AtkinsRéalis is looking for Admin Assistant, in Doha,Qatar.
About AtkinsRéalis
Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.
The Admin Assistant is responsible for providing support to the High Line’s administrative office.
Responsibilities
- Transcribing a variety of material where terminology, grammar, punctuation, arrangement and set-up require judgment and skill
- Composing various correspondences
- Maintaining departmental records, including budget and personnel records and timesheets
- Compiling data from a variety of sources
- Recommending improvements in letters and work methods
- Preparing a variety of documents, including gathering required material, finalizing presentation and organizing distribution list.
- Comprehensive assistance in administrative functions; updating calendar with appointments and meetings
Operational Responsibilities
- Coordinating travel arrangements, meetings and appointments
- Serving as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors)
- Coordinating incoming and outgoing mail, packages, and deliveries
- Copying, filing, scanning and organizing documentation
- Collecting relevant material for scheduled meetings and reports.
- Preparation of monthly report drafts.
- Contacting senior management inside and outside of the organization to gather and provide information
Methods of Working: The post holder will be expected to:
- Adopt a participative style of working, underpinned by strong interpersonal skills that encourage, create and maintain a vibrant and effective workforce.
- Exhibit the highest standards of professional behaviour, creating harmonious working relationships across all areas based on mutual trust and respect.
- Undertake any necessary training associated with the duties of the post.
- Maintaining confidentiality and observing data protection guidelines.
- Take an active part in appraising their own work against agreed priorities and targets, in accordance with the Department’s performance management review protocol.
General Conditions
- All employees are responsible for the implementation of the Health & Safety Policy as far as it affects them, colleagues and others who may be affected by their work. The post holder is also expected to monitor the effectiveness of the health and safety arrangements and systems to ensure appropriate improvements are made where necessary.
- The post holder will be expected to comply, observe and promote the equality policies of the employer.
- The person appointed will be expected to work flexibly and the exact nature of the duties described above is subject to periodic review and is liable to change.
- Where the post holder is disabled, every effort will be made to support all necessary aids, adaptations or equipment to allow them to carry out all the duties of the job.
Why choose AtkinsRéalis
Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.
Thrive with us. When you join us, your wellbeing, health and safety become our top priority.
Engineering the future with digital. From design and engineering to project management, digital is fundamental to our way of working.
Champion lasting change. We build sustainability into everything we do.
Rewards And Benefits
We offer an excellent package which includes:
- A competitive salary
- Medical and life insurance cover.
- Company gratuity scheme.
- Discretionary bonus scheme.
- Annual flight allowance to point of origin.
- Employee Wellbeing Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants
AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We Pursue This Commitment By
- Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
- Complying with the relevant employment legislation and codes of practice.
- Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect.