Who We Are
“The Rockstars Behind the Curtain”
We’re a cross-cultural team of doers, dreamers, and problem-solvers. With roots in thirteen nations and ten languages, our diversity fuels bold ideas and creative thinking. Agile and open by design, we challenge the status quo, improve what’s outdated, and constantly reinvent together. We take a hands-on approach, push past conventions, and support each other every step of the way. There’s no “I” in team and we like it that way. Based in Paris, Effretikon, Basel, Hong Kong, Miami & Doha, we operate as one. We act as general contractors for national and international fairs delivering complex projects across production, operations, and logistics with precision and impact. We don’t just manage challenges, We thrive in them.
Role overview:
As Exhibitor Manager, you are the primary liaison for exhibitors at our global fairs, working in close collaboration with their Exhibitor Project Managers (EPM). You will guide exhibitors/Exhibitor Project Managers from concept through completion ensuring technical needs, design elements, and logistical requirements are translated into well-executed, high-quality solutions. Your role spans project planning and quotations, execution on-site, and post-show reconciliation, delivering a seamless, premium experience at every stage.
Key Responsibilities:
Pre-Event Planning & Project Development
Act as the main point of contact for exhibitors and their EPMs, managing inquiries and translating creative and technical requirements into actionable solutions. Oversee the full project lifecycle—from initial booth briefings to final approvals. Auto CAD Experience Required for preparing and maintaining comprehensive technical drawings and floorplans, incorporating all exhibitor specifications. Generate detailed quotes and budgets, ensure timely approval processes, and secure confirmations to proceed. Advise galleries on suitable solutions for lighting, flooring, wall finishes, and custom elements, balancing aesthetics, feasibility, and cost-effectiveness.
On-Site Implementation Supervise on-site installation and construction, coordinating closely with suppliers and internal teams. Monitor timelines, budgets, and quality standards to ensure deliverables meet or exceed gallery expectations. Troubleshoot issues proactively and maintain consistent communication with exhibitors during build-up and handover.
Post-Event Wrap-UpOversee the dismantling process, ensuring efficient and organized breakdown of gallery stands. Lead final reconciliations, including the review of delivered services, cost validation, and invoicing.
Cross-Functional Collaboration Maintain strong alignment with Project Lead, production, logistics, and account teams to ensure cohesive execution. Serve as a central communication hub between galleries, internal stakeholders, and external partners throughout all project phases.
Your Profile:
Degree or professional qualification in Architecture, Construction, Event Management, Business Administration, Project Management, or a related field. Minimum 3 years of experience in exhibition management, event production, architecture, construction, project management, or a similar environment. Proven ability to manage multiple projects simultaneously in a fast-paced, client-focused setting. Strong stakeholder management and negotiation skills, with experience coordinating suppliers, contractors, and external partners. Excellent organizational skills with the ability to manage budgets, timelines, and project deliverables effectively. Proficiency in Auto CAD for technical drawing preparation and space planning; experience with Revit, Sketch Up, or similar design software is an advantage. Strong command of Microsoft Office applications, particularly Excel, Outlook, Teams, and Power Point, and confidence working with digital project management and collaboration tools. Familiarity with ERP systems and project management platforms is beneficial. Solid understanding of exhibition construction, temporary structures, and technical event production processes. Excellent communication and presentation skills, with the ability to build strong relationships across diverse stakeholder groups. Exceptional interpersonal skills, demonstrating a collaborative, service-oriented, and solution-driven mindset. Open-minded, adaptable, and proactive, with strong problem-solving abilities and attention to detail. Comfortable working in an international environment with clients, suppliers, and colleagues from diverse cultural backgrounds. Willingness to travel internationally for up to six weeks per year across Europe, North America, and Asia, with flexibility to work occasional evenings and weekends during event delivery periods.