1. Provide Admin support to the HR manager in various HR activities.

2. Prepare Monthly staffing report for Qatar

– Capture all movements in and out of Qatar Projects inside Qatar and outside Qatar.

– Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis.

– Compare and include the relevant information from MAP generation for each new expat.

– Ensure correct listing and headcount for all departments

– Ensure cost centers are included in the report for billing purposes.

– Extract SHARP extract and compare against the staffing report to ensure accuracy.

– For Golden pass secondees, verify with BL to ensure capturing all new movements.

– For USA billing, ensure all the correct setups for secondment is applied on a timely manner.

3. Provide Orientation

– For new comers, conduct orientation and ensure proper documentations are in place.

– Complete relevant information for billing purposes for all new secondees

– Complete special orientation especially for new secondees

– Add new arrivals to HR master listing.

4. Manage secondment nominations

– Liaise with JV and business line to provide correct candidates for requested positions

– Follow up with JV to ensure interviews are scheduled for nominees accordingly

– Liaise with nominees to ensure availability

– Follow up after successful interview

– Provide feedback to BL to seek relevant billing information

– Follow up with JV to ensure all required paperwork is in place

– Execute paperwork and forward to parties for billing purposes

– Keep a tracker for all open positions to monitor deadline and alert parties

– Highlight issues and discuss with BL if any

5. Mange Announcements and NEEDS

– Following confirmation from JV for secondment, check with BL for NEED placement

– Follow up until NEED is in place and check and verify relevant information is correct

– Follow up until MAP is compiled and Expat/secondee is information of assignment

– For new positions ensure all proper documentations and NEEDS are in place

– Ensure and help draft new announcements for all departments and follow up until posted

– Handle all local postings and cascade within department.

6. Billing

– Gather the correct information to formulate the billing letter

– Discuss with BL to decide correct billing categories

– Discuss with BL and forward correct information to JV to ensure all paperwork is done

– Verify all needed information is shared among all parties

– Cross check with billing team and review their monthly report to ensure all is captured

– Highlight and correct any spotted problems to ensure billing to done correctly

– For outside Qatar locations (US, Indonesia, Italy, UK…etc) liaise with BL and secondee to collect proper information and starting date and location.

– Formulate the correct billing letters and add to report

– Ensure SHARP setup is correctly applied for out of Qatar location.

7. SHARP Updates

– Ensure SHARP database listing is correct and updates are done for all new positions

– Ensure SHARP database listing is correct and ensure removing all leaving expats/DH

– Ensure all changes (name, position, cost center…etc) are correctly updated in SHARP

– That involved connecting with Data management to ensure correct data is captured.

– Ensure correct reporting relationship is applied

8. Schooling

– Liaise with all relevant schools to ensure company seats are used correctly

– Provide new expats with relevant information to apply for wished schools

– Follow up and provide advice if required

– Contact schools to provide consent for company seats

– Keep track of yearly allotment to ensure sufficient seats available

– Keep a record of students attending local schools for expats

– Liaise with payable to ensure smooth billing

– Provide innovative solution for raised issues

– Review invoices and forward for endorsement

9. Mange International assignments

– Liaise among business lines and JV for available training assignments for Qatari local or abroad.

– Once candidate is chosen by BL, prepare and execute the correct paperwork

– Start the visa process for candidates going outside Qatar

– liaise with candidate to collect relevant paperwork

– follow up until visa is issued

– Liaise with BL for proper meet and greet and the settlement for the trainee.

– Provide advice for billing purpose if applicable.

10. Talent mobility and MSP interface

– Liaise with CARTUS to ensure smooth transition for all expats moving into Qatar

– Follow up on any outstanding issues until finally resolved

– Ensure CARTUS have relevant information

11. Others

– Stewardship of HR SharePoint

– Safekeeping and updating HR contact listing

– Record management contact for HR

– BCP contact for HR: issue an updated emergency list for BCP purpose on monthly basis

– Engagements with clients for various queries relating to billing, benefits, secondment, entitlement.

If any of the candidates are interested in the above opening revert back with your updated CV to- [email protected]