Admin Assistant Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Associate Relations Supervisor - QHR <p><strong>Job Summary </strong><strong></strong><br>Responsible for all facilities of Associate Accommodation, ensuring that establishment is run efficiently, that standards of cleanliness and maintenance are upheld (in rooms, bathrooms, public areas), that budget is controlled. Maintains a service and management philosophy, which serves as a guide to all associates.<strong><br>Essential Duties and Responsibilities:</strong></p><br><p><strong>Accommodation / Administration</strong><br> Maintains complete knowledge of and comply with all Rosewood policies, service procedures and standards.<br> Ensure that accommodation is clean, well maintained and attractively presented.<br> Ensures proper maintenance and orderliness of the Accommodation, including proper arrangement of the monthly stationary stock regularly.<br> Plan the availability of accommodation for associates, based on nationality, gender, position, and arrival date and coordinate the allocation of accommodation, alongside Admin Assistant.<br> Liaise with Hotel departments and external vendors to arrange laundry and linen supplies, repairs and maintenance, pest control and waste management.<br> Conduct regular inspections to ensure that all aspects of the accommodation meet hygiene and health and safety regulations.<br> Maintain a safe environment, keep the peace, and act on any actual or potential violations of policies or law. Provide feedback to Talent &amp; Culture on accommodation incidents; handle disciplinary problems and counsel associates.<br> Ensure apartment representative meeting is coordinated each month and meeting minutes presented to the Associate Relations Manager and Senior Talent &amp; Culture Manager, in absence of Admin Assistant.<br> Maintain the department's filing system, ensuring annual and monthly audits take place.<br> To assist in carrying out monthly, quarterly, bi-yearly, yearly inventory of operating equipment and assets.<br> Carry out show rounds of the Accommodation when required.<br> Participate in Career Fairs and College/University open days as requested to represent opportunities within Rosewood Doha and Rosewood Hotels.<br> All other duties as required. May be involved in some practical or hands-on work, while primary role is mainly supervisory.<strong><br>Employee Relations</strong><br> Greets all individuals arriving at the office and assists with their needs. Listen to associates that may need to discuss personal issues, ensure confidentiality is maintained at all times and the Senior Talent &amp; Culture Manager and Associate Relations Manager is kept informed.<br> Coordinate and support in the planning and execution of Accommodation and T&amp;C events / projects, activities and ensuring associates welfare is maintained as required.<br> Coordinates and requests meals / refreshments (BEO) for Accommodation events, activities and meetings and related T&amp;C events, where applicable.<br> Assist and prepare all new joiner &amp; leaver inventory paperwork and ensure to complete on time.<br> Make sure to have an accommodation welcome kit prepared on time.<br> Encourage, motivate and support all associates with whom you work.<br> Ensure confidentiality is maintained at all times in line with the Data Protection Act.<br> Ensure that accommodation rules are adhered to by all associates.<br> Assist in the training and development of associates as required.<br> Attend all training courses as and when required.<br> Manage the flexible working process ensuring associates and managers are aware of the rights and legislation.<br> Provide support to the Talent &amp; Culture Team and get familiar with all government mandatory processes.</p><br> <br> <br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span><span>We are looking for a professional </span></span><b><span><span>Arabic Speaking Secretary</span></span></b><span><span> to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.</span></span></p><br><p><b><span><span>Key Responsibilities</span></span></b></p><br><ul><li><span><span>Handle daily administrative and secretarial tasks.</span></span></li><li><span><span>Prepare, draft, translate, and manage Arabic and English correspondence.</span></span></li><li><span><span>Answer phone calls, emails, and inquiries professionally.</span></span></li><li><span><span>Schedule meetings, appointments, and maintain calendars.</span></span></li><li><span><span>Maintain office files, records, reports, and confidential documents.</span></span></li><li><span><span>Coordinate with internal departments, clients, suppliers, and external parties.</span></span></li><li><span><span>Prepare letters, memos, minutes of meetings, and official documents.</span></span></li><li><span><span>Assist in document control, data entry, scanning, filing, and report preparation.</span></span></li><li><span><span>Support management with travel arrangements, meeting coordination, and follow-ups.</span></span></li><li><span><span>Ensure smooth office communication and daily workflow.</span></span><br></li></ul><br><span>Requirements</span><ul><li><span><span>Previous experience as Secretary / Admin Assistant / Office Coordinator.</span></span></li><li><span><span>Must be fluent in </span></span><b><span><span>Arabic and English</span></span></b><span><span>.</span></span></li><li><span><span>Strong communication and interpersonal skills.</span></span></li><li><span><span>Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.</span></span></li><li><span><span>Ability to prepare professional emails, letters, and reports.</span></span></li><li><span><span>Strong organizational and multitasking skills.</span></span></li><li><span><span>Must be locally available in Qatar.</span></span><br></li></ul><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Receptionist/Admin Assistant <p>Position : Receptionist / Admin Assistant</p><br> <p>Reports to : Director of Administration</p><br> <p>JOB SUMMARY</p><br> <p>The responsibilities of this position are to handle all verbal and written communications, and all visitors to the firm, with courtesy and professionalism. The position may also require accurate and timely input of information into the time entry system; and the ability to organize travel/hotel reservations proficiently.</p><br> <p>QUALIFICATIONS :</p><br> <ul><li>Minimum of 2 years of relevant experience in the legal or hospitality industry</li><li>Degree holder or adequate practical experience</li><li>Strong computer knowledge and skills</li><li>Excellent English communication skills</li></ul> <br> <br> </div>

<ol><li><p>Handle daily office administration and documentation.</p></li><li><p>Prepare quotations, contracts, invoices, emails, reports, and other documents.</p></li><li><p>Coordinate with operations, sales, and management teams.</p></li><li><p>Maintain accurate records, files, and client information.</p></li><li><p>Follow up on emails, approvals, payments, and pending tasks.</p></li><li><p>Assist with basic HR and accounting-related administrative tasks when required.</p></li><li><p>Perform data entry and maintain office records.</p></li><li><p>Support general office operations and administrative activities.</p></li><li><p>Communicate with clients, employees, suppliers, and other stakeholders when required.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Minimum <strong>1 year of Administration experience in Qatar</strong>.</p></li><li><p>Previous experience in a similar <strong>Admin Assistant / Administrator</strong> role.</p></li><li><p><strong>Valid NOC</strong> must be available.</p></li><li><p>Strong <strong>English and Arabic communication skills</strong>.</p></li><li><p><strong>Arabic typing is required.</strong></p></li><li><p>Good knowledge of <strong>MS Office, especially Word and Excel</strong>.</p></li><li><p>Must be <strong>currently residing in Qatar</strong>.</p></li><li><p><strong>Sri Lankan or Nepali nationality preferred – Male candidates only.</strong></p></li><li><p>Must be available for <strong>immediate joining</strong>.</p></li><li><p>Good organizational skills and attention to detail.</p></li><li><p>Ability to work under pressure and meet deadlines.</p></li></ol>

Your day to day<br><br> To Order all guest room amenities, Cleaning chemicals and other consumables Following up on all the guest by performing courtesy calls to ensure the guest experience is high To Update the productivity reports To Update all the deep cleaning and other operational data sheet Coordinate the daily allocation of guest rooms and public areas to Housekeeping Attendants, ensuring balanced workloads and operational efficiency. Maintain clear and timely communication between the Housekeeping Office, Housekeeping team, Front Office, Engineering, Laundry, and other departments to support seamless hotel operations. Monitor room status updates and ensure guest rooms are cleaned, inspected, and released in a timely manner. Manage and maintain the Lost & Found process, ensuring all items are accurately logged, securely stored, and returned to guests in accordance with IHG policies. Prepare daily housekeeping reports, including room assignments, room status, productivity, and other operational records. Respond promptly to guest requests and coordinate with the housekeeping team to ensure exceptional service and guest satisfaction. Anticipate guest needs and consistently exceed expectations by delivering timely, personalized, and professional service. Ensure compliance with IHG brand standards, hotel policies, and health, safety, and security procedures. Maintain accurate housekeeping records, filing systems, and administrative documentation. Assist with scheduling, attendance records, and other departmental administrative tasks as required. Coordinate with Engineering to report and follow up on maintenance issues in guest rooms and public areas. Support the Housekeeping leadership team with daily operations, special projects, inventories, and departmental initiatives. Promote a positive, professional, and collaborative working environment while demonstrating IHG's Winning Ways and service culture.<br><br>GENERAL<br><br>Communicate effectively with all other departments Ability to work a flexible roster Attend meetings, training sessions and any other required meeting or training session. Identify opportunities to innovate service delivery and product offering to meet and exceed client expectations. Ensure safe work practices are adopted at all time and report any OHS concerns immediately to your direct manager or HR Manager. Consistently achieve in accordance with hotel standards and as directed by your supervisor and/or manager. Consistently meets productivity targets. Guest satisfaction ratings Personal presentation Ensuring all the housekeeping admin related tasks are handled efficiently.<br><br>PERSONAL CHARACTERISTICS<br><br>Education<br><br> Ability to speak and understand English confidently and clearly. Able to read and write English<br><br>Experience<br><br> Minimum 2 years Housekeeping Experience in a 4-5 Star Hotel Between 22 to 30 years of Age<br><br>Technical<br><br>Good understanding of various housekeeping software like PMS, Material ordering tool, Guest experience tool, Payroll related tools.<br><br>Personal Attributes<br><br>‘Can do’ attitude and a high level of energy Professionally groomed Able to work well independently Should be sturdy and medically fit.<br><br>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

OBJECTIVE/ PURPOSE OF THE JOB:<br><br>The Division Coordinator is responsible for providing comprehensive administrative and transactional human resources support across the division. The role ensures efficient coordination between employees and management, facilitating smooth execution of day-to-day operations and HR processes. He/She is responsible for managing activities across the employee life cycle — from recruitment to offboarding — as well as overseeing employee accommodations and ensuring timely processing and renewal of health certificates and residence permits (RPs). He/She plays a vital role in maintaining operational efficiency and compliance within the division.<br><br>KEY RESPONSIBILITIES:<br><br>· Coordinate the full employee life cycle, from onboarding to offboarding, ensuring all activities are completed within set timelines and company standards.<br><br>· Support the HR Business Partner in implementing onboarding processes for new recruits, ensuring proper induction and completion of required orientation and training within prescribed timeframes.<br><br>· Collaborate with the Talent Acquisition team to organize travel arrangements and hotel bookings for overseas candidates and ensure all joining formalities are completed.<br><br>· Develop and maintain employee lifecycle trackers or databases to monitor key milestones (joining, probation, appraisal, exit).<br><br>· Maintain and regularly update the division manpower tracker and employee records, including joining dates, ticket entitlements, leave balances, and other HR data.<br><br>· Support HR Business Partner in conducting and tracking exit interviews, ensuring proper coordination with Finance and IT for clearance and final settlements.<br><br>· Facilitate the residence permit (RP) cancellation and exit processes in coordination with the People Services Team.<br><br>HR Administration and Documentation:<br><br>· Coordinate with the HR Business Partner, Talent Acquisition team, and People Services teams to prepare, validate, and submit HR-related documentation such as employment requests (IREC), new employee advances, and change of status forms.<br><br>· Conduct thorough checks and validation of HR/Admin documents prior to submission for approvals or processing.<br><br>· Handle confidential employee information including personnel files, passport and QID details, absences, performance evaluations, and other HR records.<br><br>· Ensure timely completion of probationary review forms and appraisal cycles in coordination with department heads.<br><br>· Guide employees in using HR self-service applications and assist with HR policy clarifications.<br><br>· Maintain accurate filing systems for HR-related documents at the divisional level.<br><br>Employee Relations and Engagement:<br><br>· Coordinate employee engagement activities and divisional initiatives in collaboration with HR Business Partner and line management.<br><br>· Communicate effectively with employees and applicants to provide guidance on HR policies, benefits, and procedures.<br><br>· Assist in implementing HR policies and procedures across the division and address any discrepancies with management.<br><br>· Monitor and update objective settings and appraisal cycles in coordination with the HR Business Partner and division management.<br><br>Government and Legal Coordination:<br><br>· Follow up on medical commission appointments, fingerprinting schedules, and residence permit (RP) stamping and renewals through HO Administration, ensuring timely completion of documentation.<br><br>· Coordinate employee insurance, medical card renewals, and health certificate processing with Head Office HR & Admin.<br><br>· Monitor CR and trade license renewals, ensuring all legal documentation is processed and submitted before expiration.<br><br><br><br>Administrative and Logistical Support:<br><br><br><br>· Manage leave schedules for division employees, tracking balances and ensuring leave approvals are processed accurately.<br><br>· Book and coordinate logistics for overseas training programs and staff travel requirements.<br><br>· Handle administrative requests from the General Manager, including the coordination and execution of special projects and initiatives.<br><br>· Coordinate with Finance, IT, and Admin teams for leave balances, exit permits, and other employee-related transactions.<br><br>· Bachelor’s degree in Business Administration, Human Resources Management, or a related field.<br><br>· Minimum 3–5 years of experience in administrative coordination or HR support, preferably within a large or multi-division organization.<br><br>· Experience in handling employee documentation, accommodation, and government-related processes (e.g., residence permits, health certificates).<br><br>· Fluent in English. Arabic is a plus.<br><br>· Proficient in Microsoft Office tools.<br><br>· Working knowledge of HR and administrative systems (e.g., Oracle ERP, SAP, or similar).<br><br>· Strong organizational and record-keeping skills with attention to accuracy and detail.<br><br>· Ability to manage multiple priorities, deadlines, and confidential information.

<p>Under general supervision, the Timekeeper is responsible for maintaining accurate daily records of contractor manpower and equipment at project sites. The role includes conducting regular site visits to verify attendance, monitor deployed resources, and prepare detailed daily and weekly reports using standard templates and Excel sheets. The position supports the supervision consultant team by ensuring that manpower and equipment data are properly collected, verified, and reported for management and client review.</p><p><strong>SPECIFIC RESPONSIBILITIES:</strong></p><ul><li>Conducts daily site visits to record and verify contractor manpower and equipment in operation as per the approved schedules.</li><li>Maintains detailed daily logs of labor attendance and equipment utilization at each site.</li><li>Prepares daily, weekly, and monthly manpower and equipment reports in Excel and other prescribed formats.</li><li>Coordinates with site engineers, contractor representatives, and supervision staff to confirm daily records.</li><li>Reviews and validates contractor-submitted time sheets and equipment logs to ensure accuracy.</li><li>Identifies and reports discrepancies or shortfalls in manpower or equipment deployment to the supervision team.</li><li>Maintains organized filing systems for attendance sheets, equipment records, and related documentation (both digital and hard copies).</li><li>Prepares summary charts, graphs, and performance indicators showing trends in manpower and equipment utilization.</li><li>Supports the supervision team in monitoring resource productivity and site progress based on verified data.</li><li>Performs other related duties as required to assist project supervision and reporting activities.</li></ul><p><strong>KEY RELATIONSHIPS:</strong></p><p><strong>Supervision Received:</strong> Site Engineer / Construction Manager / Project Controls Engineer</p><p><strong>Supervision Given:</strong> None</p><p><strong>Internal Contacts:</strong> Project supervision staff, administrative personnel, document controllers</p><p><strong>External Contacts:</strong> Contractor timekeepers, site supervisors, and equipment coordinators</p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or equivalent required; additional training or diploma in administration, construction management, or related field is preferred.</li><li>Typically 1-2 years of relevant experience in timekeeping, manpower tracking, or similar field within a construction or consultancy environment.</li><li>Proficiency in Microsoft Excel, Word, and PowerPoint.</li><li>Strong numerical and analytical skills with attention to detail and accuracy.</li><li>Good understanding of construction site activities and resource tracking procedures.</li><li>Excellent organizational and time management abilities.</li><li>Strong verbal and written communication skills.</li><li>Ability to work efficiently in both office and site environments.</li><li>Dedicated to maintaining accuracy, transparency, and timely reporting.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br>Company Description<br><br><p>The Iconic Rixos Gulf Hotel Doha introduces a unique lifestyle and luxurious services and products, Rixos warm hospitality, the vibrant Entertainment programs, and the trendy and distinguished ALL INCLUSIVE Food and Beverage concepts with 378 beautifully appointed guest Rooms, dream bedding and luxurious atmosphere. Join our motivated and vibrant Team as&nbsp;<strong>Kids Club Attendant&nbsp;</strong>and build your career with us.</p><br><br>Job Description<br><br><ol><li><ol><li><ol><li>Liaise with Director of Entertainment / Rixy Club Chief/Supervisor to create a safe environment for all children attending the kid’s club / crèche.</li><li>Ensure all parents fill in the registration form for their children correctly, containing the history of the child.</li><li>Create an inventory for all toys / equipment at the club /crèche.</li><li>Ensure all equipments are clean and properly maintained.</li><li>Inform Assistant Recreation Manager / Recreation Supervisor for any need of additional toys or replacement of toys.</li><li>Ensure to follow daily, weekly and monthly activity schedules as instructed by the Supervisor.</li><li>Ensure all club’s rules and regulations are enforced at all times.</li><li>Maintain club / crèche clean and tidy at all times.</li><li>Be fully aware of club’s facilities, timings, promotions and prices.</li></ol></li></ol></li></ol><br>Qualifications<br><br><ul><li>High school diploma or equivalent.</li><li>Previous experience working with children (e.g. childcare, nursery, school, camp, or recreation) is preferred.</li></ul><br>Additional Information<br><br><ul><li>To provide friendly, courteous and professional service at all times.</li><li>To maintain good working relationships with your colleagues and all other departments.</li><li>Good communication and interpersonal skills.</li><li>Basic English skills (additional languages like Russian are an advantage).</li><li>Ability to work flexible hours, including weekends and holidays.</li></ul> </div>

???? We’re Hiring | HR Admin – Qatar We are looking for an experienced HR Admin to join our team in Qatar.???? Location: Qatar???? Industry: Manufacturing / FMCG???? Experience: 3–5 years Requirements:Previous work experience in Qatar is mandatory. Manufacturing / FMCG experience is mandatory. Strong experience in HR Administration & Personnel. Hands-on experience in Onboarding & Offboarding. Experience with employee files, contracts, renewals, and HR documentation. Good knowledge of Qatar Labor Law and HR practices. Experience handling attendance, leave, and employee records. Strong communication and organizational skills. Good command of English. Good MS Office skills, especially Excel. Key Responsibilities:Manage daily HR administrative activities. Maintain employee records and personnel files. Handle onboarding, offboarding, contracts, and renewals. Manage attendance, leave, and employee documentation. Support recruitment and employee-related processes. Prepare HR letters and required documentation. Ensure compliance with company policies and Qatar labor regulations. Provide HR support to the manufacturing workforce.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Corporate Travel Operations Assistant Manager is responsible for overseeing the daily operations of the corporate travel department. The role involves managing travel arrangements for corporate clients, ensuring exceptional customer service, coordinating with suppliers, and leading a team of corporate travel coordinators. The role also continually seeks improvement in sales performance, while driving the delivery of long-term results whilst balancing short term priorities to ensure strategic and operational KPIs are achieved and exceeded.</p><br> <br><br><u><b>Job Responsibilities 1</b></u> <br><p>Oversee day-to-day corporate travel operations, including booking flights, accommodations, and other travel-related services.</p><br> <p>Ensure that all travel arrangements meet company standards and client requirements.</p><br> <p>Implement and optimize operational processes to enhance efficiency and accuracy.</p><br> <p>Assist in managing and supervising the corporate travel operations team.</p><br> <p>Provide training, guidance, and support to corporate travel coordinators.</p><br> <p>Ensure high standards of customer service and satisfaction for corporate clients.</p><br> <p>Address and resolve client inquiries and complaints promptly.</p><br> <p>Develop strategies to improve client experience and loyalty.</p><br> <p>Maintain strong relationships with airlines, hotels, and other travel service providers.</p><br> <br><br><u><b>Job Responsibilities 2</b></u> <br><p>Negotiate rates and contracts with suppliers to secure the best deals for clients.</p><br> <p>Monitor supplier performance and address any issues that arise.</p><br> <p>Support the corporate travel team in achieving targets and increasing revenue.</p><br> <p>Identify opportunities to upsell and cross-sell travel products and services.</p><br> <p>Analyze sales data and prepare reports for management review.</p><br> <p>Participates with the implementation of new travel technologies and software.</p><br> <p>Collaborate with the marketing/admin team to promote travel packages and services.</p><br> <p>Participate in the development of marketing strategies and campaigns.</p><br> <p>Attending travel industry events and trade shows to represent the company.&nbsp;</p><br> <p>Keep up to date with developments in the travel industry.</p><br> <p>Maintains professional image as per organization image quality standards.</p><br> <p>Ensure the planning of team activities is clear and that resources are sufficiently trained for business needs as well as liaising with other departments as and when necessary.</p><br> <br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p>Strong knowledge of travel industry trends, regulations, and best practices.</p><br> <p>Proficiency in travel booking systems and software (e.g., GDS, Amadeus, Galileo, Sabre, etc)</p><br> <p>High standards of sales and customer service.</p><br> <p>Sound judgement with attention to detail skills.</p><br> <p>Ability to lead and motivate a team, customer-focused with a strong commitment to service excellence.</p><br> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br> <br><br><u><b>Job Experience</b></u> <br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus.</p><br> <br><br><u><b>Competencies</b></u> <br>Travel Packages L3<br>Regulatory Compliance L3<br>Sales Strategies L3<br>Customer Service L3<br>Product and Service Knowledge L3<br>Agility<br>AI Fluency<br>Leadership<br>Quality<br>Resilience<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree in Travel or any related field<br><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Description<br><p>We are currently looking Linux System Admin&nbsp;for our Qatar operations.<br> Required Experience &amp; Skills<br> ·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;5+ years in Linux administration<br> Domain: Banking<br> <br> <br> Joining time frame: Immediate<br> &nbsp;</p><br><br><br> </div>

We are seeking Secretaries with strong administrative background and hands-on experience in Oracle systems. The ideal candidates will support senior management and project teams in a fast-paced multinational environment in Qatar.<br><br>Key Responsibilities:Provide full secretarial and administrative support to management and project teams Handle scheduling, meetings, calendars, and internal coordination Prepare reports, correspondence, and official documentation Maintain accurate filing systems (digital and physical) Use Oracle systems for data entry, documentation, and administrative processing Coordinate communication between departments and external stakeholders Manage travel arrangements, appointments, and office logistics Ensure confidentiality of company and project information Support HR/admin functions including document control and record keepin<br>g<br>Requirements:Arabic and English Proficiency Minimum 3 years in secretarial / administrative roles Strong experience working with Oracle system (mandatory) Previous experience in large-scale projects in Qatar or multinational companies Must hold valid Qatar Residence Permit (RP) Professional appearance and strong communication skills Immediate availability requir<br>ed

We are seeking Secretaries with strong administrative background and hands-on experience in Oracle systems. The ideal candidates will support senior management and project teams in a fast-paced multinational environment in Qatar.<br><br>Key Responsibilities:Provide full secretarial and administrative support to management and project teams Handle scheduling, meetings, calendars, and internal coordination Prepare reports, correspondence, and official documentation Maintain accurate filing systems (digital and physical) Use Oracle systems for data entry, documentation, and administrative processing Coordinate communication between departments and external stakeholders Manage travel arrangements, appointments, and office logistics Ensure confidentiality of company and project information Support HR/admin functions including document control and record keepin<br>g<br>Requirements:Arabic and English Proficiency Minimum 3 years in secretarial / administrative roles Strong experience working with Oracle system (mandatory) Previous experience in large-scale projects in Qatar or multinational companies Must hold valid Qatar Residence Permit (RP) Professional appearance and strong communication skills Immediate availability requir<br>ed

<p>About PULSE (MENA) PULSE (MENA) is a dynamic organization committed to supporting operational excellence, collaboration, and innovation across the Middle East and North Africa. We are looking for an organized, proactive, and detail-oriented Operations Admin &amp; Office Support professional to join our growing remote team. This role is ideal for someone beginning their professional career who enjoys organization, problem-solving, and supporting teams to operate efficiently. You will play a key role in ensuring smooth day-to-day administrative operations while gaining valuable experience across multiple business functions. Position Summary The Entry-Level Professional Operations Admin &amp; Office Support is responsible for providing administrative and operational support to internal teams. The successful candidate will help coordinate daily activities, maintain records, assist with documentation, support scheduling, and contribute to improving operational processes. Working remotely, this position requires excellent organizational skills, strong communication abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree or diploma in Business Administration, Management, Operations, Office Administration, or a related field (or equivalent practical experience).</li><li>0 2 years of professional experience.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills in English.</li><li>High attention to detail and accuracy.</li><li>Ability to manage multiple tasks simultaneously.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to work independently in a remote environment.</li><li>Positive attitude and willingness to learn.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with Google Workspace (Docs, Sheets, Drive, Meet).</li><li>Comfortable using video conferencing platforms.</li><li>Experience with project management or collaboration tools (such as Trello, Asana, ClickUp, Monday.com, or similar) is an advantage.</li><li>Ability to quickly learn new software and internal systems.</li><li>Internship or administrative experience is a plus.</li><li>Experience supporting remote teams is desirable.</li><li>Knowledge of business operations and office administration.</li><li>Basic understanding of project coordination.</li><li>Familiarity with CRM or document management systems is an asset.</li></ul>

<br><br><ul><li><p>Staff coordination & support</p></li><li><p>Attendance, timesheet & overtime management</p></li><li><p>Leave tracking & monthly HR reports</p></li><li><p>General HR administrative work</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Female candidates preferred</p></li><li><p>Indian candidates preferred</p></li><li><p>Freshers are welcome to apply</p></li><li><p>HR/Admin experience is an advantage</p></li><li><p>Good communication and interpersonal skills</p></li><li><p>Basic knowledge of MS Excel</p></li><li><p>Organized, responsible, and willing to learn</p></li><li><p>Ability to coordinate with staff and handle HR administrative tasks</p></li><li><p>Available to join immediately</p></li></ol>

About The Role The Label is seeking a reliable and detail-oriented Junior Accountant & Admin to support our finance and administrative operations. The role will primarily focus on handling financial transfers, payment processing, and accounting support, while also assisting with day-to-day administrative tasks to ensure smooth business operations.<br>Key Responsibilities Accounting & Finance Process and manage bank transfers, payments, and financial transactions accurately and on time. Monitor daily cash flow and maintain records of all transfers and payments. Reconcile bank statements and company accounts. Assist with accounts payable and accounts receivable activities. Maintain financial records, invoices, receipts, and supporting documentation. Assist in preparing financial reports and reconciliations. Coordinate with banks and external parties regarding financial matters. <br>Administration Maintain organized filing systems and company records. Assist with document preparation, correspondence, and data entry. Support contract administration and record management. Coordinate with internal departments regarding operational and administrative requirements. Assist with general office administration and day-to-day support tasks. <br>Requirements Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Minimum 2–4 years of experience in accounting, finance, or administrative roles. Strong understanding of accounting principles and financial processes. Experience handling bank transfers, payments, and reconciliations. Proficiency in Microsoft Excel and Microsoft Office applications. Excellent organizational skills and attention to detail. Strong communication and time-management skills. Ability to maintain confidentiality and handle sensitive financial information.

About The Role The Label is seeking a reliable and detail-oriented Junior Accountant & Admin to support our finance and administrative operations. The role will primarily focus on handling financial transfers, payment processing, and accounting support, while also assisting with day-to-day administrative tasks to ensure smooth business operations.<br>Key Responsibilities Accounting & Finance Process and manage bank transfers, payments, and financial transactions accurately and on time. Monitor daily cash flow and maintain records of all transfers and payments. Reconcile bank statements and company accounts. Assist with accounts payable and accounts receivable activities. Maintain financial records, invoices, receipts, and supporting documentation. Assist in preparing financial reports and reconciliations. Coordinate with banks and external parties regarding financial matters. <br>Administration Maintain organized filing systems and company records. Assist with document preparation, correspondence, and data entry. Support contract administration and record management. Coordinate with internal departments regarding operational and administrative requirements. Assist with general office administration and day-to-day support tasks. <br>Requirements Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Minimum 2–4 years of experience in accounting, finance, or administrative roles. Strong understanding of accounting principles and financial processes. Experience handling bank transfers, payments, and reconciliations. Proficiency in Microsoft Excel and Microsoft Office applications. Excellent organizational skills and attention to detail. Strong communication and time-management skills. Ability to maintain confidentiality and handle sensitive financial information.

<p>Liaise with Director of Entertainment / Rixy Club Chief/Supervisor to create a safe environment for all children attending the kid s club / cr che. Ensure all parents fill in the registration form for their children correctly, containing the history of the child. Create an inventory for all toys / equipment at the club /cr che. Ensure all equipments are clean and properly maintained. Inform Assistant Recreation Manager / Recreation Supervisor for any need of additional toys or replacement of toys. Ensure to follow daily, weekly and monthly activity schedules as instructed by the Supervisor. Ensure all club s rules and regulations are enforced at all times. Maintain club / cr che clean and tidy at all times. Be fully aware of club s facilities, timings, promotions and prices.</p><p><strong>Desired Candidate Profile</strong></p><p>High school diploma or equivalent. Previous experience working with children (e.g. childcare, nursery, school, camp, or recreation) is preferred.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span><span>We are seeking Arabic Female Secretaries with strong administrative background and hands-on experience in Oracle systems. The ideal candidates will support senior management and project teams in a fast-paced multinational environment in Qatar.<br></span></span></p><br><p><b><span><span>Key Responsibilities:</span></span></b></p><br><ul><li><span><span>Provide full secretarial and administrative support to management and project teams</span></span></li><li><span><span>Handle scheduling, meetings, calendars, and internal coordination</span></span></li><li><span><span>Prepare reports, correspondence, and official documentation</span></span></li><li><span><span>Maintain accurate filing systems (digital and physical)</span></span></li><li><span><span>Use Oracle systems for data entry, documentation, and administrative processing</span></span></li><li><span><span>Coordinate communication between departments and external stakeholders</span></span></li><li><span><span>Manage travel arrangements, appointments, and office logistics</span></span></li><li><span><span>Ensure confidentiality of company and project information</span></span></li><li><span><span>Support HR/admin functions including document control and record keeping</span></span></li></ul><br><span>Requirements</span><p><b><span><span>Requirements:</span></span></b></p><br><ul><li><span><span>Arabic and English Proficiency</span></span></li><li><span><span>Minimum 3 years in secretarial / administrative roles</span></span></li><li><span><span>Strong experience working with Oracle system (mandatory)</span></span></li><li><span><span>Previous experience in large-scale projects in Qatar or multinational companies</span></span></li><li><span><span>Must hold valid Qatar Residence Permit (RP)</span></span></li><li><span><span>Professional appearance and strong communication skills</span></span></li><li><span><span>Immediate availability required</span></span></li></ul><br> </div>

<p>We Are Looking For Attentive, Courteous, And Professional Female Receptionists With A Genuine Passion For Front-Desk Management And A Commitment To Delivering Outstanding First Impressions.</p><p><b>KEY RESPONSIBILITIES :</b></p><ul><li>Guest Relations: Greet visitors warmly and handle all front desk inquiries with a customer-centric attitude.</li><li>Communication: Manage incoming calls, emails, and professional correspondence fluently in English.</li><li>Admin Support: Handle general administrative tasks, filing, and daily office operations.</li><li>Front Desk Upkeep: Maintain a clean, organized, and welcoming reception area at all times.</li><li>Multitasking: Manage schedules, coordinate appointments, and multitask efficiently under pressure.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Minimum 2 years of experience as a Receptionist or in a Customer Service role.</li><li>Fluent in English with excellent communication skills.</li><li>Experience handling general administrative and front desk duties.</li><li>Good organizational and multitasking abilities.</li><li>Professional appearance with a positive, customer-centric attitude.</li></ul>