We are recruiting for Business Services Coordinator for Mumbai, India.

The selected candidate will support the Line Manager in supporting the outstation teams in all required financial, legal, procurement matters and liaise with the Head Office Finance and Procurement teams with all outstation services activities. Collaborate with internal and external stakeholders in relations to all Business Services activities that enable the Operational teams to undertake their business, thereby enhancing the efficiency of the operational and QR revenue generating teams. Actively participate in building strong relationships and maintain good communication with Head Office functions of Finance and Procurement to ensure efficiency of processes and continuous improvements supporting them from an outstation perspective as required.    

Accountabilities

• Book and coordinate the Payroll processing in local outstation in collaboration with the HR team and local payroll provider, ensuring payroll is accurate, with pension and taxation deductions correctly made.
• Coordinate payment of all staff expenses (entertainment and duty travel)
• Where required coordinate and manage the petty cash process in station ensuring accurate reconciliation and reported to head office
• Coordinate and ensure completion of local deposit register and ensure up to date and accurate
• Management of cash handling for CTOs (where applicable) including daily cash sales verification against Bank Statements, Daily Sales Report checking, reconciling sales figures with merchant statement and bank statement for local card collections, daily reconciliation of physical cash with Amadeus sales report
• Procurement and renewal of local insurance policies in line with statutory requirements
• Provide local insurance policies renewal details to Corporate Insurance Department and other stakeholders in a timely manner
• Legal cost handling during litigation claims, issue payments for agreed claims and manually update cost details in ERP system
• Input into the accrual process on a monthly basis to support business finance- confirmation of invoice received/ service received
• Manage the record completion and accuracy of asset register and support the ongoing asset verification process including transfer of assets in Matrix
• Support the business with all procurement activity, including quotations, supplier reviews, review of contract, QCC Approval and Evaluation, review cost and compare to budget
• Review new contracts for payment terms appropriate for local legislation
• Support User department by ensuring GL codes, Taxes and Pos are accurate
• Support User department to monitor and manage costs and review cost variances, reconciling spend versus budget.

Be part of an extraordinary story 

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible

Qualifications

Qualifications

• Minimum Diploma with at least 1-2 years of relevant experience
• High level of proficiency in Microsoft Excel
• Experience of working in ERP environment- Oracle E-Business Suit
• Good knowledge of commercial contracts and finance related processes (invoice flow, ERP, payment processes)
• Knowledge of Income Tax
• Knowledge of monthly payroll compliances (EPF, ESIC, P Tax, LWF)
• Proficiency in preparing payroll (Gross Pay to Net Pay)
• Advance knowledge of Generally Accepted Accounting Principles
• Performing accounts payable and other Staff payments
• Accounting of month end accrual

You must have the legal rights to live and work in India to be considered for this role

Application Guidelines

Employees must submit applications through internal vacancies portal (via GEMS) only.

Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.

·        All internal candidates can only have three active applications at any point in time.

·        All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role

·        All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process

·        If you are a Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require a NOC to apply for this role.