Board Secretary Assistant

Confidential - قطر - الدوحة

Job Summary


  • Support to the Chief Legal Officer on all matters relating to the Board and all Board Committees and its affiliated entities
  • Outstanding stakeholder management and appropriate correspondence with Board and Committee executives and their assistants;
  • Meticulous process management, calendar co-ordination and document production on all Group company secretarial and corporate governance matters;
  • Coordination issuance of consultation papers and subsequent updates to our legislation as approved by the Board by issuing consultation papers for public review and consultation, coordinating and collating responses received and ensuring updated legislation is appropriately approved and published timeously.


Key Accountabilities


  • Drafts, updates and maintains the Group’s standard template company secretarial documents including notices, board and committee packs, minutes of meetings, decisions and resolutions.
  • Reviews, amends and advises on all company secretarial documents that the Group uses from time to time.
  • Fully conversant with and advises on policy and process requirements and obligations that may relate to the Group Entities and their respective Boards and Committees including governance and compliance issues and all aspects of the Groups corporate functioning including all company fillings with relevant regulatory bodies
  • Provides advice and guidance on key governance policies and procedures including any proposed amendments.
  • Promotes the effective implementation of the Group’s annual company secretarial agenda.
  • Prepare Group Board and Committee calendars, invitations, agendas and board and committee packs;
  • Maintain lists of Directors and Committee members and ensures that all director/member service agreements are executed and extended/updated timeously.
  • Ensures that all payments to Board and Committee members are made in accordance with agreed terms and dates.
  • Taking of all meeting minutes (board, committees, members’ meetings) and transcribing them in to formal minute reports;
  • Maintains, updates and submits all Group statutory returns and filings within permitted time periods;
  • Draft and circulate resolutions and all related correspondence;
  • Ensures execution and implementation of shareholder/corporate resolutions/actions and other decisions in accordance with Group governance standards.


Qualifications


Minimum Qualifications: Bachelor’s degree in law, finance, business administration or other related discipline. Post graduate chartered secretary qualification in company secretarial processes preferred.

Language Requirements: Exceptional English and Arabic language skills non-negotiable (written and spoken)

Minimum Experience: Minimum 4 years of relevant company secretarial experience in a large organisation. Government department experience desirable. Paralegal background is big plus.

Key Job Specific Skills

  • Extensive experience in compiling Board and Committee meeting packs, arranging and coordinating all logistical aspects of Board and Committee meetings, drafting of resolutions and minutes etc.
  • Must be familiar with enterprise compliance in order to achieve compliance with all statutory and regulatory requirements.
  • Team player with ability to use initiative and function independently.
  • Meticulous attention to detail and ability to work under pressure.
  • Assist the Group Company Secretary with the collation of all supporting documents for the board packs, check formatting, grammatical errors and completeness etc.
  • Co-ordinate board member diaries ensuring timeous notification of meetings and publication of board packs.
  • Assist Group Company Secretary with board induction and Director and member training, as required.
  • Liaise with Group Company Secretary, board members, EXCO and relevant stakeholders on board meeting agenda items.
  • Prepare and manage the Group’s governing bodies annual meeting calendar.
تاريخ النشر: ٢٦ يناير ٢٠٢٥
الناشر: LinkedIn
تاريخ النشر: ٢٦ يناير ٢٠٢٥
الناشر: LinkedIn