Job Summary

The Exhibitions, Conferences & Events Organizer is responsible for planning, coordinating, and delivering successful exhibitions, conferences, and corporate or public events from concept to completion. This role involves managing logistics, budgets, vendors, stakeholders, and on-site operations to ensure high-quality, well-executed events that meet organizational goals and client expectations.

Skills

Key Responsibilities

Event Planning & Coordination

• Plan, organize, and execute exhibitions, conferences, seminars, trade shows, and special events
• Develop event concepts, timelines, and detailed project plans
• Coordinate event schedules, programs, and floor plans

Vendor & Stakeholder Management

• Source, negotiate, and manage vendors (venues, caterers, AV suppliers, decorators, exhibitors, speakers)
• Liaise with sponsors, exhibitors, speakers, and partners
• Ensure all contracts and service agreements are in place

Budget & Financial Management

• Prepare and manage event budgets
• Track expenses and ensure cost control
• Handle invoicing, payments, and post-event financial reporting

Marketing & Promotion

• Coordinate event marketing and promotional activities
• Work with marketing teams on branding, signage, invitations, and digital promotion
• Support exhibitor and sponsor engagement

Logistics & Operations

• Oversee venue setup, registration, accommodation, transportation, and catering
• Manage event technology (AV, staging, lighting, registration systems)
• Ensure health, safety, and compliance standards are met

On-Site Event Management

• Supervise event setup, live operations, and breakdown
• Handle troubleshooting and last-minute issues
• Ensure a smooth and professional attendee experience

Post-Event Evaluation

• Collect feedback from clients, attendees, and stakeholders
• Prepare post-event reports and recommendations
• Maintain event records and documentation

Skills & Competencies

• Strong organizational and project management skills
• Excellent communication and negotiation abilities
• Ability to manage multiple events simultaneously
• Budgeting and financial management skills
• Problem-solving and decision-making under pressure
• Attention to detail and time management
• Proficiency in MS Office and event management tools

Qualifications & Experience

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or related field (preferred)
• Proven experience in organizing exhibitions, conferences, or large-scale events
• Experience working with vendors, sponsors, and venues

Working Conditions

• Flexible working hours, including evenings and weekends
• Travel may be required depending on event locations
• Fast-paced and deadline-driven environment