Exciting opportunity for Administration Coordinator to work under Technical Projects Management Department.

You will provide administration support for the smooth functioning of the Aircraft Deliveries Section on a daily basis. Performs secretarial duties, which require the handling of confidential and sensitive information. Represents the Department through the management of correspondence, telephone and personal contacts. Undertakes projects as directed by the management in order to support Departmental/Corporate initiatives

Operational Accountabilities;

• Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
• Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the Production Oversight & Aircraft Deliveries department, to record, filter, disseminate and communicate all incoming and outgoing matters.
• Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials.
• Compiles reports as directed and ensure that all files are complete and properly maintained.
• Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
• Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
• Refers routine matters to appropriate person for action and follows up to ensure completion.
• Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).
• Establishes a confidential filing system for all correspondence generated to and from the Production Oversight & Aircraft deliveries Department, categorizes and maintains manuals, sensitive correspondence and other source material.
• Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.
• Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
• Arranges required office equipment for new and existing staff. and accesses and maintains records for Department Assets.
• Perform other department duties related to his / her position as directed by the Head of the Department

 Additional Accountabilities: Administrative Support

• Provides efficient administrative support, with minimal instructions.
• Enhances office administration procedures within the unit.
• Remains informed on relevant Company policies and procedures and guides department staff as and when required.
• Promotes high standards of corporate values through correspondence, telephone and personal contact.
• Keeps and maintains of all the tracking for the in box and outbox.

   Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Join us as we dare to achieve what’s never been done before.

Qualifications

Qualification and experience:

• High School Qualification / Vocational Qualification /Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 3 years of job-related experience OR
• Bachelor’s Degree or Equivalent with Minimum 2 years of job-related experience.
• Relevant Vocational, Tertiary or Trade qualification
• Certificate in Computer applications – MS office (Word, Excel, Power point, Access)
• Ability to work in a cross-culture environment
• Excellent communication and computer skills
• Excellent written/spoken English
• Maintain confidentiality and self-discipline
• Should be motivated, responsible and focused

How to Apply

Please see below for all eligibility and requirements for internal applications. Please note that any applications not meeting the criteria will not be processed.

• Employees must have completed a minimum 10 months in their current role to be eligible to apply for an internal move. 
• Employees can only have three active applications at any one time.