الوظائف / وظائف سكرتارية / Administrative Assistant
Brunel -
قطر , الدوحة
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Brunel
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تفاصيل الوظيفة


  • The role is responsible for providing administrative support in carrying out the day-to-day operations of the assigned division.



  • Screens, attends, and routes incoming calls, requests, mail, faxes, and other correspondence as appropriate.

  • Maintains electronic calendar, schedules meetings, undertakes room reservation, prepares agendas, records, and transcribes the minutes of the meetings disseminating information and following up as required.

  • Provides word-processing, spreadsheet, and presentation services, including proofreading, preparing memos, invoices, notifications, and other documentation.

  • Raises requests and carries out activities in the system pertaining to the operations of the division.

  • Undertakes filing, copying, binding, scanning etc. maintaining all documents in electronic and hard copy format.

  • Assists in raising new purchase requisitions and following up on pending orders to ensure timely delivery and close out of purchase orders.

  • Assists with arranging travel logistics, itineraries, accommodation, conference registrations etc. and compiles the expense claim reimbursements forms.

  • Checks the accuracy and submission of timesheets adhering to deadlines.

  • Assists in organizing office space, ensuring appropriate equipment, stationery supplies, and materials are available and in working condition.

  • Provides cross-coverage within the team as needed.

  • Perform other duties as assigned.



  • Bachelor's Degree in any discipline, preferably Administrative Sciences with 4 - 5 years of administrative experience.

  • Customer-focused with strong verbal and written communication skills.

  • Attention to detail with the ability to work independently and as part of a team.

  • Good organizational skills and the ability to multi-task in demanding timeframes.

  • Knowledgeable in MS Office Suite of products Word, Excel, PowerPoint, Outlook etc.



  • Salary:

    • Hourly Rate in USD (All inclusive)



  • Work Schedule:

    • 8 Hours / 5 Days





  • Duration:

    • 6 Months with possible extension



  • Location:

    • Qatar



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