Job Summary

Performs administrative duties such as providing assistance and direction to visitors/guests/employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire good impression for the company.

Job Responsibilities 1

Checks admission of guests without appointments to the direct supervisor on daily basis.

Maintains a log of visitors and appointments for easy reference on a daily basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Monitors and request for required reception supplies on a monthly basis.

Ensures proper dissemination of mails to the department on daily basis.

Ensures that couriers / packages are delivered / received on timely manner.

Job Responsibilities 2

Monitors and request for required reception supplies on a monthly basis.

Maintains all invoices for all expenditure from petty cash and file the invoices appropriately.

Ensures proper dissemination of mails to the department on daily basis.

Ensures that couriers / packages are delivered / received on timely manner.

Monitors and request for required reception supplies on a monthly basis.

Maintains all invoices for all expenditure from petty cash and file the invoices appropriately.

Skills

Job Knowledge & Skills

• Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.Knowledge on phone etiquette.Good Communication (oral and written).Possess good understanding and knowledge in document control and management. Proficient in computer systems, applications and programs.

• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

5 years minimum

2 years GCC

Competencies

Collaboration

Accountability

Resilience

Quality

Leadership

Education

Diploma in Secretarial or any related field