Job description

Role Purpose

The Document Controller serves as the central hub for all technical and administrative documentation. You will be responsible for the timely, accurate, and compliant management of documents throughout their lifecycle—from creation and internal review to distribution and archiving. Your primary goal is to ensure project teams have the right information at the right time while maintaining a "zero-error" filing environment.

• System Management: Administer the Electronic Document Management System (EDMS), ensuring all files are correctly tagged, numbered, and categorized according to company standards.
  

  
  

• Quality Assurance: Conduct rigorous "gatekeeping" checks on all incoming and outgoing documents for correct templates, naming conventions, and professional formatting.
  

  
  

• Workflow Coordination: Manage the document review and approval cycle, ensuring stakeholders meet deadlines and comments are consolidated.
  

  
  

• Version Control: Maintain a definitive master document register (MDR) to prevent the use of obsolete or superseded information.
  

  
  

• Distribution & Tracking: Issue formal transmittals to internal teams, clients, and subcontractors, maintaining a clear audit trail of who received what and when.
  

  
  

• Reporting: Generate weekly or monthly status reports on document progress, overdue reviews, and submission statistics.
  

  
  

• Education: High school diploma required; Bachelor’s degree in Business Administration or a technical field preferred.
  

  
  

• Software Mastery: Advanced proficiency in MS Office (especially Excel) and experience with EDMS platforms (e.g., Aconex, Procore, SharePoint, or Bluebeam).
  

  
  

• Industry Knowledge: Familiarity with ISO 9001 quality management standards or specific industry document control protocols.
  

  
  

• Precision: An eagle eye for detail—you catch the typos and formatting errors others miss.
  

  
  

• Organization: The ability to prioritize high volumes of data in a fast-paced, deadline-driven environment.
  

  
  

• Discretion: Handling sensitive or proprietary information with high integrity and confidentiality.
  

  
  

• Accuracy Rate: Minimal errors in document indexing and metadata entry.
  

  
  

• Turnaround Time: Meeting established SLAs for document distribution and processing.
  

  
  

• Audit Readiness: Maintaining a filing system that passes internal and external audits with zero major non-conformances.
  

  
  

The Document Controller serves as the central hub for all technical and administrative documentation. You will be responsible for the timely, accurate, and compliant management of documents throughout their lifecycle—from creation and internal review to distribution and archiving. Your primary goal is to ensure project teams have the right information at the right time while maintaining a "zero-error" filing environment.

• System Management: Administer the Electronic Document Management System (EDMS), ensuring all files are correctly tagged, numbered, and categorized according to company standards.
  

  
  

• Quality Assurance: Conduct rigorous "gatekeeping" checks on all incoming and outgoing documents for correct templates, naming conventions, and professional formatting.
  

  
  

• Workflow Coordination: Manage the document review and approval cycle, ensuring stakeholders meet deadlines and comments are consolidated.
  

  
  

• Version Control: Maintain a definitive master document register (MDR) to prevent the use of obsolete or superseded information.
  

  
  

• Distribution & Tracking: Issue formal transmittals to internal teams, clients, and subcontractors, maintaining a clear audit trail of who received what and when.
  

  
  

• Reporting: Generate weekly or monthly status reports on document progress, overdue reviews, and submission statistics.
  

  
  

• Education: High school diploma required; Bachelor’s degree in Business Administration or a technical field preferred.
  

  
  

• Software Mastery: Advanced proficiency in MS Office (especially Excel) and experience with EDMS platforms (e.g., Aconex, Procore, SharePoint, or Bluebeam).
  

  
  

• Industry Knowledge: Familiarity with ISO 9001 quality management standards or specific industry document control protocols.
  

  
  

• Precision: An eagle eye for detail—you catch the typos and formatting errors others miss.
  

  
  

• Organization: The ability to prioritize high volumes of data in a fast-paced, deadline-driven environment.
  

  
  

• Discretion: Handling sensitive or proprietary information with high integrity and confidentiality.
  

  
  

• Accuracy Rate: Minimal errors in document indexing and metadata entry.
  

  
  

• Turnaround Time: Meeting established SLAs for document distribution and processing.
  

  
  

• Audit Readiness: Maintaining a filing system that passes internal and external audits with zero major non-conformances.