Objectives : Provide advanced executive support by managing office workflow, executive correspondence, meetings, records, action tracking and cross-functional coordination. The role ensures priorities are organised, decisions are accurately documented, and follow-up is timely, controlled and confidential.

Key Accountabilities

Executive Office and Correspondence

• Manage the executive’s daily office workflow, diary, meetings, deadlines and priority list.

• Assess incoming matters by urgency, impact and completeness; identify what requires immediate attention, follow-up or further information.

• Draft, review and track professional correspondence in Arabic and English, including unanswered and pending items.

• Prepare concise briefs on open matters, decisions and approvals required. Meetings and Action Tracking

Meetings and Action Tracking

• Coordinate meetings, agendas, attendance and meeting packs.

• Prepare accurate minutes recording decisions, actions, owners and target dates.

• Maintain the central action tracker, obtain supporting evidence and verify completion requirements before closure.

• Provide early warning and timely escalation where delay, missing information or execution risk may affect agreed outcomes.

  
  

Governance and Institutional Improvement Support

• Follow up committee decisions and approved directives.

• Support policies, procedures, forms, registers and institutional improvement plans.

• Coordinate updates to the delegation-of-authority matrix when assigned, without independent amendment or approval.

• Coordinate document and information requests and maintain clear received / outstanding status records.

• Documents, Reporting and Stakeholder Coordination

• Maintain secure, retrievable electronic and physical records with controlled naming, referencing and version status.

• Protect originals and approved final versions; prevent unapproved drafts from being used for official purposes.

• Prepare executive summaries, status reports, presentations and concise management trackers.

• Coordinate professionally across functions and external parties while accurately recording information exchanged and matters requiring specialist review.

  
  

Documents, Reporting and Stakeholder Coordination

• Maintain secure, retrievable electronic and physical records with controlled naming, referencing and version status.

• Protect originals and approved final versions; prevent unapproved drafts from being used for official purposes.

• Prepare executive summaries, status reports, presentations and concise management trackers.

• Coordinate professionally across functions and external parties while accurately recording information exchanged and matters requiring specialist review.

  
  

Eligibility for Senior Executive Assistant

• Bachelor’s degree in administration, law, finance, accounting or a related field; a relevant diploma may be considered with strong experience.

• At least five years’ relevant experience, including three years supporting a senior executive or senior management office.

• Excellent Arabic and advanced professional English, with proven business-writing ability in both languages.

• Demonstrated experience in executive correspondence, meeting minutes, action tracking and confidential records.

• Experience in a CEO / Chairperson office, holding company, investment group, legal or consulting firm, or audit environment.

• Training in executive support, governance, project coordination, records management or business writing.

• ICDL, Microsoft Office Specialist or equivalent certification; practical competence remains mandatory.

• Advanced practical use of Microsoft 365, PDF tools and document / records-management systems.

• Responsible use of approved AI tools for summarisation and drafting, without uploading confidential information to unapproved platforms.

• Executive presence, business writing, stakeholder management, professional judgement and critical thinking.

• Strong prioritisation, accuracy, discretion, resilience and follow-through without exceeding authority.

Work Location: In person

Desired Candidate Profile

• Bachelor’s degree in administration, law, finance, accounting or a related field; a relevant diploma may be considered with strong experience.

• At least five years’ relevant experience, including three years supporting a senior executive or senior management office.

• Excellent Arabic and advanced professional English, with proven business-writing ability in both languages.

• Demonstrated experience in executive correspondence, meeting minutes, action tracking and confidential records.

• Experience in a CEO / Chairperson office, holding company, investment group, legal or consulting firm, or audit environment.

• Training in executive support, governance, project coordination, records management or business writing.

• ICDL, Microsoft Office Specialist or equivalent certification; practical competence remains mandatory.

• Advanced practical use of Microsoft 365, PDF tools and document / records-management systems.

• Responsible use of approved AI tools for summarisation and drafting, without uploading confidential information to unapproved platforms.

• Executive presence, business writing, stakeholder management, professional judgement and critical thinking.

• Strong prioritisation, accuracy, discretion, resilience and follow-through without exceeding authority.

• Arabic & English (Required)