p><br></li><li><p>Support the Reservation Manager during peak periods and operational requirements.</p><br></li></ul> </div>

<p>Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family. This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high-trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal. The successful candidate will play a critical role in managing day-to-day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office. Key Responsibilities: • Manage the Principal's daily calendar, appointments, and executive schedule. • Coordinate meetings, correspondence, and confidential communications. • Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries. • Act as the first point of contact for internal and external stakeholders. • Prioritize incoming requests and ensure timely follow-up on key actions. • Maintain confidential records, documents, and sensitive information with the highest level of discretion. • Prepare reports, presentations, meeting agendas, and executive documentation. • Coordinate with household staff, external service providers, and business associates when required. • Monitor ongoing priorities and ensure commitments are completed on schedule. • Handle ad hoc personal and business-related administrative tasks for the Principal. • Maintain a highly organized executive office while supporting daily operational activities.</p><p>• Bachelor's degree or equivalent professional experience. • Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals. • Experience Previous experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable. • Professional fluency in both Arabic and English is highly preferred • Currently based in Qatar with valid residency or transferable visa. • Exceptional organizational and time-management skills. • Strong interpersonal and communication abilities. • Advanced proficiency in Microsoft Office and digital productivity tools. • Absolute commitment to confidentiality, discretion, and professionalism. • Well-presented, dependable, and capable of representing the Principal with the highest standards of etiquette.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Location:</b> Al Munakh (Southeast Riyadh)</p><p><b>Industry Focus:</b> Logistics, Automotive, Heavy Equipment, or Spare Parts</p><p><b>Position Overview:</b> We are seeking an experienced HR &amp; Admin Supervisor to oversee personnel operations and administrative compliance at our Southeast Riyadh facility. The ideal candidate will possess deep expertise in Saudi labor laws, commercial regulations, and hands-on management of local government portals to ensure seamless day-to-day operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage day-to-day personnel operations, including employee relations, attendance, leave management, and onboarding/offboarding processes.</li><li>Oversee government relations and compliance using statutory platforms such as <b>Nitaqat</b>, <b>Mudad</b>, <b>Qiwa</b>, and <b>Muqeem</b>.</li><li>Coordinate logistics compliance and facility-related clearances, specifically utilizing the <b>Fasah</b> platform for import/export documentation alignment.</li><li>Secure, update, and maintain required <b>municipality permits</b> and commercial licenses for the location.</li><li>Supervise administrative support services, office procurement, and facility maintenance.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor’s degree in Human Resources, Business Administration, or a related field.</li><li>Proven experience as an HR/Admin Supervisor or Senior Officer within the logistics, automotive, heavy equipment, or spare parts industries.</li><li>Strong technical command of Saudi regulatory portals (<b>Nitaqat</b>, <b>Mudad</b>, <b>Fasah</b>).</li><li><b>Language:</b> Full professional proficiency in both <b>English and Arabic</b> (written and spoken).</li><li>Ability to work on-site in Southeast Riyadh (Al Munakh).</li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p> a { text-decoration: none; color: #464feb; } tr th, tr td { border: 1px solid #e6e6e6; } tr th { background-color: #f5f5f5; } <span><span>The Assistant Manager – Housekeeping is responsible for supporting the efficient operation of the Housekeeping department in line with Hyatt International’s corporate strategies and brand standards.</span></span></p><br><p><span><span>This role ensures high levels of cleanliness, hygiene, and guest satisfaction while meeting the expectations of employees, guests, and owners. The position assists in managing daily operations, maintaining quality standards, and fostering a positive team environment.</span></span></p><br><br><b>Qualifications:</b><br><ul><li>Degree in Hospitality Management or related field.</li><li>Minimum 2 years' work experience as Assistant Manager or Team Leader in Housekeeping.</li><li>Strong knowledge of cleaning procedures, chemicals, and housekeeping equipment.</li><li>Excellent communication and customer relations skills.</li><li>Experience working with PMS systems is an advantage.</li><li>Ability to lead multicultural teams and work under pressure.</li></ul> </div>