Document Controller

<strong>Public Relations Officer (PRO) - Document Controller &amp; Material Coordination Support - Doha, Qatar<br><br></strong>We empower our people to stay resilient and relevant in a constantly evolving world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make an outstanding addition to our vibrant international team.<br><br>Siemens Digital Industries is a leading innovator in automation and digitalization. Our mission is to support customers in maximizing growth, profit opportunities and ecological footprint in the discrete and process industries. Ready to create your own journey?<br><br>Join our Digital Industry as the Public Relations Officer (PRO) / Document Controller &amp; Material Coordination Support and help us transform the everyday by finding solutions and making the world a more inquisitive place for tomorrow.<br><br><strong>You’ll make an impact by:<br><br></strong><ul><li>Managing gate pass processing activities for personnel, vehicles, tools, and materials entering industrial facilities.</li><li>Preparing, submitting, tracking, and collecting gate passes and access permits while ensuring compliance with customer, MOI, and regulatory requirements.</li><li>Maintaining document control systems including filing, revision control, tracking logs, and archiving.</li><li>Coordinating receipt, storage, issuance, and movement of materials and tools across warehouses, workshops, sites, and service teams.</li><li>Providing administrative, reporting, audit, and operational support activities.<br><br></li></ul><strong>Your success is grounded in<br><br></strong><ul><li>Strong knowledge of gate pass procedures for Ras Laffan and Mesaieed Industrial Cities.</li><li>Good understanding of Ministry of Interior (MOI) application processes and documentation requirements.</li><li>Experience in access permits, visitor passes, vehicle permits, and site-entry documentation.</li><li>Knowledge of document control principles, filing systems, revision management, and records control.</li><li>Basic inventory and material coordination experience.</li><li>Proficiency in Microsoft Office applications (Excel, Word, Outlook, and Teams).</li><li>Strong organizational, communication, coordination, and stakeholder management skills.</li><li>Fluent Arabic preferred and good English communication skills.<br><br></li></ul><strong>Additional Role Information<br><br></strong>Travel Requirements: Frequent travel within Qatar, particularly between Doha, Ras Laffan, and Mesaieed Industrial Cities, including visits to customer facilities, gate pass offices, and government entities. Ability to work in industrial environments and support urgent mobilization requirements.<br><br>Preferred Qualifications: Diploma or Bachelor’s degree in Business Administration, Logistics, or related field. Minimum 3 to 5 years of experience in Qatar in PRO, Government Relations, Administration, or Document Control roles. Industrial customer experience and material coordination experience are advantageous.<br><br><strong>You’ll</strong> <strong>benefit from<br><br></strong><ul><li>2 to 3 days of mobile working per week as a global standard.</li><li>Diverse and inclusive culture.</li><li>An environment where everyone can bring their whole self and feel a sense of belonging.</li><li>the foundation to develop personally and professionally.</li><li>Extraordinary variety of learning &amp; development opportunities<br><br></li></ul><strong>Transform the everyday with us<br><br></strong>We value your outstanding identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.<br><br>We celebrate the fact that our people are individuals and have different preferences and needs. If we all thought the same, we would never think of anything new! That’s why we recruit extraordinary minds from all walks of life. We are committed to furthering our culture of diversity, equity and inclusion. We encourage applications from a diverse talent pool and are happy to give the opportunity to discuss flexibility and reasonable adjustment requirements. Many of our teams are working optimally in a remote, virtual adding to our ability to offer more flexibility on how you handle your time.<br><br>Please note: Only complete applications can be considered in the selection process.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> The Cost Controller Supervisor is responsible for supervising daily food, beverage, and general store cost control operations, overseeing inventory reconciliation, verifying variances, and guiding the Assistant Cost Controller to ensure accurate cost reporting and compliance with hotel financial standards.<br><br>The job of <strong>Cost Controller Supervisor</strong> is executed satisfactorily when:<br><ul><li>F&amp;B POS system is up date with current pricing.</li><li>Cost reports are created and distributed monthly.</li><li>Random spot checks are performed and documented.</li><li>Stocks in storeroom and outlets are on par with demand period.</li></ul><br><ul><li>Supervise and participate in month-end stocktaking across all food, beverage, and general stores, as well as unannounced operational spot checks.</li><li>Oversee the bi-annual operating equipment (OE) inventory, investigate discrepancies, and prepare variance and loss reports for management review.</li><li>Review, audit, and approve daily spoilage, wastage, and complimentary/entertainment reports prior to posting in the accounting system.</li><li>Lead regular market surveys for food and beverage commodities—particularly fresh produce, meat, and seafood—to benchmark vendor pricing and ensure cost competitiveness.</li><li>Review and approve new menu item additions, recipe costings, and price updates in the POS (Micros) and Materials Control / FBM systems.</li><li>Verify daily POS item sales imports into the inventory system (FBM/MC) and reconcile theoretical versus actual consumption.</li><li>Audit daily inter-outlet and inter-kitchen transfer requests to ensure accurate departmental cost allocation and inventory balances.</li><li>Conduct and supervise random spot checks across beverage outlets, bars, and banquet operations, analyzing pour costs and potential variances.</li><li>Monitor and perform spot checks at the receiving bay, ensuring invoice quantities, weights, and quality specifications match purchase orders and physical deliveries.</li><li>Prepare monthly Food &amp; Beverage Cost Reconciliation reports, analyze high-variance items, and assist the Cost Controller / Financial Controller in monthly closing and budget preparation.</li><li>Train, guide, and supervise the Assistant Cost Controller and storekeepers on standard cost control procedures and inventory hygiene.</li></ul> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The Document Controller will be responsible for managing the intake, handling, and archiving of all technical and administrative documentation for our facility management projects. You will ensure that all project stakeholders have access to the most up-to-date information while maintaining a rigorous audit trail in compliance with ISO standards.</p><br><br> <strong>Key Responsibilities</strong> <ul> <li> <p><strong>System Management:</strong> Maintain and update the Electronic Document Management System (EDMS).</p><br><br> </li> <li> <p><strong>Quality Control:</strong> Review all incoming and outgoing documents (drawings, O&amp;M manuals, reports, and submittals) for accuracy and compliance with company formats.</p><br><br> </li> <li> <p><strong>Workflow Tracking:</strong> Manage the numbering, filing, sorting, and retrieval of documents quickly and efficiently.</p><br><br> </li> <li> <p><strong>Liaison:</strong> Act as the primary point of contact between the FM team, subcontractors, and the client regarding document status.</p><br><br> </li> <li> <p><strong>Archiving:</strong> Ensure all "As-Built" drawings and hand-over documents are correctly indexed for the lifecycle of the facility.</p><br><br> </li> <li> <p><strong>Reporting:</strong> Generate weekly/monthly status reports on document progress, overdue reviews, and pending approvals.</p><br><br> </li> </ul> <strong>Required Qualifications &amp; Skills</strong> <ul> <li> <p><strong>Experience:</strong> Minimum of 3–5 years of experience in Document Control, specifically within <strong>Facility Management </strong>in the GCC (Qatar experience preferred).</p><br><br> </li> <li> <p><strong>Technical Proficiency:</strong> Advanced skills in MS Office (Excel is a must) and experience with EDMS software (e.g., Aconex, Newforma, or Procore).</p><br><br> </li> <li> <p><strong>Education:</strong> Bachelor’s degree or Diploma in Business Administration or a related field.</p><br><br> </li> </ul><br> </div>

<strong>Primary Purpose Of The Job<br><br></strong>Lead the Project Services team—including Senior Cost Engineer, Senior Planning Engineer, and Senior Document Controller—to deliver cost management, budget control, planning and scheduling, contracts administration, accounts payable, document control, project reporting, and general administrative services. Ensure the successful and timely execution of the Feasibility and Concept Optimization Study, FEED and EPIC stages for the NFA Sustainability Project, within budget and in line with project requirements.<br><br><strong>Required Experience And Skills<br><br></strong><ul><li>Minimum 18 years’ experience in Oil &amp; Gas, with at least 8 years in a senior project control role.</li><li>Proficiency in Primavera P6, P6 Analytics, Primavera Risk Analysis, MS Project, MS Office, and SAP.</li><li>Strong leadership, communication, conflict resolution, and presentation skills.</li><li>Experience in major project execution, including engineering, procurement, fabrication, installation, commissioning, and start-up.<br><br></li></ul><strong>Educational Qualifications<br><br></strong><ul><li>Bachelor’s degree in engineering (master’s preferred).</li><li>Membership in a recognized professional engineering association/institution.</li><li>PMP certification is an advantage.</li></ul>

<p>Shall have minimum qualification required for the position Diploma or equivalent; Shall have a minimum experience of 10 years in planning or similar experience in a Pellet plant / Cement plant / Steel plant or any other Heavy Process industry; Shall supervise and manage the workforce, plan and coordinate jobs execution and resource allocation; Shall generate the required daily, weekly and monthly reports which is to be sent to client Contract Controller; Shall carry out on site supervision. Shall handle the Occupational Health and Safety tasks; Shall be able to monitor/follow up the activities. Shall be capable to work with logistics and material planning.</p><p><strong>Desired Candidate Profile</strong></p><p>Shall have minimum qualification required for the position Diploma or equivalent; Shall have a minimum experience of 10 years in planning or similar experience in a Pellet plant / Cement plant / Steel plant or any other Heavy Process industry; Shall supervise and manage the workforce, plan and coordinate jobs execution and resource allocation; Shall generate the required daily, weekly and monthly reports which is to be sent to client Contract Controller; Shall carry out on site supervision. Shall handle the Occupational Health and Safety tasks; Shall be able to monitor/follow up the activities. Shall be capable to work with logistics and material planning</p>

<p>The Document Controller is responsible to maintain, manage &amp; control all documents either for a particular project or for the whole organization as per the company s standards.</p><p><b><br></b></p><p><b>Duties and Responsibilities:</b></p><ul><li>Coordinate all activities related to the Document Control procedure, including but not limited to technical documents, drawings, and commercial correspondences.</li><li>Input document data into the standard registers ensuring that the information is accurate and up to date.</li><li>Compile &amp; prepare various reports as requested by the line manager.</li><li>Receive all consultants and subcontractors drawings, log, and distribute them as required by the Project Manager.</li><li>Scan and database copies of approved controlled documents and drawings &amp; distribute them to the concerned parties &amp; personnel whether internal or external in a timely manner. (Keeping original hard copy versions)</li><li>Maintain updated database of all approved documents and drawings for every project/department.</li><li>Ensures proper document classification, sorting, filing and archiving.</li><li>Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration and with easy traceability.</li><li>Perform file backup to ensure proper storage and archiving of electronic registers.</li><li>Perform document quality check in accordance to Company document control procedures (SOPs)</li><li>Coordinate, implement, and maintain the company s Document Control procedure.</li><li>Prepare and maintain as-built photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project closeout.</li><li>Maintain absolute confidentiality of records and transactions.</li></ul>

<p>Support Project Managers with day-to-day project administration. Schedule meetings, prepare agendas, record meeting minutes, and distribute action items. Maintain project calendars and coordinate project-related activities. Maintain and update project documentation, including project plans, schedules, reports, registers, and status updates. Ensure project records are accurate, organized, and easily accessible. Support document control and filing processes. Coordinate project tasks and activities across team members. Track assigned actions and follow up on deliverables and deadlines. Assist in ensuring project milestones are achieved on schedule. Act as a communication liaison between project teams, stakeholders, and other departments. Assist with the preparation of project correspondence, reports, presentations, and announcements. Facilitate effective communication across project teams. Monitor project progress and key milestones. Update project management systems and maintain accurate project records. Prepare regular progress reports and highlight potential delays or issues to the Project Manager. Assist with tracking project resources, equipment, and material requirements. Support project expense tracking and the preparation of basic budget reports. Monitor resource availability and escalate shortages where required. Identify and report potential project risks, issues, and roadblocks. Escalate concerns to the Project Manager and support the implementation of mitigation actions. Promote collaboration and coordination among project team members. Support project delivery activities and contribute to a positive team environment.</p><p><strong>Desired Candidate Profile</strong></p><p>BEng, Diploma, Vocational Degree, or equivalent qualification. CAPM Certification or equivalent project management certification. More than 5 years of professional experience. Minimum 3 years of experience supporting projects within airport, live operational, or major infrastructure environments . Regional (Middle East) experience is preferred. Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. High attention to detail and accuracy. Proactive problem-solving mindset and ability to work independently. Strong interpersonal skills and ability to work effectively within multidisciplinary teams. Proficiency in project management and collaboration tools. Advanced Microsoft Office skills, particularly Excel, Word, PowerPoint, and Outlook . Experience with project documentation, reporting, scheduling, and progress tracking.</p>

<ul><li>Prepare accurate financial statements, ensuring compliance with regulatory standards and internal policies.</li><li>Manage day-to-day accounting functions including accounts payable, accounts receivable, and payroll processing.</li><li>Support budgeting and forecasting activities by providing detailed financial analysis and reports.</li><li>Maintain organized financial records and documentation for easy retrieval during audits or reviews.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Accounting, Finance, or a related field, with a solid academic foundation.</p></li><li><p>1-3 years of relevant work experience in accounting and administrative roles, showcasing versatility.</p></li><li><p>Professional certification such as CPA or CMA preferred, demonstrating commitment to professional excellence.</p></li><li><p>Experience in a fast-paced industry, particularly in finance, manufacturing, or services sector, is highly regarded.</p></li><li><p>Knowledge of accounting software like quickbooks, odoo</p></li><li><p>Also, can do document controller role.</p></li></ul>

<p>The Cost Controller Supervisor is responsible for supervising daily food, beverage, and general store cost control operations, overseeing inventory reconciliation, verifying variances, and guiding the Assistant Cost Controller to ensure accurate cost reporting and compliance with hotel financial standards.</p><p>The job of <strong>Cost Controller Supervisor</strong> is executed satisfactorily when:</p><ul><li> F&amp;B POS system is up date with current pricing.</li><li> Cost reports are created and distributed monthly.</li><li> Random spot checks are performed and documented.</li><li> Stocks in storeroom and outlets are on par with demand period.</li></ul><ul><li> Supervise and participate in month-end stocktaking across all food, beverage, and general stores, as well as unannounced operational spot checks.</li><li> Oversee the bi-annual operating equipment (OE) inventory, investigate discrepancies, and prepare variance and loss reports for management review.</li><li> Review, audit, and approve daily spoilage, wastage, and complimentary/entertainment reports prior to posting in the accounting system.</li><li> Lead regular market surveys for food and beverage commodities particularly fresh produce, meat, and seafood to benchmark vendor pricing and ensure cost competitiveness.</li><li> Review and approve new menu item additions, recipe costings, and price updates in the POS (Micros) and Materials Control / FBM systems.</li><li> Verify daily POS item sales imports into the inventory system (FBM/MC) and reconcile theoretical versus actual consumption.</li><li> Audit daily inter-outlet and inter-kitchen transfer requests to ensure accurate departmental cost allocation and inventory balances.</li><li> Conduct and supervise random spot checks across beverage outlets, bars, and banquet operations, analyzing pour costs and potential variances.</li><li> Monitor and perform spot checks at the receiving bay, ensuring invoice quantities, weights, and quality specifications match purchase orders and physical deliveries.</li><li> Prepare monthly Food &amp; Beverage Cost Reconciliation reports, analyze high-variance items, and assist the Cost Controller / Financial Controller in monthly closing and budget preparation.</li><li> Train, guide, and supervise the Assistant Cost Controller and storekeepers on standard cost control procedures and inventory hygiene.</li></ul><p><strong>Desired Candidate Profile</strong></p><strong>COMPETENCIES: </strong><ul><li> Ability to handle high volume with attention to detail</li><li> Excellent written and verbal communication skills</li><li> An ability to establish and retain effective working relationships with hotel staff and clients/vendors</li><li> Strong organizational and time management skills</li><li> Applies a professional, confidential and ethical approach at all times</li><li> Works in a safe, prudent and organized manner</li></ul><br><strong>TECHNICAL COMPETENCIES: </strong><ul><li> Ability to operate computer and office equipment</li><li> Proficiency in Excel and Word</li><li> Experience in respective accounting software is a plus</li><li> Knowledge of the generally accepted accounting principles and local regulations</li></ul><br>

<p><strong>Capelle Pillai Decor WLL</strong> is looking for a motivated and results-oriented <strong>Sales Executive cum Document Controller</strong> to join our team in Doha, Qatar.</p><p>Key Responsibilities</p><ul><li><p>Generate new leads and identify potential business opportunities.</p></li><li><p>Develop and maintain strong client relationships.</p></li><li><p>Drive sales and contribute to business growth.</p></li><li><p>Maintain accurate project and client records using <strong>Aconex</strong>.</p></li><li><p>Manage documentation and ensure records are properly updated.</p></li><li><p>Prepare and maintain reports and trackers using <strong>Microsoft Excel</strong>.</p></li><li><p>Coordinate with internal teams to ensure smooth execution of sales and documentation activities.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p><strong>1–2 years of relevant experience</strong> in the <strong>Events & Exhibition industry in Doha, Qatar</strong>.</p></li><li><p>Proven ability in lead generation and business development.</p></li><li><p>Good knowledge of <strong>Aconex</strong> and <strong>Microsoft Excel</strong>.</p></li><li><p>Strong communication, coordination, and interpersonal skills.</p></li><li><p><strong>Immediate joiners preferred.</strong></p></li><li><p><strong>Valid Driving License (DL) is an added advantage.</strong></p></li></ol>

<p><strong>Department: </strong>Finance &amp; Procurement</p><p><strong>Location: </strong>Qatar - Doha<br><br></p><strong>Description<br><br></strong>The Cost Controller Supervisor is responsible for supervising daily food, beverage, and general store cost control operations, overseeing inventory reconciliation, verifying variances, and guiding the Assistant Cost Controller to ensure accurate cost reporting and compliance with hotel financial standards.<br><br>The job of <strong>Cost Controller Supervisor</strong> is executed satisfactorily when:<ul><li>F&amp;B POS system is up date with current pricing.</li><li>Cost reports are created and distributed monthly.</li><li>Random spot checks are performed and documented.</li><li>Stocks in storeroom and outlets are on par with demand period.<br><br><br></li></ul><strong>Key Responsibilities<br><br></strong><ul><li>Supervise and participate in month-end stocktaking across all food, beverage, and general stores, as well as unannounced operational spot checks.</li><li>Oversee the bi-annual operating equipment (OE) inventory, investigate discrepancies, and prepare variance and loss reports for management review.</li><li>Review, audit, and approve daily spoilage, wastage, and complimentary/entertainment reports prior to posting in the accounting system.</li><li>Lead regular market surveys for food and beverage commodities—particularly fresh produce, meat, and seafood—to benchmark vendor pricing and ensure cost competitiveness.</li><li>Review and approve new menu item additions, recipe costings, and price updates in the POS (Micros) and Materials Control / FBM systems.</li><li>Verify daily POS item sales imports into the inventory system (FBM/MC) and reconcile theoretical versus actual consumption.</li><li>Audit daily inter-outlet and inter-kitchen transfer requests to ensure accurate departmental cost allocation and inventory balances.</li><li>Conduct and supervise random spot checks across beverage outlets, bars, and banquet operations, analyzing pour costs and potential variances.</li><li>Monitor and perform spot checks at the receiving bay, ensuring invoice quantities, weights, and quality specifications match purchase orders and physical deliveries.</li><li>Prepare monthly Food &amp; Beverage Cost Reconciliation reports, analyze high-variance items, and assist the Cost Controller / Financial Controller in monthly closing and budget preparation.</li><li>Train, guide, and supervise the Assistant Cost Controller and storekeepers on standard cost control procedures and inventory hygiene.<br><br></li></ul><strong>Skills, Knowledge and Expertise<br><br></strong><strong>COMPETENCIES: </strong><ul><li>Ability to handle high volume with attention to detail</li><li>Excellent written and verbal communication skills</li><li>An ability to establish and retain effective working relationships with hotel staff and clients/vendors</li><li>Strong organizational and time management skills</li><li>Applies a professional, confidential and ethical approach at all times</li><li>Works in a safe, prudent and organized manner<br><br></li></ul><strong>TECHNICAL COMPETENCIES:</strong><ul><li>Ability to operate computer and office equipment</li><li>Proficiency in Excel and Word</li><li>Experience in respective accounting software is a plus</li><li>Knowledge of the generally accepted accounting principles and local regulations<br></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><span>Job Description</span><br></span><p><span>We are Sisco Jobs, a recruitment consultancy based in Trichy, Tamil Nadu. We are hiring on behalf of our client for the position of </span><b><span>Document Controller in Qatar</span></b><span>. Our client, </span><b><span>Danem Engineering Works W.L.L</span></b><span>, is seeking skilled and motivated professionals with strong document-control experience. If you meet the requirements below, apply early as positions are limited.</span><br></p><br><span>Key Responsibilities</span><br><ul><li><span>Manage, organize, track, and maintain project and organizational documents in accordance with established document-control procedures.</span><br></li><li><span>Maintain accurate document registers and ensure all incoming and outgoing documents are properly recorded.</span><br></li><li><span>Control document revisions and ensure that only current and approved versions are distributed to relevant stakeholders.</span><br></li><li><span>Coordinate the submission, review, approval, distribution, and retrieval of drawings, reports, correspondence, and other controlled documents.</span><br></li><li><span>Maintain electronic and physical filing systems to ensure documents can be retrieved quickly and accurately.</span><br></li><li><span>Monitor document status and follow up with relevant departments on pending submissions, approvals, and revisions.</span><br></li><li><span>Ensure document numbering, naming, filing, and archiving practices comply with established procedures.</span><br></li><li><span>Support project and departmental teams by providing accurate documentation and maintaining complete audit trails.</span><br></li></ul><span>Required Skills</span><br><ol><li><b><span>Document Control:</span></b><span> Strong ability to manage controlled documents throughout their lifecycle.</span><br></li><li><b><span>Document Management Systems:</span></b><span> Ability to organize, retrieve, distribute, and maintain electronic project records.</span><br></li><li><b><span>Revision Control:</span></b><span> Strong understanding of document revisions, version tracking, and controlled distribution.</span><br></li><li><b><span>Records Management:</span></b><span> Ability to maintain accurate registers, filing structures, and document archives.</span><br></li><li><b><span>MS Office:</span></b><span> Proficiency in office productivity tools for registers, reports, correspondence, and document tracking.</span><br></li></ol><span>Preferred Skills</span><br><ul><li><span>Experience handling engineering or project documentation.</span><br></li><li><span>Familiarity with technical drawings, transmittals, submittals, and document registers.</span><br></li><li><span>Strong attention to detail and document-tracking accuracy.</span><br></li></ul><span>Work Experience Requirements</span><br><p><span>Candidates must have </span><b><span>8–10 years of experience</span></b><span>. Relevant experience in document control, records management, project documentation, or a comparable documentation environment is preferred for this role.</span><br></p><br><span>Education</span><br><p><b><span>Minimum:</span></b><span> Any Degree/Diploma</span><br></p><br>Contact Number - 9786888866 <br><br><br> </div>

<p>A leading organization in Qatar is seeking a highly organized and analytical <strong>Procurement Analyst / Document Controller</strong> to support procurement operations, contract administration, and document management activities.</p><p><br></p><p>This role is ideal for a detail-oriented professional with experience in procurement processes, vendor coordination, contract documentation, and records management.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p>Procurement Analysis</p><ul><li>Support sourcing, procurement, and contract administration activities.</li><li>Analyze procurement data, spend trends, and vendor performance metrics.</li><li>Assist in preparing procurement reports, dashboards, and management presentations.</li><li>Coordinate with internal stakeholders to gather purchasing requirements and monitor procurement timelines.</li><li>Ensure procurement activities comply with organizational policies and governance requirements.</li></ul><p><br></p><p>Document Control</p><ul><li>Manage procurement, contract, and project-related documentation throughout the document lifecycle.</li><li>Maintain document registers, filing systems, and electronic document management systems.</li><li>Ensure accurate version control, document tracking, and retrieval processes.</li><li>Coordinate the review, approval, distribution, and archiving of procurement and contract documents.</li><li>Monitor compliance with document control procedures and quality standards.</li></ul><p><br></p><p><strong>Qualifications &amp; Experience</strong></p><ul><li>Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Engineering, or a related discipline.</li><li>Minimum 5 years of experience in procurement, contract administration, document control, or a similar role.</li><li>Experience supporting procurement and contract management functions within large organizations.</li><li>Strong analytical and reporting skills with proficiency in Microsoft Excel and ERP systems.</li><li>Familiarity with document management systems and electronic filing platforms.</li><li>Excellent organizational, communication, and stakeholder management skills.</li><li>Ability to manage multiple priorities while maintaining a high degree of accuracy.</li></ul><p><br></p><p>Preferred</p><ul><li>Experience in government, infrastructure, construction, industrial, logistics, or regulated environments.</li><li>Knowledge of procurement best practices and contract documentation processes.</li><li>Professional certifications such as CIPS, PMP, or document control-related certifications are advantageous.</li></ul><p><br></p><p><strong>Why Join?</strong></p><p>This is an exciting opportunity to contribute to a high-performing organization where procurement excellence, governance, and operational efficiency play a critical role in delivering strategic objectives.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job QA/QC Manager <p>Job Title QA/QC Manager</p><br> <p>Section QA/QC Division Major Projects</p><br> <p>Department QA/QC Reports to Chief Major Projects Officer</p><br> <p>JOB PURPOSE</p><br> <p>This role is responsible for leading and managing the QA/QC Department within Major Projects, ensuring the</p><br> <p>effective development, coordination, implementation, execution, and control of quality activities in alignment</p><br> <p>with the Company's strategy, commitments, and goals. The position oversees multi-disciplinary teams,</p><br> <p>including Section Heads, Engineers, Coordinators, Supervisors, and Inspectors, to deliver QA/QC governance</p><br> <p>and Project support in accordance with Company requirements.</p><br> <p>The role is strongly focused on managing the QA/QC team, providing direction for technical problem-solving,</p><br> <p>decision-making, and portfolio analysis through innovative and analytical approaches. The role-holder is</p><br> <p>accountable for driving compliance with Project quality requirements while promoting and ensuring</p><br> <p>adherence to Company Occupational Health &amp; Safety, Environmental, Energy, and Quality systems and</p><br> <p>standards</p><br> <p>KEY ACCOUNTABILITIES</p><br> <p>Management Systems</p><br> <p>Awareness of Company Integrated Management Systems (Quality; Environment; Occupational Health &amp;</p><br> <p>Safety; Responsible Care; &amp; Energy Management Systems and IFA Product Stewardship)</p><br> <p>Comply with all the relevant policies and procedures of Company Integrated Management Systems.</p><br> <p>Ensure that Company and Project HSEQ requirements take the highest priority and actively implemented</p><br> <p>in Project Day to day activities.</p><br> <p>Company Strategy</p><br> <p>Awareness of Company Vision, Mission, Strategic Map &amp; Core Values.</p><br> <p>Support to Senior Management</p><br> <p>Support the Chief Major Projects Officer by overseeing and managing all QA/QC activities.</p><br> <p>Assist the Chief Major Projects Officer in reviewing Project Team lessons learned and in finalizing the</p><br> <p>Lessons Learned Report.</p><br> <p>Adherence</p><br> <p>Awareness of Company and Major Projects specific HSE requirements and compliance with all relevant</p><br> <p>policies and procedures of Company Integrated Management Systems, Major Projects and the relevant</p><br> <p>Authorities</p><br> <p>Awareness of Company and Major Projects specific Quality requirements and compliance with all relevant</p><br> <p>policies and procedures</p><br> <p>Ensure full implementation and adherence to the HSE Regulations and proper follow up of the HSE</p><br> <p>Procedures and Instructions in all areas of Work</p><br> <p>Managing Activities:</p><br> <p>KEY ACCOUNTABILITIES</p><br> <p>1. QA/QC Leadership &amp; Strategy</p><br> <p>Lead the overall Quality Assurance and Quality Control function across all phases of the project:</p><br> <p>engineering, procurement, construction, and commissioning.</p><br> <p>Ensure full implementation of EPCC Contract requirements, Project specific Quality Management</p><br> <p>System/Plan.</p><br> <p>Support the Chief Major Projects Officer in all QA/QC matters and report deviations, risks, and</p><br> <p>improvement opportunities.</p><br> <p>Promote a culture of quality, compliance, and continuous improvement across the project team and</p><br> <p>contractors.</p><br> <p>2. Quality Surveillance Across Project Phases</p><br> <p>Oversee and conduct quality surveillance during:</p><br> <p>o Engineering: Ensure design deliverables meet quality standards and contractual</p><br> <p>requirements.</p><br> <p>o Procurement: Verify quality controls in material requisitions, vendor selection, inspection</p><br> <p>planning, and fabrication.</p><br> <p>o Construction: Monitor site activities for compliance with ITPs, method statements, and</p><br> <p>specifications.</p><br> <p>o Commissioning: Ensure systems are tested and verified in accordance with approved quality</p><br> <p>protocols.</p><br> <p>Review and follow the EPCC Contractor's Quality Gates Process to ensure engineering development</p><br> <p>aligns with project quality assurance requirements.</p><br> <p>3. Quality Audit Planning &amp; Execution</p><br> <p>Develop and implement a Project Quality Audit Plan covering internal teams, EPCC Contractor, and</p><br> <p>Subcontractors.</p><br> <p>Conduct scheduled and unscheduled audits, including:</p><br> <p>o Internal Project Team audits</p><br> <p>o EPCC Contractor audits</p><br> <p>o Subcontractor and vendor audits</p><br> <p>Prepare audit documentation (notifications, agendas, checklists, reports).</p><br> <p>Maintain an Audit Report Register to track non-conformances, observations, and agreed actions.</p><br> <p>Follow up on audit findings and ensure timely closure of recommendations.</p><br> <p>4. Procedure Review &amp; Compliance</p><br> <p>Review and approve Project Procedures to ensure they incorporate adequate QA/QC requirements.</p><br> <p>Ensure procedures are aligned with the EPCC Contract, PIM, and Company standards.</p><br> <p>Monitor implementation of procedures across all project phases and stakeholders.</p><br> <p>5. Contract &amp; Risk Management</p><br> <p>Follow up with EPCC Contractor on interpretation and implementation of EPCC Contract documents</p><br> <p>related to quality.</p><br> <p>Identify, report, and track quality-related risks within the QA/QC domain.</p><br> <p>Focal point (Risk Manager) for managing the Project Risk Management process including but not</p><br> <p>limited to development and establishment of Project Risk Register and its monthly update.</p><br> <p>KEY ACCOUNTABILITIES</p><br> <p>6. Quality Control Oversight</p><br> <p>Oversee all QC activities at site and vendor/subcontractor locations during equipment fabrication and</p><br> <p>delivery.</p><br> <p>Manage and allocate QC inspectors to ensure timely execution of inspections and RFIs.</p><br> <p>Ensure compliance with approved ITPs and monitor adherence throughout the project lifecycle.</p><br> <p>Review and approve inspection reports, expediting reports, and inspection notifications.</p><br> <p>7. Procurement Quality Control</p><br> <p>Liaise with Procurement to embed quality requirements in material requisitions, technical bid</p><br> <p>evaluations, and purchase orders.</p><br> <p>Review EPCC Contractor tender documents to confirm inclusion of technical specifications and quality</p><br> <p>requirements.</p><br> <p>Coordinate inspection visits to vendor facilities and manage inspection schedules and logistics.</p><br> <p>Review expediting reports and manage fabrication defects, ensuring timely resolution and</p><br> <p>documentation.</p><br> <p>8. Non-Conformance &amp; Deviation Management</p><br> <p>Review NCRs submitted by EPCC Contractors and Subcontractors for technical feasibility and</p><br> <p>contractual impact.</p><br> <p>Coordinate with engineering teams to evaluate NCRs and recommend corrective actions.</p><br> <p>Manage Negative Variation Orders for non-conformance-related costs.</p><br> <p>Review and approve deviation requests, concession requests, and material selection changes.</p><br> <p>Track closure of NCRs and verify implementation of corrective actions.</p><br> <p>9. Construction Quality Monitoring</p><br> <p>Continuously monitor construction activities to ensure correct interpretation and execution of</p><br> <p>technical documents.</p><br> <p>Verify construction works are performed in accordance with approved ITPs and meet quality and</p><br> <p>safety standards.</p><br> <p>Ensure timely identification and resolution of quality issues during construction.</p><br> <p>10. Mechanical Completion Oversight</p><br> <p>Lead the mechanical completion process, ensuring systems and components are installed, tested,</p><br> <p>and documented per contract requirements.</p><br> <p>Oversee punch list generation, classification (A/B/C), and closure in coordination with EPCC</p><br> <p>Contractor and Company teams.</p><br> <p>Ensure readiness for pre-commissioning and commissioning by verifying completion of quality related</p><br> <p>deliverables.</p><br> <p>11. Site &amp; Equipment Preservation</p><br> <p>Ensure proper preservation of equipment, spare parts, and tools at site per EPCC Contract and</p><br> <p>manufacturer recommendations.</p><br> <p>Monitor environmental conditions, storage practices, and handling procedures.</p><br> <p>Coordinate inspection of equipment upon arrival and during storage, ensuring compliance with</p><br> <p>preservation protocols.</p><br> <p>12. Inspection Test Plan (ITP) &amp; RFI Management</p><br> <p>Ensure all site activities are executed in accordance with approved ITPs.</p><br> <p>Monitor and verify completion of inspection hold points, witness points, and review points.</p><br> <p>Oversee the RFI process, ensuring timely submission, review, and closure.</p><br> <p>Maintain RFI logs and ensure traceability of inspection outcomes.</p><br> <p>13. Subcontractor Coordination &amp; Technical Review</p><br> <p>Review quality-related reports from EPCC Contractor and Subcontractors, including inspection</p><br> <p>summaries and test results.</p><br> <p>Coordinate with engineering teams to evaluate technical implications and recommend corrective</p><br> <p>actions.</p><br> <p>Ensure timely implementation and verification of rectification measures.</p><br> <p>14. Reporting &amp; Continuous Improvement</p><br> <p>Provide inputs to monthly progress reports, Steering Committee updates, and Board presentations.</p><br> <p>Support the Chief Major Projects Officer in reviewing and finalizing Lessons Learned reports.</p><br> <p>Promote continuous improvement initiatives and ensure lessons learned are captured and applied</p><br> <p>across the project.</p><br> <p>Project Progress and Planning:</p><br> <p>Follow up for the timely closure of Project quality audit findings.</p><br> <p>Follow up for progress of all QA/QC activities.</p><br> <p>Project Information Manual (PIM):</p><br> <p>Shall ensure Project Close Out with EPCC Contractor in line with PIM and Project Procedures</p><br> <p>Initiate 'Project Changes' affecting his function/ discipline in accordance with the Project Information</p><br> <p>Manual</p><br> <p>Shall document and submit Lessons Learned in accordance with relevant PIM procedure</p><br> <p>Initiate discipline specific 'Principal Decisions' in accordance with relevant PIM procedure.</p><br> <p>EDUCATIONAL QUALIFICATION &amp; EXPERIENCE</p><br> <p>Qualification Required Technical Non-Technical</p><br> <p>Higher Secondary School (12 years)</p><br> <p>Diploma (12+2 years)</p><br> <p>Advanced Diploma/Equivalent (12+3 years)</p><br> <p>Bachelor's Degree (12+4 years)</p><br> <p>Professional Certification (Please specify)</p><br> <p>Other Qualification (Please specify)</p><br> <p>Remarks</p><br> <p>QA/QC Manager shall possess at least 10 years of relevant work experience in similar major expansion</p><br> <p>projects out of which he/she shall be in leadership role in at least 5 years.</p><br> <br> <br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Supports the F&amp;B Cost Controller for calculating costs of food and beverage items, to the change in pricing of the menus or change the prices of certain items based on the information they </span><span>‎</span><span>collect, recommends solutions if food or beverage shortages occur.</span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Monitors conjointly with the F&amp;B Controller the cost controller policies, management plans contracts, recommendation plans.</span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Supports the F&amp;B Controller in establishing menu change process and ingredient/recipes adding process. Undertakes physical inventory randomly each month</span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Highlights cost saving opportunities. Runs monthly Cost Control audits and reports</span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Draws the opening inventory and menu items before any new store opening along with the Line Manager and Finance.<span>&nbsp; </span></span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Performs Stock Variance Analysis, recipes transfer between locations</span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Undertakes stock movement/ trend analysis and monitoring of fast-moving consumer goods</span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Reports changes in the purchase prices affecting Cost of Sales</span></p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span>Responsible for POS/ Micros updates to ensure the accurate listing of current food/ beverage/ retail items</span></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span>Graduate from College/ University with a Finance related degree</p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span>2-3 years of total experience with at least 1-2 years in FMCG, Hospitality, Catering or restaurant.</p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span>Excellent communication skills in English, Arabic desirable</p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span>Intermediate in MS Office suite</p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span>MICROS, Simphony, Fidelio Material Control</p> <p><span><span>·<span>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span>ERP experience desirable</p></div>

About QNB<br><br>Established in 1964 as the country’s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.<br><br>QNB Group’s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.<br><br>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard & Poor’s (A), Moody’s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.<br><br>Based on the Group’s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.<br><br>QNB Group has an active community support program and sponsors various social, educational and sporting events.<br><br>Job Purpose Summary<br><br>The incumbent will provide routine administrative support to Operations Control & Quality Assurance through the scanning, filing and retrieval of documents and data, management of internal and external mail through QPost, and coordination of office supply requirements through the Coupa system. The role also includes receiving supplies and approved items from vendors or stores, maintaining proper records, and ensuring timely support to the department in accordance with QNB policies and procedures.<br><br>Essential Duties & Responsibilities By Dimensions<br><br> Shareholder & Financial: Support cost efficiency by maintaining proper control over office supplies, minimising wastage, and ensuring timely ordering of approved stationery items through the Coupa system. Customer (Internal & External): Provide timely administrative support to internal stakeholders by ensuring accurate scanning, filing and retrieval of documents and data as requested. Coordinate with vendors, stores, and internal departments in relation to the receipt and delivery of stationery and office supplies. Manage the receipt, dispatch and tracking of internal and external mail with mail department, ensuring timely delivery and proper record maintenance. Internal (Processes, Products, Regulatory): Carry out document scanning activities and ensure records are saved, indexed and filed appropriately for easy retrieval and reference. Maintain complete and up-to-date physical and electronic filing systems in line with approved departmental procedures. Retrieve files, records, and supporting data from filing systems or shared repositories when requested by authorised staff. Handle the collection, dispatch and follow-up of internal and external mail through QPost and maintain related logs or acknowledgements, where required. Raise requests for office supplies and stationery through the Coupa system in accordance with approved procedures and business needs. Receive stationery and office supply deliveries from vendors or stores, verify the items against the request or delivery note, and arrange for proper storage or handover. Monitor stationery stock levels and highlight replenishment requirements to ensure continuity of office support functions. Learning & Knowledge: Maintain an understanding of current best practices, document handling standards, filing disciplines, and administrative procedures relevant to the role. Develop good organisational skills, attention to detail, and the ability to manage routine administrative tasks accurately and efficiently. Legal, Regulatory, and Risk Framework Responsibilities: Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy). Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks. Ensure systematic good outcomes for clients in accordance with Conduct Risk policy. Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the Operational Risk Management requirements. Maintain appropriate knowledge to ensure full qualification to undertake the role. Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence<br><br>Education/Experience Requirements<br><br> Bachelor A minimum of 1 year experience preferred work experience in a similar capacity; with demonstrated sense of integrity in the discharge of duties; proven record of providing logistical and administrative support generally, including during events and meetings or as required.<br><br>Note: you will be required to attach the following:<br><br>Resume/CVID Card (Front & Back) Education Certificate Passport

Job Summary We are seeking an experienced Application Support Specialist to provide end-to-end functional and technical support for the bank’s omni-channel applications, including branch banking web applications, mobile banking, retail internet banking, and corporate internet banking platforms. The role will be responsible for BAU support, incident and service request management, application monitoring, log analysis, preliminary RCA, release and deployment support, and coordination with development, QA, infrastructure, and business teams to ensure stable and reliable application operations. Key Responsibilities1. Application & BAU Support Handle BAU support emails, user queries, service requests, and incidents. Analyze, prioritize, troubleshoot, and resolve application issues. Ensure timely ticket updates and adherence to defined SLAs and compliance requirements. Escalate complex issues to development, infrastructure, or relevant technical teams.2. Application Monitoring & Troubleshooting Monitor application error logs, health logs, and performance metrics. Use App Dynamics (App D) or similar APM tools for application monitoring. Identify application anomalies, recurring incidents, and potential risks. Perform preliminary Root Cause Analysis (RCA) and document findings. Monitor dashboards and proactively identify issues before they impact users.3. Deployment & Release Management Support weekend deployments, application releases, and change activities. Perform functional and technical validation after deployments. Verify application availability and stability following releases. Coordinate with relevant teams during release and change windows.4. Technical & Infrastructure Support Participate in patch management, Disaster Recovery (DR) drills, database upgrades, and infrastructure activities. Perform application validation during DR exercises and technical maintenance. Support troubleshooting activities involving application, database, and Linux environments.5. Database & Application Support Perform basic troubleshooting using Oracle SQL and MySQL. Execute queries for data lookup, validation, and issue investigation. Review application logs and perform basic technical analysis. Use basic knowledge of Java, Java Script, and HTML to understand and troubleshoot application issues.6. Agile & Dev Ops Collaboration Participate in Agile ceremonies including stand-ups, sprint discussions, and retrospectives. Work closely with development, QA, infrastructure, Dev Ops, and business teams. Support Dev Ops-aligned release and operational processes. Contribute to continuous improvement of application support processes. Required Qualifications Bachelor's degree in Computer Science, Information Technology, or a related field. Experience in application support, production support, or IT operations. Strong analytical and troubleshooting skills. Ability to perform preliminary RCA and identify recurring issues. Good verbal and written communication skills. Ability to work effectively with cross-functional teams. Willingness to support weekend deployments and extended hours during critical releases. Required Technical Skills Oracle SQL & MySQLLinux/Unix servers and basic Linux commands Java – basic understanding Java Script – basic understanding HTML – basic understanding App Dynamics (App D) or similar APM/monitoring tools Application log monitoring and troubleshooting Incident and Service Request management Release and deployment support Patch management and DR support Preferred Skills Banking / Financial Services experience Omni-channel banking application experience Mobile Banking Retail Internet Banking Corporate Internet Banking Branch Banking applications API integrations and microservices Service Now, JIRA, Remedy, or similar ticketing systems Knowledge of Agile and Dev Ops practices Key Competencies Application troubleshooting Incident management Preliminary RCAProactive monitoring Problem-solving Attention to detail Ownership and accountability Customer-centric approach Team collaboration Ability to manage multiple priorities Strong communication skills

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> &nbsp;The Chief Accountant oversees daily hotel financial operations, general ledger management, and financial reporting. This role ensures strict compliance with hospitality accounting standards, manages the accounting team, and assists the Controller in cash flow management, internal audits, and budget preparation.&nbsp;<br><br><strong><br>General Ledger &amp; Financial Reporting:</strong> Oversee month-end and year-end closing processes, prepare balance sheet reconciliations, and compile monthly financial statements in compliance with USALI.<br><br><strong><br>Accounts &amp; Cash Flow Management:</strong> Supervise Accounts Payable, Accounts Receivable, Income Audit, and General Cashiering to optimize working capital and daily cash flow.<br><br><strong><br>Taxation &amp; Compliance:</strong> Prepare local tax filings (VAT, sales tax, corporate tax, payroll taxes) and ensure full compliance with regional financial regulations and statutory audits.<br><br><strong><br>Internal Controls &amp; Auditing:</strong> Enforce internal financial controls, monitor hotel revenue capture, verify daily income audits, and flag budget variances.<br><br><strong><br>Team Leadership &amp; Payroll:</strong> Lead and mentor the accounting staff, review monthly payroll processing, and coordinate with operational department heads on finance-related queries.<br><br> </div>

<p>The Timekeeper cum Document Controller is responsible for maintaining accurate employee attendance and timekeeping records, monitoring working hours, overtime, leave, and absences, and ensuring proper documentation, filing, and record management. The role supports HR and operational departments by maintaining accurate timesheets and ensuring that all documents are properly organized, updated, and accessible when required.<br></p>A. Timekeeping and Attendance Management<ul><li>Monitor and record daily employee attendance, working hours, late arrivals, early departures, and absences.</li><li>Maintain accurate timesheets, attendance registers, and overtime records.</li><li>Collect and verify attendance data from biometric systems, timesheets, or manual registers.</li><li>Prepare daily, weekly, and monthly attendance reports for HR and management.</li><li>Track overtime hours and coordinate with department supervisors for verification and approval.</li><li>Maintain records of employee leave, sick leave, holidays, and other attendance-related matters.</li><li>Coordinate with HR and payroll teams to ensure accurate attendance and overtime calculations.</li><li>Report attendance discrepancies and irregularities to the concerned department or HR.</li><li>Follow company policies and applicable Qatar Labour Law requirements regarding working hours and overtime records.</li></ul>B. Document Control and Records Management<ul><li>Maintain, organize, and update physical and electronic documents and records.</li><li>Ensure proper filing, indexing, scanning, and archiving of documents.</li><li>Maintain employee attendance records, timesheets, overtime approvals, leave records, and related documents.</li><li>Track document submissions, approvals, revisions, and expiry dates where applicable.</li><li>Ensure documents are properly labeled, version-controlled, and easily retrievable.</li><li>Maintain confidentiality and security of employee and company records.</li><li>Coordinate with HR, Administration, Finance, and Operations departments for document collection and submission.</li><li>Prepare and distribute documents to authorized personnel when required.</li><li>Follow up with concerned departments for pending documents and approvals.</li><li>Ensure compliance with internal documentation procedures and company policies.</li></ul>C. Reporting and Administrative Support<ul><li>Prepare attendance summaries, overtime reports, and other periodic reports as required.</li><li>Maintain spreadsheets and databases for attendance and document tracking.</li><li>Assist HR and Administration with general clerical and documentation activities.</li><li>Support internal audits by providing relevant attendance records and supporting documents.</li><li>Perform other duties assigned by the reporting manager.</li></ul><p><br></p>

WHO ARE WE?<br><br>At Nexans, our global vision is to electrify the future. Within the Group, this means innovating beyond cable to bring differentiation and added value to our customers through innovative services and solutions. With nearly 28,000 employees in 42 countries, the Group is leading the charge towards a new world of electrification that is safer, more sustainable, renewable, decarbonized, and accessible to all.<br><br>Our Distribution & Uses business group provides reliable cabling systems and smart energy solutions, including electrical accessories, to make buildings and power grids more efficient, people-oriented, and sustainable.<br><br>WELCOME TO THE TEAM<br><br>Our story began in 2008 as a joint venture between Nexans and Al Mirqab Capital, fully managed by Nexans. We have been involved in many of Qatar’s most ambitious projects for well-known end users such as Kahramaa, Qatar Rail, Qatar Energy, Qatar Foundation, and many others.<br><br>Our plant is among the most advanced Nexans factories in the Middle East and North Africa region. As a worldwide leader in cabling solutions, Nexans has transferred its technology and expertise to QICC. We are extremely proud to contribute to the rapid development of Qatar’s economy in alignment with Qatar National Vision 2030.<br><br>To support the continued development and operations of the company, we are looking to fill the position of Senior Back Office Sales Coordinator within the Sales Department.<br><br>GETTING TO KNOW YOUR ROLE<br><br>The Senior Back Office Sales Coordinator provides comprehensive operational and administrative support to the Sales function.<br><br>The role manages the sales process from the receipt of customer inquiries through quotation and tender preparation, order processing, delivery coordination, payment follow-up, document control, and after-sales support.<br><br>The position works closely with Front Office Sales, customers, and internal departments to ensure that commercial activities are completed accurately, efficiently, and on time.<br><br>MAKING AN IMPACT<br><br>Review customer technical specifications and prepare Sales Inquiry Sheets for submission to the Technical Department. Coordinate with Finance on price-list updates and prepare commercial offers with all required supporting documents. Ensure that bids, estimates, quotations, and tenders are complete, accurate, properly documented, and submitted on time. Work closely with the Technical and Sales teams to maintain updated price lists. Prepare customer qualification files, vendor-registration documents, brochures, and other commercial documentation. Coordinate document-control activities for customer inquiries, tenders, contracts, sales orders, and project correspondence. Ensure proper document filing, version control, traceability, confidentiality, and timely retrieval. Collect and analyze the reasons for quotations and tenders being won or lost. Prepare relevant commercial reports and provide feedback to the Sales team. Use sales tools and systems effectively to record, monitor, and track opportunities, quotations, orders, and customer commitments. Prepare sales orders, invoices, credit-limit requests, and other related documentation. Coordinate delivery arrangements and follow up on customer payment collection. Maintain accurate and updated project and order-status records. Communicate progress, risks, assumptions, and decisions to the Sales team and customers. Establish and maintain effective relationships with customers, including customers within the Oil & Gas sector. Ensure compliance with customer-specific documentation, tendering, vendor-registration, and commercial requirements. Provide a positive customer experience throughout the quotation, order, delivery, and after-sales process. Perform any other related duties as may be assigned. <br><br><br>What You Bring To The Job<br><br>University or college degree in Engineering, Business, Marketing, Accounting, or a related discipline. Document Control certification is required. Minimum of 3–5 years of experience in Sales Back Office, Sales Coordination, Tendering, or Commercial Support. Relevant experience working in a manufacturing or industrial environment is preferred. Experience supporting and coordinating the requirements of Oil & Gas sector customers. Knowledge of tender preparation, vendor registration, sales-order processing, and document-control requirements. Fluent written and spoken English. Excellent communication, business-writing, presentation, and interpersonal skills. Proficiency in Microsoft Office applications, particularly Word, Excel, Power Point, and Outlook. Familiarity with ERP, CRM, or document-management systems is an advantage. Strong analytical, reporting, coordination, and follow-up skills. High level of accuracy, attention to detail, organization, and document-control discipline. Ability to manage multiple priorities, meet deadlines, and work effectively under pressure. High degree of confidentiality, professionalism, sound judgment, and discretion. Proactive, customer-focused, collaborative, and solutions-oriented approach. Ability to work effectively with customers and stakeholders across all levels of the organization. <br><br><br>WHY WORK WITH US?<br><br>Professional and personal development opportunities. Dynamic, multidisciplinary, and international work environment. Opportunities to work with experienced professionals across the Nexans Group. A culture that empowers employees to develop their potential. Internal mobility opportunities that support professional and personal growth. Workmen’s compensation insurance and private medical insurance. Other benefits in accordance with QICC policy and Qatar Labour Law.