Executive Secretary

Qatar
  • Provide efficient secretarial services ensuring work is completed effectively and efficiently within agreed timescales
  • Ensure that all telephone enquiries from a variety of sources are dealt with professionally. Take initiative to follow-up on enquiries when appropriate.
  • Ensure that inquiries or issues receive the appropriate attention and are handled promptly and efficiently.
  • Ensure efficient office systems are in place, including filing of correspondence, and prioritizing e-mails.
  • Organize, maintain, and update the diaries and calendars. This entails arranging meetings, seminars, and conferences as and when required. This may also include hotel booking, venues, transport.
  • Coordinate all arrangements for meetings to ensure that they are properly organized, and minutes are accurately recorded and circulated.
  • Receive and make telephone calls on behalf of the management team.
  • Handle regular archiving both electronically and physically.
  • Ensure high standards of confidentiality to safeguard commercially sensitive information.
  • Perform other duties/ tasks as required

Skills

  • Knowledge and experience of relevant software applications including spreadsheets and database management
  • Knowledge of administrative, clerical procedures and business principles
  • Proficient in spelling, punctuation, grammar and other Arabic and English language skills
  • Proven experience of producing correspondence, documents and required typing speed.
  • Proven experience in information and communication management
  • Ability to communicate verbally and in writing in English is essential
  • Ability to communicate verbally and in writing in Arabic is essential

Mandatory:

  • Minimum of 10 years’ experience in a similar position
  • Bachelor's Degree or Higher in relevant Subject
  • Available in Qatar with NOC
  • Native Arabic speaker
Post date: Today
Publisher: Bayt
Post date: Today
Publisher: Bayt