- Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs at QD, including consultant/contractor/construction materials etc.
- Implement standardized tendering methods for project procurement, using standard templates, tools, and documents that facilitate tender preparation
- Assist in maintaining an accurate vendor database (contractors, suppliers, consultants): ensure the database reflects the latest information on pricing, delivery time, and resources
- Manage end-to-end RFP process -from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award
- Prepare Invitation letter in case of pre-qualification and/or shortlisting for tender Issues at QD
- Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work
- Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with QD objectives, draft contract agreements with the most compatible legal and commercial terms
- Issue documents/contracts for review by Manager, C&P Corporate
- Draft responses to tender queries that relate specifically to contractual, commercial, and financial aspects of the tender agreement
Recommend vendors based on bids along with vendor scorecards
- Create and maintain a list of Tier 1, 2, and 3 suppliers and their performance scorecards
- Collect feedback from relevant departments on supplier/ service performance
- Assist in negotiation with contractors to ensure the highest quality service at the most effective price
- Carry out the evaluation and agreement on all variations, change orders, or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders Committee for approval
- Prepare financial statements during the period of the contract, detailing the financial position of the requesting departments
- Coordinate supplier/ contractor payments with the Finance/Accounting department
- Undertake contract-related processes and monitor contract progress
- Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract
- Take actions/escalate when the contract is not being adhered to
- Review disputes with contractors related to project procurement/contracts
- Negotiate and recommend the best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g. Legal, Finance. etc.) as needed for proper dispute management
- Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods
- Update data such as changes In Information about suppliers’ products and prices
- Develop reports on project procurement functions
- Assist in the preparation of timely and accurate MIS statements and reports
- Bachelor's degree In Engineering or similar discipline
- 5+ years of experience in large-scale construction management
- Knowledge of tendering and procurement processes (should have performed procurement/contracting duties)
- Experience in awarding and managing contracts; knowledge of commercial, technical and legal contract terms
- ln-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation