The Administration Manager will be responsible for overseeing office operations, supporting employees and management, coordinating events and purchases, managing assigned projects, and providing executive support to the COO & Deputy CEO. Joining our 1700 dynamic team members, spread among 64 subsidiaries worldwide, offers you endless growing opportunities.

Responsibilities

• Manage daily office operations and ensure all office issues, maintenance, and improvements are properly handled.
• Supervise the administration team, drivers, and administrative assistants.
• Support employees with HR-related matters, ensure compliance with internal HR policies, and coordinate concerns with the HR department.
• Manage purchasing processes, verify LPOs, obtain the required quotations, and ensure the best value and proper approvals.
• Review and cross-check all documents requiring the COO s signature, ensuring that the information, approvals, supporting documents, and relevant details are accurate and complete before sharing with COO for signature.
• Handles company events, exhibitions, gatherings, client meetings, and other activities. And make sure it is all coordinated with Finance (within budget), Marketing, management, and external suppliers.
• Coordinates with the Marketing team for the preparation of brochures, marketing materials, and other company collaterals.
• Manage the COO s calendar, appointments, and meeting requests.
• Prepare management meeting agendas and minutes and follow up on pending action points.
• Manage projects assigned by the COO and ensure they are completed within the agreed scope and timeline.
• Coordinate internal and external communication related to the Captive Management Division.
• Maintain proper records, reports, approvals, and confidential documents.
• Perform other administrative and management support duties as assigned.
• Promote cost-saving initiatives across the company by supporting the paperless project, reducing unnecessary expenses, improving resource use, and identifying practical opportunities for operational savings.

Desired Candidate Profile

Bachelor s degree in business administration, management, or a related field.

7+ Years experience in a similar role.

Fluency in English and Arabic.