Job description

Position Summary

The position is responsible for managing the day-to-day operations of the Clinical and Faculty Affairs function including but not limited to managing the appointment, promotion, renewal, termination processes of WCM-Q and affiliated faculty members. The incumbent also manages Qatar medical license and hospital privileges for faculty members at WCM-Q.

Job Responsibilities

• Manages and coordinates the day-to-day operations of the Clinical and Faculty Affairs team, ensuring continuity and completion of division’s activities.
• Manages the appointments, reappointments, promotions, and termination of the WCMC-Q and affiliate faculty within established time frames.
• Supports development of the annual plan, including budgeting, faculty salary benchmarking, and planning for events and activities hosted by the unit.
• Collaborates with the WCM- NY, maintaining up-to-date knowledge of appointment and promotion criteria, and sharing relevant updates and guidance within the team.
• Supervises the preparation, review, and quality assurance of academic staff contracts, Letters of Agreement, and faculty appointment letters, ensuring accuracy, completeness, consistency, and compliance with institutional policies and standards.
• Develops and maintains process documentation, workflow improvements, and reporting mechanisms for faculty and clinical affairs activities.
• Ensures implementation of policies, processes, and procedures in alignment with WCMC NY.
• Applies knowledge of medical education systems in the U.S. and internationally to evaluate faculty credentials.
• Manages compliance with institutional, academic, and licensing standards throughout the appointment and promotion process.
• Monitors Clinical Affairs operations, including faculty Qatar Medical Licensure and clinical privileging processes with affiliated hospitals, while monitoring changes in relevant laws, regulations, policies, and institutional requirements.
• Facilitates the Qatar Internal Review Committee process, including case preparation, documentation review, and follow-up actions to ensure timely and compliant review of faculty appointment and promotion cases.
• Manages preparation of faculty appointment and promotion letters of recommendation for WCMC department chairs.
• Collaborates with assigned affiliated hospitals/institutions, the WCM-Q Office, the WCM Academic Departments, and the WCM Office of Faculty Affairs for all issues related to various faculty affairs initiatives and projects.
• Manages all requirements for Qatar medical licensing requirements for faculty members.
• Supports the delivery of promotion seminars, workshops, and training on academic staff policies and procedures, including preparation of CPD accreditation applications.
• Assists with grievance in handling matters and implements the process stipulated by the Academic Staff Handbook.
• Oversees system-related issues and contributes to website and intranet content development and updates.
• Participates in design and development of new systems related to clinical and faculty affairs.
• Performs other duties as assigned.

Skills

Education and Experience

• Bachelor’s Degree in Business Administration, or any other field.
• 9 - 10 years of related experience managing faculty and clinical affairs in an academic healthcare setup.
• Certified Professional Medical Services Management (CPMSM) preferred.

Knowledge, Skills and Abilities

• Thorough understanding of the medical education, research, and clinical care sectors.
• Strong interpersonal and communication skills with an ability to negotiate and influence stakeholders.
• Ability to work effectively in teams to achieve results collaboratively across programs and institutions.
• Skilled at handling multiple priorities in a results-oriented, multicultural setting.
• Well-versed in written and spoken English.
• Proficient in the MS suite of products – Word, Excel, and PowerPoint.