Job description

Job Description

Rationale

The Registrar is the first point of contact for new families interested in enrolling their children in the school. This position is responsible for providing a seamless enrolment experience and ensuring all required documents are collected in compliance with MOEHE requirements.

Registrar is responsible for liaising with MOEHE and maintaining student records at the school level, process student enrollment, transfers, and withdrawals.

Registrar is also responsible for leading the registration process from the point of issuing an Offer Letter to the pupil starting school, ensuring maximum conversion of Offers to Enrollments.

Key Duties and Areas of Responsibility

• Managing Engage and MOEHE portal
• The contact person for all parents once they accept the offer
• Collect required documents from parents (identification paper / school or medical reports / information / school forms…)
• Send new parents’ welcome package / required documents / School forms
• Follow up with new parents on registration fees payment
• Follow up with parents to comply with MOEHE requirements for new children
• Issue Transfer certificate, leaving certificate and any other relevant documentation required from MOEHE portal.
• Upload the students results on MOEHE portal after approval from Principal and SLT.
• Complete the promotion of students after uploading results to MOEHE portal
• Add subjects / new classes on MOEHE portal as required
• Liaise with MOEHE for new grades requirements
• Liaise with MOEHE with fees / discounts approvals
• Ensure that school marketing materials are in line with MOEHE regulations
• Be the source of knowledge to admissions and SLT when comes to MOEHE regulations
• Update admissions toolkit / tour script / school forms needed for enrolment / welcome package as required.
• Update Engage with relevant templates for communication with parents
• Follow up on re-enrolments and reports as per ISP KPIs
• Report on leavers following ISP regulations
• Assist the school during inspections
• Assist admissions with calls / events / tours as required.
• Assist admissions in promoting the school to generate new leads
• Work closely with finance and school nurse
• Ensure Engage is updated with information for child and parent.
• Ensure class lists, parents contact details and students’ details are kept updated.

Required Skills and Knowledge

• Bachelor’s Degree from a relevant field
• English and Arabic speaker
• MOEHE previous experience
• At least 4 years of working experience in Qatar
• Presentation skills
• Articulate, communicative, and able to present information in a concise and professional manner
• Organization skills: well organized and able to prioritize tasks
• Customer service
• Critical thinking
• Ability to negotiate, persuade and motivate others
• Willingness to undertake appropriate Professional Development

As a member of the staff of DSGD you will need to comply with the below:

• Compliance with the school's Vision, Mission and Policies
• Positive Professional Relationship with all staff members are maintained.
• Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
• The hours of work as arranged with the principal are strictly followed.
• This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.