The incumbent is responsible for the recruitment function of the HR department. This position is responsible for coordinating for and implementing an Annual Recruitment Plan, and coordinating with internal users and recruitment agencies in order to ensure that manpower recruitments are fulfilled on time & in an organized and cost effective manner. The job also involves administering of position profiling & grading system strictly in accordance to the company’s approved policies and procedures.
Assist in preparation of approved recruitment plans and organization charts for all divisions from the HR Manager and determines the timing and volume of additional recruitment by tabulating the staff recruitment plans every month on the basis of skills, for each cost/profit center. Maintain contractual relationships with domestic and global recruiting agencies to meet the immediate / specialized skill requirements, and implement a system to track recruitment requests and follow it up regularly. Devise appropriate methods to select candidates and prepare a selection report. Ensure recruitment is done as per the Annual Recruitment Plan. Develop and manage a CV database consisting of the CV received and conduct self recruitment, utilizing agencies only during specialized circumstances, in order to cut down on recruitment costs. Co-ordinate with the Department Managers on recruitment requisitions and verify them against the approved organization charts, staff plans and salary/benefits entitlement, and initiate recruitment process by determining the most efficient and cost effective recruitment channel. Keep track of all CVs sent to different departments and follow up to ensure their responses to the CVs are received Consolidate interview evaluations and coordinate with Department Managers to ensure that the compensation fits into the pre-defined range as per the company’s policies and grading structure. Obtain references on the selected candidates and update the recruitment database with appropriate information. Issue monthly reports that indicate the vacancies filled, pending recruitment requests and performance against the annual recruitment plan. Coordinate manpower planning process and maintain manpower records. Establish and maintain files and records on an ongoing basis. Prepare and distribute written and verbal information to inform new employees of benefits, compensation, and personnel policies. Support the Operating Management by tabulating the annual impact of the recruitment and salary change decisions on the Company’s income statement. Help in collating market information on compensation benchmarks for various positions as and when required and directed by the HR manager Maintain a database of all approved organization charts staff plans for cost/profit center, job descriptions and competencies and ensure that these are uniformly applied.