Job Purpose

•   Responsible for the document and correspondence controls activities for the Major Project, Project Management Team (PMT) in accordance with the Information Management Plan, Document Control and Correspondence procedures. Responsible for operating Documentation via PMT Electronic Document Management System (EDMS). Responsible for ensuring that project documentation flows between locations and departments (PMT and EPC Contractor) according to approved plans and procedures during all phases of project execution.

Key Job Accountabilities

•   Responsible for the successful execution of document control management requirements throughout the project life

•   Responsible for the control of technical and project documents, including transmittals 

•   Execute requirements of Project Information Management Plan to EPC project activities such as records management, trainings, document reviews

•   Administer the PMT Electronic Document Management System EDMS (PIMS)

•   Verify Metadata in accordance with Company procedures, assist document numbering requests, assist exchange & export information and documents for EPC Contractor and PMT

•   Participate in Assessments and Audits with guidance from Head of Information Management (HIM)

•   Acts as the Document Custodian, ensuring Information Protection and Information Security is applied in accordance with Company standards, checking that company Information Classification are managed appropriately

•   Issue document transmittals, transmittal numbers and correspondence numbers in accordance with EDMS

•   Perform quality checks and process the technical documents from the Contractor

•   Distribute incoming documents electronically for review and approval in accordance with Document Distribution Matrix (DDM). 

•   Provide weekly and quarterly reports on the documents progress 

•   Maintain electronic libraries and register of documentation, with the latest revision 

•   Coordinate Completeness and Correctness checks of Fabrication Record Books, System Completion Dossier and other related dossiers as requested by HIM

•   Prepare and transfer the Final Documentation to Operating Company

Skills

-Minimum Requirements--

Qualifications

•   Bachelor of Science Business Management or equivalent.

Knowledge and Key Skills

•   5 years related experience in Oil & Gas Document Control and experience working within a Project organization

•   Knowledge and experience in management processes and document control procedures, Electronic Document Management Systems (preferably Documentum)

•   Experience in working with large EPC Contractors in the areas of Document Control and Information Management

•   Experience in completing and delivering Project Information Handover (PIH) 

•   Experience in MS Office