Executive Secretary Jobs

Executive Secretary to the Chairman Reports ToChairman Job Purpose The Executive Secretary to the Chairman provides high-level executive and administrative support to ensure the efficient operation of the Chairman's Office. The role manages the Chairman's schedule, correspondence, meetings, and travel while coordinating with internal departments and external stakeholders. The position supports strategic initiatives, business development activities, financial reporting, and corporate governance across the Group's Construction, Agriculture, and Infrastructure businesses. The Executive Secretary serves as a trusted liaison, ensuring timely communication, follow-up on executive decisions, and the preparation of high-quality reports, presentations, and confidential documents in both Arabic and English. Key Responsibilities Manage the Chairman's calendar, appointments, meetings, travel, and daily priorities. Prepare and coordinate executive correspondence, reports, presentations, meeting agendas, minutes, and action plans in Arabic and English. Act as the primary liaison between the Chairman, senior management, business units, clients, government authorities, consultants, and strategic partners. Coordinate business development initiatives, strategic projects, and executive follow-up to ensure timely implementation of decisions. Review and compile financial, operational, and project reports for executive review and support informed decision-making. Maintain confidential records, contracts, and corporate documents while ensuring compliance with company policies and governance standards. Organize Board and Executive Committee meetings, corporate events, and executive visits. Conduct research, prepare business briefs, monitor key performance indicators, and support special projects assigned by the Chairman. Ensure effective office administration, document control, and continuous improvement of executive office processes. Perform any other duties assigned by the Chairman. Qualifications Bachelor's degree in Business Administration, Finance, Management, or a related field. Minimum 5–8 years of experience supporting a Chairman, CEO, or senior executive, preferably in the Construction, Agriculture, Infrastructure, or related industries. Fluent in Arabic and English (spoken and written). Strong background in executive administration, financial coordination, and business development support. Excellent organizational, communication, analytical, and interpersonal skills. High level of professionalism, confidentiality, and proficiency in Microsoft Office applications.<br><br>Email: mehdi.nebti@albaidagroup.com

Role Description This is a full-time, on-site role for an Administrative Assistant / Executive Secretary based in Doha, Qatar. The role includes provide essential support for office operations,, including scheduling, document control, and client communicationexecutives, managing schedules and appointments, organizing and maintaining files, handling correspondence, and assisting with clerical tasks as needed. The role also involves ensuring effective communication and maintaining a professional and organized office environment.<br>Qualifications Strong skills in Administrative Assistance and Executive Administrative Assistance Proficiency in Clerical Skills, including document organization and filing Demonstrated excellence in Communication and Phone Etiquette Exceptional organizational abilities, attention to detail, and multitasking skills Proficiency in relevant office software, such as MS Office Strong Excel skills (calculations & reporting)strong Microsoft Office skills. Ability to maintain confidentiality and professionalism Prior experience in a similar role is preferred Strong problem-solving and time management skills

Role Description This is a full-time, on-site role for an Administrative Assistant / Executive Secretary based in Doha, Qatar. The role includes provide essential support for office operations,, including scheduling, document control, and client communicationexecutives, managing schedules and appointments, organizing and maintaining files, handling correspondence, and assisting with clerical tasks as needed. The role also involves ensuring effective communication and maintaining a professional and organized office environment.<br>Qualifications Strong skills in Administrative Assistance and Executive Administrative Assistance Proficiency in Clerical Skills, including document organization and filing Demonstrated excellence in Communication and Phone Etiquette Exceptional organizational abilities, attention to detail, and multitasking skills Proficiency in relevant office software, such as MS Office Strong Excel skills (calculations & reporting)strong Microsoft Office skills. Ability to maintain confidentiality and professionalism Prior experience in a similar role is preferred Strong problem-solving and time management skills

We are currently seeking a highly organized and proactive Executive Secretary to join our team as part of our continued organizational growth and operational development. The role is responsible for providing comprehensive administrative and executive support to senior management, ensuring smooth daily operations, effective coordination, and efficient communication across departments.<br><br>Job Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence handling Prepare reports, presentations, meeting agendas, and minutes while maintaining accurate records and documentation Coordinate internal and external communications, liaising with clients, stakeholders, and department representatives professionally and confidentially Manage executive schedules, prioritize appointments, and ensure timely follow-up on action items and key deliverables Assist in organizing corporate events, meetings, conferences, and business travel arrangements Handle confidential information with discretion and maintain a high level of professionalism at all times Support office operations and administrative processes to ensure efficiency and compliance with company policies<br>Qualifications:Bachelor's degree in Business Administration, Management, Human Resources, or a related fiel Atleast 3-5 years of experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior managemen Excellent organizational, time-management, and multitasking skill Strong proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and virtual collaboration tool Exceptional written and verbal communication skills in English and Arabi Ability to handle sensitive information with confidentiality and professionalis Strong attention to detail, problem-solving abilities, and the capability to work independently in a fast-paced environmen<br>If you have relevant experience and are interested in exploring this opportunity Please complete and submit the Application Form Submit your latest CV through Easy App

We are currently seeking a highly organized and proactive Executive Secretary to join our team as part of our continued organizational growth and operational development. The role is responsible for providing comprehensive administrative and executive support to senior management, ensuring smooth daily operations, effective coordination, and efficient communication across departments.<br><br>Job Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence handling Prepare reports, presentations, meeting agendas, and minutes while maintaining accurate records and documentation Coordinate internal and external communications, liaising with clients, stakeholders, and department representatives professionally and confidentially Manage executive schedules, prioritize appointments, and ensure timely follow-up on action items and key deliverables Assist in organizing corporate events, meetings, conferences, and business travel arrangements Handle confidential information with discretion and maintain a high level of professionalism at all times Support office operations and administrative processes to ensure efficiency and compliance with company policies<br>Qualifications:Bachelor's degree in Business Administration, Management, Human Resources, or a related fiel Atleast 3-5 years of experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior managemen Excellent organizational, time-management, and multitasking skill Strong proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and virtual collaboration tool Exceptional written and verbal communication skills in English and Arabi Ability to handle sensitive information with confidentiality and professionalis Strong attention to detail, problem-solving abilities, and the capability to work independently in a fast-paced environmen<br>If you have relevant experience and are interested in exploring this opportunity Please complete and submit the Application Form Submit your latest CV through Easy App

About QNB<br><br>Established in 1964 as the country’s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.<br><br>QNB Group’s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.<br><br>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard & Poor’s (A), Moody’s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.<br><br>Based on the Group’s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.<br><br>QNB Group has an active community support program and sponsors various social, educational and sporting events.<br><br>Role Summary<br><br>The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.<br><br>The successful candidate will be highly efficient & well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.<br><br>Role Decription<br><br>Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication. Arrange regular travel itineraries – flights, hotels, cars etc., and prepare materials and itineraries for those trips. Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence. Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.<br><br>Qualifications<br><br>Bachelor Degree5+ years of experience out of which a minimum of 2 years at a similar executive level Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry. Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.<br><br>Note: you will be required to attach the following:<br><br>Resume/CVCopy of Passport or QID Copy of Education Certificate

We are seeking a highly experienced, professional, and governance-focused Board Secretary & Governance Officer to provide comprehensive Board, Shareholder, and Corporate Governance support within a leading and diversified business group in Qatar.<br><br>This is a critical executive support role responsible for ensuring the effective administration of Board and Committee affairs, maintaining the highest standards of corporate governance, safeguarding confidential information, and facilitating seamless communication between the Board of Directors, Shareholders, Executive Management, and key stakeholders.<br>The successful candidate will play a pivotal role in coordinating Board and Shareholder meetings, preparing executive-level governance documentation and presentations, maintaining corporate records, monitoring governance compliance, and supporting the implementation of governance best practices across the organization.<br>Key Responsibilities Board Affairs & Governance Administration Prepare Board and Committee materials by collecting, reviewing, consolidating, and analyzing strategic, financial, operational, and governance information, and transforming it into high-quality Board packs, Power Point presentations, executive briefing notes, governance reports, meeting papers, and decision-support documents. Coordinate and administer Board of Directors, Committee, and Shareholder meetings. Organize Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and shareholder communications. Prepare and distribute agendas, Board packs, governance reports, and supporting documentation within established timelines Coordinate Board schedules, meeting logistics, attendance confirmations, and communication with Board members and executive stakeholders Maintain shareholder records, approvals, resolutions, and governance documentaion. Support the execution and follow-up of Board and Shareholder decisions. Maintain and periodically review governance policies, Board Charters, Committee Charters, and Delegation of Authority (DOA) frameworks,Support the continuous enhancement of governance frameworks, policies, and best practices.<br>Corporate Secretarial & Documentation Management Draft and maintain Board minutes, Board resolutions, shareholder resolutions, and governance correspondence Maintain accurate governance records, statutory registers, corporate archives, and official documentation Ensure proper document control, retention, confidentiality, and accessibility of governance-related records. Maintain governance trackers, approval records, and authorized signatory registers. Manage annual governance calendars, Board schedules, and statutory reporting timelines<br>Governance Coordination & Compliance Monitor and follow up on Board resolutions, approvals, signatures, and action items to ensure timely completions Coordinate governance matters with Executive Management and internal stakeholders Support governance audits, compliance reviews, and governance reporting requirements Liaise with Legal, Compliance, Internal Audit, and external advisors on governance-related matters. Monitor governance and regulatory developments and support implementation of applicable require. Maintain Board member declarations, conflict-of-interest disclosures, and governance compliance records. <br>Strategic Governance Provide governance guidance and procedural support to the Board and Executive Management. Promote governance excellence and contribute to strengthening the organization's governance culture. Support the implementation of governance initiatives and continuous improvement programs.<br>Bilingual Governance Support Prepare, review, and coordinate governance documentation in both English and Arabic. Ensure consistency, accuracy, and professionalism in all governance communications, records, and documentation.<br>Qualifications & Experience Bachelor's Degree in Business Administration, Corporate Governance, Law, Management, or a related discipline. Professional certification in Corporate Governance, Company Secretarial Practice, or Board Administration is preferred. Minimum 8–12 years of relevant experience in corporate governance, board administration, executive office management, or corporate secretarial functions. Demonstrated experience supporting Boards of Directors, Executive Committees, and shareholder governance activities. Strong experience in preparing board documentation, governance reports, resolutions, meeting minutes, and executive correspondence. Advanced proficiency in Microsoft Power Point, including the preparation of board presentations, board packs, executive reports, and decision-support materials. Proven ability to handle highly confidential corporate and governance-sensitive information. Experience within large corporate groups, holding companies, or regulated environments is highly desirable. Experience working within bilingual corporate environments is an advantage. Key Competencies Corporate Governance & Board Administration Board & Shareholder Meeting Management Executive Presentation & Board Pack Preparation Minute Taking & Resolution Drafting Governance Reporting & Documentation Management Stakeholder Relationship Management Attention to Detail & Confidentiality Professional Communication & Executive Correspondence Planning, Coordination & Organizational Excellence Language Requirements Fluent in English (Mandatory) Fluent in Arabic (Mandatory)

We are looking for a professional Arabic Speaking Secretary to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.<br><br>Key Responsibilities<br> Handle daily administrative and secretarial tasks.<br> Prepare, draft, translate, and manage Arabic and English correspondence.<br> Answer phone calls, emails, and inquiries professionally.<br> Schedule meetings, appointments, and maintain calendars.<br> Maintain office files, records, reports, and confidential documents.<br> Coordinate with internal departments, clients, suppliers, and external parties.<br> Prepare letters, memos, minutes of meetings, and official documents.<br> Assist in document control, data entry, scanning, filing, and report preparation.<br> Support management with travel arrangements, meeting coordination, and follow-ups.<br> Ensure smooth office communication and daily workflow.<br><br><br><br>Requirements<br><br> Previous experience as Secretary / Admin Assistant / Office Coordinator.<br> Must be fluent in Arabic and English.<br> Strong communication and interpersonal skills.<br> Good knowledge of MS Office: Word, Excel, Outlook, and Power Point.<br> Ability to prepare professional emails, letters, and reports.<br> Strong organizational and multitasking skills.<br> Must be locally available in Qatar.<br><br>Skills: • Previous experience as Secretary / Admin Assistant / Office Coordinator. <br>• Must be fluent in Arabic and English. <br>• Strong communication and interpersonal skills. <br>• Good knowledge of MS Office: Word, Excel, Outlook, and Power Point. <br>• Ability to prepare professional emails, letters, and reports. <br>• Strong organizational and multitasking skills. <br>• Must be locally available in Qatar.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span><span>We are looking for a professional </span></span><b><span><span>Arabic Speaking Secretary</span></span></b><span><span> to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.</span></span></p><br><p><b><span><span>Key Responsibilities</span></span></b></p><br><ul><li><span><span>Handle daily administrative and secretarial tasks.</span></span></li><li><span><span>Prepare, draft, translate, and manage Arabic and English correspondence.</span></span></li><li><span><span>Answer phone calls, emails, and inquiries professionally.</span></span></li><li><span><span>Schedule meetings, appointments, and maintain calendars.</span></span></li><li><span><span>Maintain office files, records, reports, and confidential documents.</span></span></li><li><span><span>Coordinate with internal departments, clients, suppliers, and external parties.</span></span></li><li><span><span>Prepare letters, memos, minutes of meetings, and official documents.</span></span></li><li><span><span>Assist in document control, data entry, scanning, filing, and report preparation.</span></span></li><li><span><span>Support management with travel arrangements, meeting coordination, and follow-ups.</span></span></li><li><span><span>Ensure smooth office communication and daily workflow.</span></span><br></li></ul><br><span>Requirements</span><ul><li><span><span>Previous experience as Secretary / Admin Assistant / Office Coordinator.</span></span></li><li><span><span>Must be fluent in </span></span><b><span><span>Arabic and English</span></span></b><span><span>.</span></span></li><li><span><span>Strong communication and interpersonal skills.</span></span></li><li><span><span>Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.</span></span></li><li><span><span>Ability to prepare professional emails, letters, and reports.</span></span></li><li><span><span>Strong organizational and multitasking skills.</span></span></li><li><span><span>Must be locally available in Qatar.</span></span><br></li></ul><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.</p> <p>This position is based on City Centre Rotana Doha<br><br>As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:<br><br>• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate <br>• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested<br>• Prepare, assemble and distribute various reports and documents <br>• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle<br>• Keep calendar constantly updated to facilitate appointment and meeting schedules<br>• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate<br>• Arrange for various meetings and take minutes <br>• Function as an administrative link to ensure that all parties receive the relevant information respectively<br>• Organize business travel arrangements and other duties as assigned</p> </div>

General Secretary required for Doha English Speaking School - Start date August 24th 2026<br><br>Doha English Speaking School is Doha's leading not-for-profit school, renowned for its outstanding reputation in teaching and learning. In March 2023, DESS was rated Outstanding by PENTA International. The school is a proud member of prestigious organisations such as IAPS and BSME.<br><br>As a dynamic preparatory school with a clear vision, we place learning at the heart of our mission. Our students represent 45 nationalities (with 62% being British), creating a vibrant culture of success and enjoyment. Led by a dedicated and talented team of educators, we work collaboratively to uphold the highest academic standards while fostering a joyful and supportive working environment.<br><br>We are seeking a highly organised, professional and welcoming General Secretary to join our busy and friendly admin team. This is an exciting opportunity for an individual who enjoys working in a fast-paced environment and takes pride in providing excellent administrative and customer service support.<br><br>As the first point of contact for many of our families, visitors and staff, the successful candidate will play a vital role in ensuring the smooth day-to-day operation of the School office.<br><br>Previous experience in an administrative or secretarial role, ideally within an educational setting. Excellent organisational and time-management skills, with the ability to prioritise competing demands. Outstanding written and verbal communication skills. A friendly, approachable and professional manner. Strong IT skills, including proficiency in Google Workspace applications (Google Docs, Sheets, Forms, Calendar and Drive). High levels of accuracy and attention to detail. The ability to work independently as well as collaboratively as part of a team. A commitment to maintaining confidentiality and professionalism at all times. Arabic is desirable but not essential.<br><br>Candidates will be required to have their educational certificates attested by a notary public and stamped by the Qatari Embassy in the country where they were issued, and the Ministry of Foreign Affairs in Qatar.<br><br>Interviews will be held in June 2026.<br><br>We invite you to visit our school website at https:ww.dess.org to find out more about us. We look forward to receiving your application.<br><br>We reserve the right to close a position once we have received sufficient applications to form a shortlist. Early application is therefore encouraged.<br><br>Doha English Speaking School is committed to safeguarding and promoting the welfare of children. The successful candidate must be willing to undergo enhanced safeguarding checks and provide an ICPC (International Child Protection Certificate) or a local national equivalent, as well as a police clearance for any country of residence over the last ten years. We also require a copy of your birth certificate, and marriage certificate or deed poll documents for any name changes.<br><br>Candidates may be asked to complete video questions. Please check your emails regularly.<br><br>Link To The Job Description<br><br>The closing date for applications is the 29th of June 2026.

General Secretary required for Doha English Speaking School - Start date August 24th 2026<br><br>Doha English Speaking School is Doha's leading not-for-profit school, renowned for its outstanding reputation in teaching and learning. In March 2023, DESS was rated Outstanding by PENTA International. The school is a proud member of prestigious organisations such as IAPS and BSME.<br><br>As a dynamic preparatory school with a clear vision, we place learning at the heart of our mission. Our students represent 45 nationalities (with 62% being British), creating a vibrant culture of success and enjoyment. Led by a dedicated and talented team of educators, we work collaboratively to uphold the highest academic standards while fostering a joyful and supportive working environment.<br><br>We are seeking a highly organised, professional and welcoming General Secretary to join our busy and friendly admin team. This is an exciting opportunity for an individual who enjoys working in a fast-paced environment and takes pride in providing excellent administrative and customer service support.<br><br>As the first point of contact for many of our families, visitors and staff, the successful candidate will play a vital role in ensuring the smooth day-to-day operation of the School office.<br><br>Previous experience in an administrative or secretarial role, ideally within an educational setting. Excellent organisational and time-management skills, with the ability to prioritise competing demands. Outstanding written and verbal communication skills. A friendly, approachable and professional manner. Strong IT skills, including proficiency in Google Workspace applications (Google Docs, Sheets, Forms, Calendar and Drive). High levels of accuracy and attention to detail. The ability to work independently as well as collaboratively as part of a team. A commitment to maintaining confidentiality and professionalism at all times. Arabic is desirable but not essential.<br><br>Candidates will be required to have their educational certificates attested by a notary public and stamped by the Qatari Embassy in the country where they were issued, and the Ministry of Foreign Affairs in Qatar.<br><br>Interviews will be held in June 2026.<br><br>We invite you to visit our school website at https:ww.dess.org to find out more about us. We look forward to receiving your application.<br><br>We reserve the right to close a position once we have received sufficient applications to form a shortlist. Early application is therefore encouraged.<br><br>Doha English Speaking School is committed to safeguarding and promoting the welfare of children. The successful candidate must be willing to undergo enhanced safeguarding checks and provide an ICPC (International Child Protection Certificate) or a local national equivalent, as well as a police clearance for any country of residence over the last ten years. We also require a copy of your birth certificate, and marriage certificate or deed poll documents for any name changes.<br><br>Candidates may be asked to complete video questions. Please check your emails regularly.<br><br>Link To The Job Description<br><br>The closing date for applications is the 29th of June 2026.

The ideal candidate will have Responsibilities such as (not limited to):<br>Acts as Secretary to the Management and takes dictation and instructions from the Management;Receives all papers documents from the departments for the notation, signature, information for appropriate action by the Management;Routes necessary documents assigned to the concerned department member for its appropriate action;Arranges appointments and meetings to be attended by the Management, inside and outside the office premises;Receives all incoming calls, visitors and guests of the Management;Performs office and general administrative services and works for the Management;Arranges, files and documents;Answers telephone calls and responds to customers’ / clients’ enquiries and transfers calls;Welcomes walk in costumers / clients and responds to their enquiries;Open initial files for new customers along with the necessary procedures;Handles and records meeting rooms time schedules;Handles all members calendars and meetings;Handles address records, telephone switch boards and extensions;Organise meeting rooms and manages catering services;Tracks and monitors office supplies and stationaries;Maintain reception security by following safety procedures and controlling visitors’ access via the reception desk (monitor logbook, issue visitor badges) Hosts clients and guest in waiting areas;Maintain safe, clean and tidy reception area with procedures by having the necessary stationery and material (e.g. pens, forms and brochures);Arrange travel and accommodations for trips;Perform other clerical receptionist duties such as filing and photocopying;Contributes to team effort by accomplishing related results as may be deemed necessary;Performs other related duties as may be deemed necessary.<br>Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Applicant should be fluent in Arabic & English, both reading and writing.<br>Industry Law Practice Legal Services Law Enforcement<br>Employment Type Full-time

The ideal candidate will have Responsibilities such as (not limited to):<br>Acts as Secretary to the Management and takes dictation and instructions from the Management;Receives all papers documents from the departments for the notation, signature, information for appropriate action by the Management;Routes necessary documents assigned to the concerned department member for its appropriate action;Arranges appointments and meetings to be attended by the Management, inside and outside the office premises;Receives all incoming calls, visitors and guests of the Management;Performs office and general administrative services and works for the Management;Arranges, files and documents;Answers telephone calls and responds to customers’ / clients’ enquiries and transfers calls;Welcomes walk in costumers / clients and responds to their enquiries;Open initial files for new customers along with the necessary procedures;Handles and records meeting rooms time schedules;Handles all members calendars and meetings;Handles address records, telephone switch boards and extensions;Organise meeting rooms and manages catering services;Tracks and monitors office supplies and stationaries;Maintain reception security by following safety procedures and controlling visitors’ access via the reception desk (monitor logbook, issue visitor badges) Hosts clients and guest in waiting areas;Maintain safe, clean and tidy reception area with procedures by having the necessary stationery and material (e.g. pens, forms and brochures);Arrange travel and accommodations for trips;Perform other clerical receptionist duties such as filing and photocopying;Contributes to team effort by accomplishing related results as may be deemed necessary;Performs other related duties as may be deemed necessary.<br>Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Applicant should be fluent in Arabic & English, both reading and writing.<br>Industry Law Practice Legal Services Law Enforcement<br>Employment Type Full-time

The ideal candidate will have Responsibilities such as (not limited to):<br>Acts as Secretary to the Management and takes dictation and instructions from the Management;Receives all papers documents from the departments for the notation, signature, information for appropriate action by the Management;Routes necessary documents assigned to the concerned department member for its appropriate action;Arranges appointments and meetings to be attended by the Management, inside and outside the office premises;Receives all incoming calls, visitors and guests of the Management;Performs office and general administrative services and works for the Management;Arranges, files and documents;Answers telephone calls and responds to customers’ / clients’ enquiries and transfers calls;Welcomes walk in costumers / clients and responds to their enquiries;Open initial files for new customers along with the necessary procedures;Handles and records meeting rooms time schedules;Handles all members calendars and meetings;Handles address records, telephone switch boards and extensions;Organise meeting rooms and manages catering services;Tracks and monitors office supplies and stationaries;Maintain reception security by following safety procedures and controlling visitors’ access via the reception desk (monitor logbook, issue visitor badges) Hosts clients and guest in waiting areas;Maintain safe, clean and tidy reception area with procedures by having the necessary stationery and material (e.g. pens, forms and brochures);Arrange travel and accommodations for trips;Perform other clerical receptionist duties such as filing and photocopying;Contributes to team effort by accomplishing related results as may be deemed necessary;Performs other related duties as may be deemed necessary.<br>Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Applicant should be fluent in Arabic & English, both reading and writing.<br>Industry Law Practice Legal Services Law Enforcement<br>Employment Type Full-time

<p>Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family. This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high-trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal. The successful candidate will play a critical role in managing day-to-day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office. Key Responsibilities: • Manage the Principal's daily calendar, appointments, and executive schedule. • Coordinate meetings, correspondence, and confidential communications. • Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries. • Act as the first point of contact for internal and external stakeholders. • Prioritize incoming requests and ensure timely follow-up on key actions. • Maintain confidential records, documents, and sensitive information with the highest level of discretion. • Prepare reports, presentations, meeting agendas, and executive documentation. • Coordinate with household staff, external service providers, and business associates when required. • Monitor ongoing priorities and ensure commitments are completed on schedule. • Handle ad hoc personal and business-related administrative tasks for the Principal. • Maintain a highly organized executive office while supporting daily operational activities.</p><p>• Bachelor's degree or equivalent professional experience. • Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals. • Experience Previous experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable. • Professional fluency in both Arabic and English is highly preferred • Currently based in Qatar with valid residency or transferable visa. • Exceptional organizational and time-management skills. • Strong interpersonal and communication abilities. • Advanced proficiency in Microsoft Office and digital productivity tools. • Absolute commitment to confidentiality, discretion, and professionalism. • Well-presented, dependable, and capable of representing the Principal with the highest standards of etiquette.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Urgently looking for Sales Executive with previous experience in construction and building materials field; Any nationality; Candidate must have Qatari ID &amp; NOC to join immediately; Salary negotiable as per experience + commission Job Types: Full-time, (Required) Location: Doha (Required)&nbsp;</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><br></p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Executive Assistant (Remote Executive Support) Remote | Full-Time | Executive Support | U.<br>S. Business Hours Hiring for Our Client Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and help keep day-to-day operations running smoothly.<br> This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment.<br> The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision.<br> Key Responsibilities Executive Calendar Management Manage executive calendars and scheduling across multiple time zones Coordinate meetings, appointments, and business commitments Resolve scheduling conflicts and prioritize executive time effectively Prepare agendas, reminders, and meeting materials Executive Communications Manage and organize executive inboxes Draft, edit, and proofread emails, reports, and internal communications Coordinate communication between executives, team members, and external stakeholders Ensure timely follow-up on action items and requests Travel &amp; Logistics Coordination Arrange domestic and international travel when required Coordinate flights, accommodations, transportation, and itineraries Manage travel changes and last-minute adjustments Track and reconcile travel-related expenses Administrative &amp; Operational Support Prepare presentations, reports, and business documents Organize and maintain digital files and records Process expense reports and administrative requests Support ongoing projects and operational initiatives Handle ad hoc executive support tasks as needed Meeting Coordination Schedule and coordinate virtual meetings Prepare meeting materials and briefing documents Take meeting notes and distribute action items Track follow-ups and ensure accountability on key tasks Required Qualifications 2+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Coordinator, or similar role Experience supporting managers, directors, executives, or leadership teams Strong organizational and time-management skills Excellent written and verbal communication skills Ability to work independently in a remote environment High level of professionalism, reliability, and attention to detail Preferred Qualifications Experience supporting executives in startups, agencies, professional services, or remote organizations Experience managing multiple calendars and competing priorities Experience coordinating meetings across international time zones Familiarity with executive operations and project coordination Technical Skills Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) Collaboration &amp; Project Management Tools: Slack Notion Asana Trello Similar platforms Video Conferencing: Zoom Microsoft Teams Google Meet What Success Looks Like Executive schedules remain organized and optimized Meetings, communications, and projects are coordinated efficiently Administrative processes run smoothly with minimal oversight Leadership receives proactive support and timely follow-up Priorities stay organized and deadlines are consistently met Ideal Candidate Highly organized and detail-oriented Reliable and accountable Strong communicator Resourceful problem solver Self-motivated and proactive Comfortable managing multiple priorities Handles confidential information with professionalism</span> </div>

<p>Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family. This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high-trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal. The successful candidate will play a critical role in managing day-to-day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office. Key Responsibilities: • Manage the Principal's daily calendar, appointments, and executive schedule. • Coordinate meetings, correspondence, and confidential communications. • Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries. • Act as the first point of contact for internal and external stakeholders. • Prioritize incoming requests and ensure timely follow-up on key actions. • Maintain confidential records, documents, and sensitive information with the highest level of discretion. • Prepare reports, presentations, meeting agendas, and executive documentation. • Coordinate with household staff, external service providers, and business associates when required. • Monitor ongoing priorities and ensure commitments are completed on schedule. • Handle ad hoc personal and business-related administrative tasks for the Principal. • Maintain a highly organized executive office while supporting daily operational activities.</p><p>• Bachelor's degree or equivalent professional experience. • Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals. • Experience Previous experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable. • Professional fluency in both Arabic and English is highly preferred • Currently based in Qatar with valid residency or transferable visa. • Exceptional organizational and time-management skills. • Strong interpersonal and communication abilities. • Advanced proficiency in Microsoft Office and digital productivity tools. • Absolute commitment to confidentiality, discretion, and professionalism. • Well-presented, dependable, and capable of representing the Principal with the highest standards of etiquette.</p>

<p>In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what s possible.</p><p>Parsons is seeking a highly accomplished Executive Director to provide executive leadership and strategic oversight for the Site Supervision Consultancy Services for a luxury hospitality and entertainment development in Qatar. The development is a state-of-the-art entertainment hub, set to attract millions of visitors annually with its immersive experiences and diverse attractions. The Executive Director will serve as Parsons' executive representative to the Client and executive stakeholders, ensuring the successful delivery of construction supervision services for this landmark mixed-use hospitality and entertainment destination. The role provides executive governance, commercial oversight, and strategic leadership throughout the construction, testing &amp; commissioning, handover, and Defects Liability Period (DLP), ensuring the supervision team effectively fulfills its contractual obligations and supports the successful delivery of the Project. The Executive Director shall ensure the Site Supervision Consultancy Services are delivered in accordance with the Client's objectives for quality, schedule, safety, regulatory compliance, and operational readiness while maintaining strong relationships with senior Client representatives, developers, operators, contractors, government authorities, and executive stakeholders.</p><p>SPECIFIC RESPONSIBILITIES:</p><ul><li>Provide executive leadership for the overall Site Supervision Consultancy commission.</li><li>Act as Parsons' primary executive representative to the Client's executive management and key stakeholders.</li><li>Provide strategic direction and executive support to the Project Director and senior site supervision leadership team.</li><li>Ensure the Site Supervision team effectively administers the construction contract and monitors contractor compliance with the Contract Documents, approved drawings, specifications, applicable codes, and project requirements.</li><li>Provide executive oversight of project performance across construction progress, quality, HSE, contract administration, testing &amp; commissioning, handover, and DLP activities.</li><li>Lead executive-level meetings with the Client, developers, operators, contractors, government authorities, and other key stakeholders.</li><li>Review and endorse major project decisions, recovery strategies, contractual recommendations, claims, variations, and commercial matters requiring executive management involvement.</li><li>Support the timely resolution of critical construction, contractual, technical, commercial, and stakeholder issues affecting project delivery.</li><li>Provide executive oversight during key project milestones including site mobilization, major construction activities, testing &amp; commissioning, substantial completion, handover, and Defects Liability Period.</li><li>Champion proactive risk identification, executive issue escalation, and effective mitigation strategies throughout project execution.</li><li>Promote collaboration between the Client, Contractor, designers, authorities, operators, and Parsons' supervision team to ensure successful project delivery.</li><li>Ensure implementation of international construction supervision best practices, Parsons' governance standards, and compliance with all applicable Qatari regulations and contractual requirements.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's Degree in Engineering, Architecture, Construction Management, or related discipline. Master's Degree preferred.</li><li>Professional registration or certification (PMP, MRICS, PE, CEng or equivalent) preferred.</li><li>Minimum 20 years of experience managing major hospitality, mixed-use, or destination developments.</li><li>Extensive experience leading Construction Supervision, Engineer, Resident Engineering, or Construction Management commissions on major building developments.</li><li>Proven executive leadership of large multidisciplinary construction supervision teams.</li><li>Strong experience representing Clients or Consultants during construction delivery on major international developments.</li><li>Experience with luxury hospitality developments, integrated resorts, theme parks, or entertainment destinations is highly desirable.</li><li>GCC experience is highly desirable.</li><li>Comprehensive knowledge of executive leadership, construction supervision, contract administration, and project governance for large-scale hospitality, mixed-use, and destination developments.</li><li>Strong understanding of construction delivery, site supervision, quality assurance, contract administration, testing &amp; commissioning, handover, and Defects Liability Period activities.</li><li>Extensive knowledge of construction contracts, commercial management, claims, change management, risk management, and contractor performance monitoring.</li><li>Proven ability to lead multidisciplinary teams comprising Resident Engineers, discipline engineers, inspectors, contractors, specialist suppliers, and project stakeholders.</li><li>Strong understanding of construction quality management systems, HSE requirements, regulatory compliance, and industry best practices.</li><li>Excellent stakeholder management, negotiation, presentation, and communication skills with executive-level Client representatives, contractors, authorities, and project partners.</li><li>Strong analytical and problem-solving capabilities with the ability to resolve complex construction, contractual, commercial, and project delivery challenges.</li><li>Ability to provide strategic leadership while fostering collaboration, accountability, and delivery excellence across large, multi-organizational construction environments.</li></ul>