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Secretary

Levante Holding - Qatar - Doha
Employment: Full Time
Administrative Support:

  • Manage and maintain the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle incoming and outgoing correspondence, including emails, memos, letters, and packages.
  • Organize and maintain files, records, and reports.

Meeting Coordination:

  • Prepare agendas, documents, and presentations for meetings.
  • Attend meetings and take minutes as needed; distribute minutes to relevant parties.
  • Ensure follow-up on action items from meetings.

Communication Management:

  • Serve as the first point of contact for the CEO, screening calls, emails, and visitors.
  • Liaise with internal staff at all levels and external contacts, such as board members, clients, and vendors.

Travel Coordination:

  • Arrange travel plans, itineraries, and accommodation for the CEO.
  • Prepare travel expense reports and handle reimbursement processes.

Project Assistance:

  • Assist the CEO with research, data analysis, and preparation of reports as needed.
  • Manage special projects as directed by the CEO.

Office Management:

  • Ensure the CEO's office is organized and equipped with necessary supplies.
  • Handle confidential information with discretion and maintain a high level of integrity.

Event Planning:

  • Coordinate and organize company events, executive meetings, and functions as required.
  • Handle logistics, such as venue booking, catering, and guest invitations.

Other Duties:

  • Perform additional administrative duties as assigned by the CEO.
  • Assist with personal tasks and errands as needed.

Requirements

  • Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
  • Experience: 3-5 years of experience in an executive assistant or secretary role, preferably in a corporate environment.
  • Skills:
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information with discretion.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and as part of a team.
Apply on the Job Website
Post date: 4 September 2024
Publisher: LinkedIn
Post date: 4 September 2024
Publisher: LinkedIn