About the role
The administration Assistant is responsible for providing administration support for the smooth functioning on a daily basis, for the team and handling of confidential and sensitive issues involving continual inter-departmental relations. He/She represents the team through correspondence, telephone and personal contact and liaise with other departments for arranging the logistics of resources.
Key Accountabilities include, but are not limited to:
· Perform advanced, diversified, and confidential administrative and secretarial support.
· Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
· In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
· Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
· Perform administrative tasks based on set procedures, establish and maintain filing systems, categorise and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
· Research information and initiate assigned tasks accordingly.
· Coordinate internal and external communications.
· Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff. Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.
· Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
· Receive or answer telephone calls to address inquiries and ensure messages are clearly taken and delivered promptly to concerned stakeholder.
· Maintain supplies inventory by checking stock to determine inventory level (office/pantry/uniform), including asset management of QDC equipment by keeping track of all the assets issued to the staff to guarantee that company-issued items are properly tagged.
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.
Join us as we dare to achieve what’s never been done before.
Qualifications
About you
The successful candidate will have the following:
· Bachelor's Degree or Equivalent with Minimum 8 years of job-related experience
· Minimum 1 years of job-related experience
· Experience is retail or general office function
Job Specific Skills:
· Excellent written and verbal communication skills.
· Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
· Self-motivated and highly organized.
· Strong interpersonal and team working skills.
· High level of sensitivity and professionalism.
· Self-starter, having the ability to work independently with minimal instructions. Proven ability to work under pressure to defined timescales.
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination.
Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.
Application Guidelines
· Employees must submit applications through internal vacancies portal (via GEMS) only.
· Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.
· All internal candidates can only have three active applications at any point in time.
· All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role
· All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process
· If you are a Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require a NOC to apply for this role