Job Summary: Organizing and monitoring the administrative unit’s agenda, including correspondence, coordinating visits, and daily communications.

Responsibilities:

· Supervising all outgoing and incoming correspondence for all administrative units within the sector, documenting, recording, and archiving it in coordination with administrative assistants across different administrative units.

· Providing administrative and clerical support to the departments or executive individuals within the sector.

· Managing the schedule of meetings for the Head of Sector, overseeing them, recording meeting agendas and decisions, distributing them to relevant parties, and following up on their implementation.

· Managing travel requests for official assignments for sector employees and their scheduling, coordinating and archiving travel-related matters for managers, collecting all relevant data, retaining travel vouchers, and maintaining records.

· Handling requests for information related to the sector and providing it as quickly as possible.

· Preparing statistical reports about various administrative units within the sector in coordination with the officials of the relevant administrative units.

· Preparing and handling confidential and sensitive documents with integrity and diligence.

· Identifying high-priority issues and addressing them accordingly.

· Professionally handling verbal orders and making decisions based on them.

· Organizing and arranging activities for events and celebrations.

· Organizing and completing all office procedures.

· Coordinating committees and work teams and monitoring their progress.

· Following up on directives and instructions issued by the Head of Sector and relayed to the executive officials.

· Performing any tasks assigned by the direct supervisor within the scope of their expertise.

Skills

Education & Skills

· Bachelor's degree

· Experience 5 years in the same field.

· Proficiency in time management and managing meetings.

· Skill in delivering presentations and preparing reports.

· Effective communication skills.

· Proficiency in using computer programs and related software.

· Fluency in Arabic and English.