Job description

Reporting structure

Reports To:

Head of Talent Acquisition

Direct Reportees:

None

Facilitate activities related to recruitment planning, candidates' sourcing, selection, and engagement in close coordination with hiring managers to ensure that Nakilat's staffing requirements are satisfied in a timely manner, with competent workforce and in accordance with established recruitment guidelines, policies, and procedures.
 

Key Accountabilities:
Talent Acquisition:
1.    Facilitate with the functions' heads to plan their annual recruitment requirements and synthesize them into an overall recruitment plan.
2.    Ensure the implementation of the annual recruitment plan and report progress.
3.    Plan regular recruitment trips to source high-caliber Qatari National candidates through university fairs or similar, whilst promoting a positive image of NAKILAT.
4.    Participate in developing advertising programs related to recruitment plans and positions' requirements, and identify and coordinate with advertising/recruiting agencies to publish job advertisements.
5.    Identify the appropriate recruitment channels to be utilized to fulfil the recruitment plan requirements, and work on building and maintaining good relationships with the external sourcing channels (if any).
6.    Perform searches for qualified candidates according to the relevant job criteria, using databases, networking, Internet recruiting resources, and internal databases as and when required.
7.    Screen CVs and applications and generate a short-list for functional/divisional/departmental review.
8.    Verify credentials (e.g., university degrees) and conduct reference checking once approved and waived by the candidate.
9.    Conduct preliminary interviews with applicants (face to face or over the phone) and schedule for interviews with other members of the HR Department and/or functional Managers if necessary and provide feedback for the candidates as required.
10.    Arrange and organize the placement tests and interview activities for the short-listed candidates.
11.    Maintain a data bank of vacant positions and work on sourcing in line with Nakilat manpower plans as shared by the relevant stakeholders.
12.    Establish a filing system with all documents in relation to recruitment and constantly update it.
13.    Negotiate offers and draft provisional and formal offer letters for selected candidates, consistent with pre-defined templates, and coordinate with the Rewards and Organizational Development Section to ensure that the stated terms on the employment offer are in line with Nakilat's applicable policies and guidelines.
14.    Coordinate with the concerned functions regarding any needed logistical support during the interview and engagement process, including travel, entry visa, and residence permits.
15.    Participate in the various on-campus and related venues for the identification and recruitment of Qatari nationals into NAKILAT, consistent with the Company's National Development/Qatarization program.

Generic Accountabilities:
Safety, Health, Environment, & Quality (SHEQ):
16.    Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, worldclass, secure, and environmentally responsible service to customers, the public, and its own people.

Policies, Systems, Processes & Procedures:
17.    Implement approved departmental policies, processes and procedures.
18.    Participate in monitoring and evaluating the effectiveness of the recruitment process with regard to success rate in search and selection, and recommend modifications to policies and procedures as necessary.
19.    Ensure full compliance with established guidelines, policies, and procedures related to sourcing, selection, and engagement of candidates for employment.

• Perform end-to-end Talent Acquisition activities Fill all job vacancies on time
• Attend various job fairs at different Educational Institutions in Qatar Develop and draft Employment Offers
• Maintain relationships with various recruitment agencies inside and outside Qatar

Internal:

• Rewards & OD Section - to obtain and implement the Manpower Plan, and to get approvals on compensation for selected candidates
• All Nakilat Divisions/departments to fulfil their manpower requirements.
• L&D Section - to recruit Developees and Marine Cadets
• Government Affairs Section — to obtain Work Visa,
• Medical Letters, Police clearance issuance for new joiners
• PR Department- to coordinate Career Fairs
• Supply Department - to monitor contracts with various
• Recruitment agencies and process purchase order

External:

• Recruitment Agencies - to source candidates
• Local Universities and the Labour Department - to recruit Qatari Nationals
• Prospective Candidates - to keep a good pipeline of candidates for future recruitment

Not Applicable

Qualifications:

• Bachelor's degree in 1 Human Resources, Business Administration, or a related field.

• Certification in competency-based recruitment and selection is a plus.

Experience:

• 3-5 years of related experience in a similar position/responsibility.

• Previous experience in the Oil & Gas industry and regional experience is preferred.

Job Specific Skills:

• Knowledge about social media recruitment strategies.
• Knowledge of executive sourcing & interviewing,
• Knowledge of HR-ERP systems, preferably SAP
• Knowledge of Microsoft Office.