Job Responsibilities 1
- Provide administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
- Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.
- Prepare a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format.
- Upload all documents in the respective and proper folder and manage the overall organization of the folder(s).
- Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.
- Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
- Proper record, monitor and maintenance of all documents for effective filing and business continuity at all times.
Skills
Job Knowledge & Skills
Knowledge of office administration, handling/preparing of all correspondence
Strong Communication Skills both oral and written English
High Proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)
ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plus
Competencies
Collaboration
Accountability
Resilience
Quality
Leadership
Clerical Documentation Tools L1
Calendar Maintenance L1
Document & Record Control L1
Travel Arrangements L1
Administrative Document Design L1
Education
Bachelor's Degree in Business Administration or any related field