Job description

We are looking for an experienced and well-organized Secretary to join our Head Office & Real Estate team.

Main Responsibilities:

• Daily office administration and follow-ups

• Organizing property maintenance schedules

• Coordinating technicians, maintenance staff, and drivers

• Receiving tenants’ requests and complaints and following up until closure

• Handling spare parts and maintenance material requests and purchases

• Recording spare parts and monitoring inventory/stock

• Managing Petty Cash, expenses, receipts, and supporting documents

• Handling and checking company payments and utility bills, including Ooredoo, electricity, water, and other regular expenses

• Ensuring bills are accurate, properly recorded, and paid on time

• Converting existing paper files and documents into E-Files / Digital Files and uploading them to the company’s computer system

• Organizing, naming, categorizing, and maintaining the digital filing system to ensure documents are properly archived and easily accessible

• Maintaining organized payment, invoice, and administrative records

Skills

Requirements:

• Good computer and Microsoft Office skills

• Strong organization, filing, and follow-up skills

• Experience in secretarial/administrative work

• Experience in Real Estate, Property Maintenance, Petty Cash, basic accounting, and digital filing/document management is preferred