Job Title: Contracts Specialist

Department: Procurement & Contracts

Location: Qatar

Job Purpose

The Contracts Specialist is responsible for managing and executing all contract-related activities, including tendering, procurement, vendor evaluation, and contract administration. The role ensures full compliance with organizational policies, applicable laws, and best practices while supporting departments in achieving value-for-money, transparency, and operational efficiency.

Key Duties & Responsibilities

Policy Development & Governance

Develop, review, and implement procurement and contract management policies and procedures in coordination with internal stakeholders. Ensure policies remain aligned with industry best practices, regulatory requirements, and organizational objectives. Support continuous improvement initiatives within procurement and contracts functions.

Compliance, Ethics & Control

Ensure all procurement and contract activities comply with approved policies, procedures, and internal controls. Promote high standards of business ethics, integrity, and transparency across all contracting activities. Conduct periodic reviews and audits to ensure adherence to procurement and contract governance frameworks. Support departments during budget planning by identifying procurement needs and aligning them with approved budgets. Analyze historical procurement data to identify improvement opportunities and cost optimization initiatives.

Tendering & Procurement Management

Prepare, coordinate, and issue tender invitation packages in collaboration with end users. Act as the focal point for bidder clarifications and external communications during tendering processes. Manage the full tender lifecycle, ensuring timelines, accuracy, and documentation standards are met.

Supplier & Contractor Management

Manage supplier and contractor selection, evaluation, negotiations, and contract award processes. Establish and apply clear evaluation criteria to ensure quality, compliance, and cost-effectiveness. Oversee supplier and contractor performance throughout the contract lifecycle. Maintain transparent and professional communication with external bidders and contractors.

Contract Administration & Records Management

Maintain complete and accurate records for all contracts, including:Contract documents Performance metrics Bank guarantees Performance bonds Insurance policies Develop and maintain an efficient filing and document control system. Prepare and maintain updated contract registers and monthly contract reports using MS Excel. Produce periodic management reports highlighting contract status, risks, and key trends. Risk & Dispute Management

Identify contractual and procurement-related risks and recommend mitigation strategies. Coordinate with legal teams to review contracts and ensure risk exposure is managed appropriately. Support or lead dispute resolution processes with contractors or suppliers to minimize business impact.

Training, Advisory & Market Intelligence

Provide training and guidance to internal stakeholders on procurement and contract management best practices. Advise departments on proper procurement procedures and contractual compliance. Conduct market research to identify trends, pricing benchmarks, and opportunities for cost savings. Use market intelligence to support negotiation strategies and sourcing decisions.

Stakeholder Collaboration & Systems Improvement

Work closely with internal stakeholders to ensure contract terms align with operational and business needs. Build and maintain effective relationships with external suppliers and service providers. Support the implementation or enhancement of contract management systems to improve tracking, reporting, and compliance.

Other Duties

Perform any other duties as assigned by management in line with the role and organizational needs.

Qualifications & Experience

Education

Bachelor’s degree in Business Administration, Supply Chain, Procurement, or a related discipline (mandatory). Master’s degree / MBA or equivalent qualification is preferred.

Experience

Minimum 6–8 years of relevant experience in contracts, procurement, or a related discipline.

Professional Certifications (Preferred)

Relevant professional certification from an accredited body (e.g., RICS or equivalent).

Skills & Competencies

Strong knowledge of Qatar contracting laws and regulations. High proficiency in Microsoft Office applications. Excellent analytical, planning, and problem-solving skills. Strong communication, negotiation, and interpersonal abilities. Ability to work collaboratively in a multi-stakeholder environment.

Language & Location Requirements (Mandatory)

Arabic native speaker mandatory requirement. Fluency in English is required. Priority will be given to candidates currently based in Qatar and available locally.