Job Summary

To maintain proper inventory control of the Pharmacy Department and to ensure that all medications and other Pharmacy items are stored in a secure and proper place.

Job Responsibilities 1

Encourages teamwork by showing initiative, being knowledgeable in all aspects of the daily running inventory functions.

Pro-active in the management of out-of-stock or incomplete deliveries of items and reports such problems to the pharmacy manager.

Responsible for following and enforcing an Exposure Control Plan to improve resilience to hazardous materials incidents.

compares proforma invoice / packing slip information with the purchase order to verify shipment accuracy, inspects shipment for damages or defects, records discrepancies or damages in shipments, and reconciles with Purchase Orders.

Ensures good storage conditions of all medical items in the Pharmacy in accordance with pharmaceutical standards to ensure continuous availability, for example: monitoring the temperature in the main store and ensuring that products requiring a cold chain are properly stored and that transports are received, stored, prepared, and transported appropriately in accordance with supply and cold chain protocols.

Controls limited warehouse access to authorized personnel and ensure doors and other exits are secure.

Immediately informs the Pharmacy Manager of any problem arising during the work, in particular in the event of damage, loss, attempted break-in or theft in the store.

Ensures that items to be quarantined (ongoing quality alerts) or quarantined (batch recalls, expired or damaged items) are removed from stock and securely locked.

Takes initiative in keeping storage areas neat and keeping an updated list of items stored in locations other than pharmacy.

Assigns and arranges medication locations according to best distribution and maintains the storage efficiently

Job Responsibilities 2

Coordinates with pharmacists and technicians for packaging requirements unit dose preparations.

In coordination with the Pharmacy leads, assists in generating floor stock replenishment lists for all Nursing units.

Provides training to new employees regarding all receiving & storage processes of Pharmacy medication & other Pharmacy items.

In coordination with the Pharmacy lead, assists in generating purchase requisitions based on shortage items and coordinates with the Pharmacy purchasing officer for ordering required medications.

Contacts relevant IT support personnel when IT problems are encountered.

Reports wrong deliveries and pending deliveries to the Pharmacy Manager, Pharmacy Lead for drug supply and the Pharmacy Procurement Officer(s).

Shows responsibility by entering GRN’s as soon as stock with invoice is delivered to ensure charging can be done.

Prioritizes daily duties to ensure urgent orders and/or stock-related issues are entered/resolved in a timely fashion.

Extracts excel reports and manipulates excel functions efficiently.

Coordinates expiry date checking with pharmacy staff according to departmental policies.

Ensures that all medications are properly barcoded and labeled.

Skills

Additional Responsibilities 3

Job Knowledge & Skills

High degree of accuracy in performing functions.

Excellent communication skills.

Advanced computer literacy.

Advanced excel knowledge.  

Job Experience

Minimum of 5 years of experience as an inventory clerk, preferably in a hospital setting.

Minimum 2 years of experience in the field of maintaining stock levels, issuing LPO’s, inventory control, etc.

Exposure to Pharmacy supply chain and pharmaceuticals is preferable.

Competencies

Accountability

Collaboration

Leadership

Quality

Resilience

Education

Diploma in any related field

High School Diploma in any related field