Contracting process:

Analyze the scope of work and plan the best method of enquiry / tendering process and subsequently the appropriate type of contract. Prepare memo for competent authorities and obtain necessary approval. Initiate procurement process by consolidating the requirements of all services required for turnaround section. Explore and establish long-term contracts for repeated nature of contracting services. Identify all the potential bidders in case of direct invitation & closed tenders in consultation with the Supply chain and initiate tenders after obtaining due approvals. Explore cost saving measures by consolidating needs/requirements at various levels of requisitioning/enquiry/tendering/order processing/post order activities.

Development Planning & Control System Procedures:

Develop and monitor implementation of planning and controlling system procedures by developing the policies, procedures, and methodologies.

Development of Specification and Cost Estimates:

Encourage and assist end-users to develop cost and effective competitive specifications to ensure that all elements of cost and product specifications are taken into consideration. Promotes 'Zero Base Costing' to reflect the market situation in the cost estimates.

Liaison with Stakeholders:

Liaise closely with all relevant sections within concerning planning, monitoring, execution, and budgeting.

Cost Control Activities:

Supports line management by reporting periodically cost forecast trends for portfolio and give early alarm for cost overrun of Turnarounds. Periodic reporting of cost forecast trends for all Turnarounds listed within the portfolio and to give early alarm for cost overrun of Turnarounds. Review, monitoring, analysis, and reporting of all Turnarounds associated expenditure spending. Preparation of monthly progress reports, monthly accruals report, quarterly outlook reports, and other reports required by internal and external stakeholders. Perform budget versus actual performance variance analysis and provide explanation for management reporting.

Annual Budgeting Process and Cost Control:

Support in coordinating with various stakeholders within the Organization in preparation of the annual 5 Years rolling Capital Turnarounds Plan, its follow-up and control of costs. Work with accounting section to ensure correct accounting treatment e.g., OPEX/ Capex and preTurnaround stages in accordance with procedures. Ensure all expenses are fully allocated and absorbed into Turnarounds expenses and work orders and work with Planning and Budgeting section to ensure the time writing rates are appropriate and up to date.

Progress Monitoring & Analyses:

Support in generation of management information on Turnarounds performance, monthly reports, and quarterly board reports as well as monitor Turnarounds progress and update forecast Turnarounds spend. Assist in analyzing and reporting variances to Turnarounds budget and taking actions on over and underspends. Coordinate accrual process for Turnarounds ensuring Turnaround accruals is correct.

Cost Estimates/ Cost Database:

Be fully responsible for reviewing Turnaround cost estimates at various stages of Turnaround maturity to ensure accuracy, completeness, and compliance with the scope of work for various types. Act as a resource for best cost engineering and estimating practices. Set up and maintain cost management databases and make use of available software to ensure increased accuracy in turnaround cost estimation.

Desired Candidate Profile

Bachelor's Degree in relevant discipline. 5-10 years' direct and relevant experience. To meet the job specific skill/competency levels. Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook). Working knowledge of SAP PM (Plant Maintenance) and SAP MM (Materials Management) modules.