Job Description

Roles & Responsibilities

Reporting daily to the Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.

Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.

Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.

Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.

Managing internal moves within the building with the Facilities Manager.

Working with Facilities Manager and Moves and Changes team to maintain floor plans.

Assisting in setting up in house and external events as and when required.

Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.

Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.

Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.

Upkeep and review of Manuals, Handbooks, Guidance notes etc.

Cover Receptionist Role & Responsibilities when required

Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required

Manage day to day mail room operation, deliveries, enquiries, etc.

Be aware of basic procedures, courier suppliers and all external key contacts.

Manage mail related supplies stock and place order when needed.

Other tasks and duties as required.

Every day is different, and in all these activities, we d encourage you to show your ingenuity.

Desired Candidate Profile

Previous experience of working within a high profile corporate environment

Previous reception or hospitality experience would be beneficial

Pro-active and hands on happy to support other Team members

Knowledge of Facilities Management processes preferable

IT Skills, Outlook, Excel, Word.

Professional, friendly and welcoming attitude

Good attention to detail

Ability to show initiative

Excellent communication skills

Organizational skills and the ability to prioritize a busy workload

Customer service background essential