Req ID: 471022

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time onsite Project Admin Assistant in Doha, Qatar we’re looking for?

Please note: This is a contract role and is not a direct position with Alstom. The selected candidate will be employed by an external agency/third-party vendor.

Your future role

Take on a new challenge and apply your meticulous and systematic expertise in a new cutting-edge field. You’ll work alongside dedicated, collaborative, and dynamic teammates. You'll contribute to the seamless integration of project management processes and enhance operational efficiency within the Project & Bid Management department. Day-to-day, you’ll work closely with teams across the business (such as Logistics, Finance, and Supply Chain), ensure the accuracy of time sheets and headcount tracking, follow up on sourcing activities including purchase requests and site requests, and much more.

We’ll look to you for:

• Follow-up of inventories, purchase requisitions
• Maintain professional agenda, arrange meetings and appointments,
• Prepare, review, and distribute correspondence, reports, presentations, and other documents,
• Handle incoming and outgoing communications, prioritizing and responding as appropriate,
• Travel and logistics management; Creation and end-to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims,
• Take charge of all Purchase Request, Purchase Orders including managing external vendor queries,
• Coordinate with internal teams to facilitate the flow of information and support cross-functional initiatives,
• Organize and manage meetings, including agenda preparation and follow-up on action items
  
  

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Bachelor’s degree or equivalent,,
• Experience or understanding of time sheet management
• Knowledge of procurement processes, including purchase requisitions and order management,
• Skilled in document management, including preparation, review, scanning, and distribution.
  
  

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Collaborate with transverse teams and helpful colleagues,
• Work with cutting-edge project management tools and processes to streamline time sheet comparison and headcount consolidation,
• Utilise our dynamic working environment to foster your professional growth and resilience,
• Contribute to innovative projects,
• Steer your career in whatever direction you choose across functions and countries,
• Benefit from our investment in your development, through award-winning learning,
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)
  
  

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type: Experienced