We are seeking a detail-oriented and proactive Bid Specialist to manage the end-to-end tendering and proposal lifecycle for IT staffing, cybersecurity products, and related technology solutions across the Qatar market. The ideal candidate will have hands-on experience navigating government and semi-government procurement portals, preparing compliant technical and commercial proposals, and coordinating closely with sales, technical, and finance teams to ensure timely, accurate bid submissions.

Key Responsibilities

Tender & Bid Management

• Track, identify, and evaluate relevant tender opportunities on government/semi-government procurement platforms (e.g. Ariba, in-house portals) and via direct client RFPs/RFQs

• Review tender documents thoroughly to assess eligibility, compliance requirements, technical scope, and submission deadlines

• Prepare and submit fully compliant technical and commercial bid packages within stipulated timelines

• Coordinate procurement of tender bonds, performance bonds, and other mandatory documentation (commercial registration, tax cards, ICV certificates, etc.)

• Maintain a tender tracker/pipeline with key dates, status, and follow-ups

Proposal & Documentation

• Draft, format, and finalize technical proposals, commercial proposals, and Business Requirement Documents (BRDs) tailored to client/tender specifications

• Prepare compelling company profiles, case studies, and capability statements to support bid submissions

• Ensure all proposals align with tender requirements, formatting guidelines, and compliance checklists

• Liaise with technical/OEM partners (for cybersecurity products) to gather accurate product specifications, pricing, and technical documentation for inclusion in bids

Requirement Gathering & Coordination

• Conduct requirement-gathering sessions with clients and internal stakeholders to accurately capture IT staffing needs and cybersecurity product/solution requirements

• Translate client requirements into structured BRDs and scope-of-work documents

• Act as a coordination point between sales, technical, procurement, and finance teams throughout the bid and post-award process

Sales Coordination & Commercial Support

• Support the sales team with pricing inputs, vendor quotations, and commercial structuring for bids

• Coordinate with OEMs/vendors/partners for cybersecurity product quotations and technical datasheets

• Prepare and issue sales invoices, follow up on payment schedules, and maintain accurate commercial records

• Assist in preparing purchase orders, delivery notes, and other transactional documentation as needed

Compliance & Reporting

• Ensure all submissions comply with client-specific and Qatar market regulatory/procurement requirements

• Maintain organized records of submitted bids, awarded contracts, and related correspondence

• Provide regular status reports on bid pipeline, win/loss tracking, and upcoming opportunities to management

Desired Candidate Profile

Required Qualifications & Experience

• Bachelor's degree in Business Administration, IT, Engineering, or a related field

• 2–4 years of relevant experience in bid management, proposal writing, or tender coordination — preferably within IT staffing, cybersecurity, or technology solutions in the Qatar market

• Proven experience navigating Qatar government/semi-government tendering processes and procurement portals

• Strong understanding of IT staffing models and cybersecurity product/solution offerings (a plus, not always mandatory)

• Experience preparing BRDs, technical/commercial proposals, and invoicing documentation

Required Skills

• Excellent written and verbal communication skills in English (Arabic is an advantage)

• Strong proficiency in MS Office (Word, Excel, PowerPoint) — advanced Excel skills preferred for commercial workings

• Strong attention to detail and ability to manage multiple bid deadlines simultaneously

• Good coordination and stakeholder management skills across sales, technical, and finance functions

• Ability to work under pressure with tight tender submission timelines

• Analytical mindset with strong requirement-gathering and documentation skills

Preferred (Nice to Have)

• Familiarity with local Qatar procurement bodies (e.g. Supreme Committee, Ministries, semi-government entities)

• Prior exposure to cybersecurity OEM partnerships (e.g. Fortinet, Palo Alto, CrowdStrike, etc.)

• Knowledge of ICV (In-Country Value) certification processes

• Valid Qatar driving license (if site visits/client meetings are required)