Job description

Newly Opening Retail - ‘MARK & SAVE’ is looking for Public Relations Officer (PRO) entails overseeing and coordinating various administrative duties associated with the processing, submission, and authorization of legal documentation and permits on behalf of the organization. The PRO is responsible for maintaining compliance with local government offices and authorities through direct communication and coordination. The ideal candidate will possess contract analysis ability which will play a crucial role in ensuring the company's legal compliance and optimizing business operations.

CORE RESPONSIBILITIES:

• Renew, update and maintain employees’ Qatar ID (QID) and labor contracts promptly to ensure that records are up to date in both labor and immigration offices.
• Collect and provide periodical updates from the government authorities on labor and immigration rules to keep the department well-informed of the changes in policies and procedures.
• Renew, update and maintain the trade licenses and other government certificates of all company’s legal entities in the State of Qatar to ensure the documents are up to date.
• Assist in obtaining visas from other embassies in the State of Qatar for staff members’ business travel.
• Arrange processing attestation of employee qualifications as required after attestation by employee’s embassy has been finalized.
• Submit, follow up, and collect new employment visas (through QVC non-QVC) to ensure timely processing to support the business.
• Provide and renew Hamad Medical insurance promptly, ensuring employees enjoy medical coverage.
• Deal with general enquires regarding PRO functions promptly and efficiently to enhance the level of department service.
• Review and comment on various contracts to ensure compliance with local rules and regulations
• Accurate preparation of documents according to the requirement of the legal authorities.
• Maintain confidentiality and security of company and employee documents at all times.
• Fleet Management, including services, inspection, and safe record keeping of company vehicles, registration, and renewals.
• Proper filing and maintaining of visa information and records (Electronically and hard copies)
• Maintain and record license information. (Electronically and hard copies)
• Filing and maintaining QIDs and Hamad Insurance information for all company employees.
• Submit and process Ooredoo payroll cards
• Supervise Typist

SKILLS:

·       Ability to understand, review and comment on contracts

·       Be transparent in your motives, methods, and expected results

·     Own mistakes and share your knowledge to prevent a repetition of the same error within your department or division

·       Keep sensitive information confidential

·       Be proactive and use good judgment when dealing with challenging situations

·       Act with professionalism and integrity

·       Follow through on commitments

·       Work well both autonomously and within a team

QUALIFICATION:

· Business Degree or equivalent

· Min 5 years’ experience working as PRO in the state of Qatar

· Arabic language: reading, writing and speaking

· Excellent English communication skills