Job: Assistant, Faculty Support Work Location: Qatar Organization: Education Admin Support Work Days: Sunday-Thursday Sponsorship Status: Not Eligible Closing date: June 13th 2024 Position Summary The position performs a wide range of administrative activities that supports the academic initiatives of the faculty members. Job Responsibilities • Acts as a source of information for students, faculty, staff, and external stakeholders, answering program- related queries, assisting students in completing residency applications, forms, etc., and coordinating with student advisers. • Compiles and maintains a list of students and advisers, assist with scheduling meetings, and maintains all learning records. • Assists in organizing career events, guest lectures, seminars, etc., by collating details of participants and visitors, assists in creating program newsletters/posters and handouts, and arranges logistics and catering for events. • Liaises for the weekly course schedules and other clerkship information required by faculty members. • Provides cross-coverage within the Division and assists with proctoring exams as required. • Maintains electronic calendars of faculty members, schedules appointments, arranges meeting logistics, room reservation, remote meeting setup, itinerary, materials, and records, transcribes and distributes meeting notes as required. • Reconciles and provides word-processing, spreadsheet, and presentation services, including preparing newsletters, correspondence from hand or type-written notes, and editing and formatting documents. • Prepares, formats, edits, proofreads coursework, syllabi, handouts, presentations, etc., and scans and uploads/posts the same on the learning management system. • Initiates and tracks purchase requisitions for inventory and supplies required by the faculty members and students. • Assists the faculty members in submitting travel and other reimbursement claim forms and tracking to ensure they are processed as per established guidelines. • Maintains the faculty area workroom, ensuring appropriate equipment, stationery supplies, and materials are available and in working condition. • Receives and distributes correspondence and coordinates with the mailroom for courier services as required. • Maintains the inventory of white coats for faculty members and coordinates the laundering as required. • Performs other duties as assigned.

• Bachelor’s Degree in any discipline (preferably administrative sciences) with 4-5 years of administrative experience. • Prior experience in higher education, healthcare, or research setup is an added advantage. Knowledge, Skills and Abilities • Customer-focused with strong verbal and written communication skills. • Attention to detail with the ability to work independently and as part of a team. • Strong organizational skills and the ability to multi-task in demanding timeframes. • Proficient in MS Office Suite of products Word, Excel, PowerPoint, Outlook etc.