Job Description

Roles & Responsibilities

Duties and Responsibilities of a Wedding Executive

• Meet with prospective and confirmed wedding clients to understand their requirements, preferences, and budget.
• Provide information about wedding packages, venues, menus, and hotel services.
• Promote the hotel's wedding venues and packages.
• Prepare quotations, contracts, and event proposals.
• Secure bookings and follow up with potential clients.
• Coordinate all aspects of wedding planning, including ceremony, reception, d cor, entertainment, and catering.
• Develop detailed event timelines and schedules.
• Liaise with florists, photographers, decorators, entertainers, transportation providers, and other vendors.
• Ensure vendors comply with hotel policies and event schedules.
• Work closely with the banquet, kitchen, housekeeping, front office, engineering, and security departments.
• Ensure all departments are informed of event requirements.
• Provide exceptional customer service throughout the planning process.
• Respond promptly to client inquiries, requests, and concerns.
• Supervise wedding setup and ensure all arrangements meet the client's expectations.
• Monitor the event to ensure smooth operations and resolve any issues immediately.
• Monitor event expenses and ensure they remain within the agreed budget.
• Process payments, invoices, and final billing.
• Conduct pre-event inspections of the venue and facilities.
• Ensure high standards of cleanliness, presentation, and service.
• Obtain client feedback after the wedding.
• Address complaints professionally and identify opportunities for service improvement.
• Maintain accurate client records, contracts, and event documentation.
• Prepare event reports and maintain sales records.
• Participate in wedding fairs, hotel promotions, and marketing campaigns.
• Build relationships with wedding planners, travel agencies, and corporate partners to generate business.

Desired Candidate Profile

• Bachelor's degree or diploma in Hospitality Management , Hotel Management , Tourism Management , Event Management , Business Administration , or a related field.
• Additional certification in wedding or event planning is an advantage.
• 1 3 years of experience in hotel banquets, event planning, wedding coordination, or hospitality sales.
• Experience working in a 5 star hotel or resort is preferred.
• Proven experience in coordinating weddings and social events is an asset.
• Arabic speaking is an advantage.
• Excellent communication and interpersonal skills.
• Strong customer service and relationship management skills.
• Sales and negotiation abilities.
• Organizational and multitasking skills.
• Strong attention to detail.
• Problem-solving and conflict resolution skills.
• Time management and ability to work under pressure.
• Ability to work independently and as part of a team.