Job Description

Roles & Responsibilities

We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.

This is not a traditional EA role.

• The successful candidate will function as a hybrid of:

1. Executive Assistant

2. Analyst

3. Operator / Junior Chief of Staff

You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.

The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments.

Executive Leverage & Administration

• Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact

• Act as a gatekeeper for communications and decision flow

• Prepare and review high-level correspondence, reports, and presentations

• Handle confidential and sensitive matters with utmost discretion

• Integrate and manage both professional and personal scheduling seamlessly

  
  

Analytical & Decision Support (Key Differentiator)

• Conduct structured research on markets, companies, and investment opportunities

• Prepare:

1. Briefing notes

2. Business summaries

3. Decision memos

• Translate complex data into clear, actionable insights

• Build simple models, frameworks, and structured outputs to support decision-making
  

Systems, Tools & Process Optimization

• Design, implement, and optimize workflows across:

Email, calendar, CRM, and task management systems

• Build dashboards and trackers using:

Notion, Excel, Airtable, or similar tools

• Utilize AI tools (e.g., ChatGPT, automation platforms) to:

1. Draft communications

2. Summarize data

3. Accelerate research

• Identify inefficiencies and automate repetitive processes

Project & Execution Management

• Track strategic initiatives and ensure execution momentum

• Coordinate across cross-functional teams and stakeholders

• Translate ideas into structured execution plans

• Ensure timelines, deliverables, and priorities are met

Communication & Output Management

• Draft high-quality:

1. Emails

2. Investor communications

3. Internal memos and reports

• Prepare meeting agendas, briefs, minutes, and follow-ups

• Maintain clear, concise, and executive-level communication standards

Travel, Events & Lifestyle Integration

• Manage complex international travel and logistics

• Coordinate meetings, leadership events, and executive engagements

• Handle personal matters with professionalism and confidentiality

• Align personal and business priorities across time zones

Desired Candidate Profile

Education

• MBA (Business / Finance) – Strongly Preferred

• OR Degree in:

1. Mathematics

2. Engineering

3. Computer Science

4. Business / Finance

5. Commerce

6. LLB / Law

Experience

• 3–6 years in:

• Executive support to senior leadership

• Consulting / investment / startups / operations

• Experience in project management and business analysis is required

• Prior experience with Athena or similar high-performance EA environments is a strong advantage

Technical Skills

• Advanced proficiency in:

1. Microsoft Office / Google Workspace

2. Excel / Google Sheets (data handling & analysis)

• Experience with:

  Notion / ClickUp / Asana / Airtable / CRM tools

• Familiarity with:

  AI tools and workflow automation

• Basic no-code / systems thinking (preferred)

Communication & Language Skills

• Multilingual preferred

• Fluent in English (business-level proficiency required)

• Strong written and verbal communication skills

• Ability to synthesize complex information clearly

Core Competencies

• Strategic thinking and structured problem-solving

• High level of ownership and accountability

• Ability to manage multiple priorities simultaneously

• Strong analytical and decision-support capability

• High attention to detail and excellence

• Discretion, professionalism, and integrity

• Proactive mindset (anticipates vs reacts)

What Differentiates This Role?

• You will drive decisions, not just support them

• You will build systems, not just manage tasks

• You will operate as a junior Chief of Staff / strategic operator

• Exposure to high-level decision-making and business strategy

Success Metrics

• Increase in executive time spent on high-value activities

• Speed and quality of decision support

• Reduction in operational inefficiencies

• Quality of output (reports, briefs, communication)

• Ability to independently manage workflows and priorities