Job description

About the job Personal Assistant -Procurement and Logistics Administration

Job Description

Position: Personal Assistant -Procurement and Logistics Administration

Summary: 

We are looking for a candidate with strong experience in procurement and logistics administration, management meeting coordination, and document management, particularly in supporting Tender Committee (TC) and procurement-related activities.

• Organizing and coordinating Tender Committee (TC) meetings and other procurement-related meetings.
• Preparing meeting agendas in coordination with management and stakeholders.
• Recording, preparing, and circulating Minutes of Meetings (MoM).
• Maintaining action trackers and following up on pending actions with relevant parties.
• Managing procurement correspondence and official communications.
• Maintaining tender, contract, and committee records in an organized manner.
• Supporting CPLO in administrative and coordination activities.
• Preparing presentations, reports, and meeting materials as required.
• Coordinating schedules, appointments, and meeting logistics.
• Performing general office administration and document control activities related to procurement operations.
• Creation SES's for baseload procurement manpower resources and invoices follow-up and processing with the contractor.
• Creation PR in SAP for procurement requirements (if any).

The ideal candidate should possess:

• Strong administrative and coordination skills.
• Excellent written and verbal communication abilities (English language).
• Proficiency in Microsoft Office and SAP applications.
• Experience in preparing professional MoMs and tracking action items.
• Previous exposure to Procurement, Contracts, Projects, or Technical Administration environments will be preferred.
• Previous experience in oil, gas, and petrochemical field is preferable.