Overview:

The individual will assist in handling HR-related processes, managing office supplies, maintaining records, and ensuring the smooth operation of day-to-day activities. This is a vital role in helping achieve the team’s goals while maintaining a high level of organization and efficiency.

Key Responsibilities:

HR and Administrative Support:

• Manage and process employee requests related to HR, ensuring all transactions are completed in accordance with company policies.
• Coordinate with various departments, particularly project teams, to address attendance, leave, and other HR documentation needs.
• Work with external partners to handle employee documents such as resident permits, passports, and other required legal paperwork.
• Process employee leave, ticket, and exit permit requests as per schedules and company guidelines.
• Act as a liaison for HR, following up on employee certificate requests and other HR-related matters as needed.

Records Management:

• Maintain a well-organized filing system for administrative documents to ensure easy access when required.
• Ensure that all documents, reports, and other important correspondence are stored correctly.
• Provide requested documents and files to management or staff as needed.

Office Management:

• Offer general office support to assist with the achievement of divisional goals.
• Oversee inventory management of office supplies, ensuring items are replenished as necessary.
• Coordinate the repair and maintenance of office equipment when required.
• Prepare correspondence, reports, and other materials as requested by team members or management.

Additional Tasks:

• Carry out special tasks and responsibilities as assigned by management.
• Provide support during ISO-related activities as needed.
• Be flexible and ready to step in during staff absences to ensure continuity of operations.

Skills

Qualifications:

• A diploma in Administration, Office Management, or a related field is required.
• At least 2 years of experience in an administrative or office management role.

Skills and Attributes:

• Strong communication skills in English, both written and verbal.
• Proficient in using Microsoft Office programs, including Word and Excel.
• Ability to operate standard office equipment effectively.
• Attention to detail with a focus on accuracy and organization.
• Capable of meeting deadlines and handling multiple tasks at once.
• Customer-focused with a professional and approachable demeanor.
• Well-organized, efficient, and a team player.

If you are an efficient, self-motivated professional with strong organizational skills and a background in administration, we encourage you to apply for this role.