A prominent international organization seeks an exceptional Executive Secretary to join their team in Qatar.

The ideal candidate should excel in organization and possess advanced skills in managing international files, with a minimum of 5 years of experience in the field.

Previous experience with international non-profit organizations is desirable. Responsibilities include coordinating the Top management schedule, handling correspondence in Arabic and English other language is preferably , and efficiently managing international documents. Other duties may be assigned by management.

Qualifications :

5 years of relevant experience, fluency in Arabic and English, strong organizational abilities, adaptability to dynamic environments, and preferably prior involvement with international non-profit organizations. Candidates must be Qatar residents with transferable residency and preferably available to join promptly.

Skills

fluency in Arabic and English

Organizational Skills: The ability to organize and prioritize tasks efficiently is crucial. Executive Secretaries often manage complex schedules, travel arrangements, and correspondence.

Communication Skills: Clear and effective communication, both written and verbal, is essential. Executive Secretaries frequently interact with executives, clients, and external stakeholders, requiring strong interpersonal skills.

Time Management: Proficiency in time management is necessary to meet deadlines and handle multiple tasks simultaneously. This includes scheduling meetings, managing calendars, and allocating resources effectively.

Attention to Detail: Executive Secretaries must pay close attention to detail to ensure accuracy in documentation, correspondence, and data management.

Problem-solving Skills: The ability to identify and resolve issues independently is valuable. Executive Secretaries may encounter challenges in scheduling conflicts, logistics, or communication breakdowns, requiring quick and effective problem-solving.

Technological Proficiency: Proficiency in office software suites (such as Microsoft Office), email management systems, and other relevant tools is essential for administrative tasks, data management, and communication.

Confidentiality: Executive Secretaries often handle sensitive information and must maintain confidentiality and discretion at all times.

Adaptability: Flexibility and adaptability are crucial in a dynamic work environment. Executive Secretaries should be able to adjust to changing priorities, schedules, and tasks.

Professionalism: Executive Secretaries represent the executives they support and the organization as a whole. Professionalism in demeanor, communication, and appearance is key.

Cultural Sensitivity and Language Skills: In international settings, cultural awareness and proficiency in languages relevant to the organization's operations (such as Arabic and English) may be necessary to effectively communicate and collaborate with diverse stakeholders.