• Manage calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including invitations, logistics, and follow-up.
• Prepare meeting agendas, notes, minutes, and action points when required.
• Handle routine administrative and clerical tasks.
• Prepare, format, organize, and maintain business documents and correspondence.
• Support management with day-to-day administrative requirements.
• Coordinate travel arrangements, appointments, and related logistics when required.
• Respond to and manage routine phone calls, emails, messages, and correspondence.
• Draft and prepare professional emails, letters, memos, and other communications.
• Receive visitors and coordinate appointments professionally.
• Maintain timely communication with clients, partners, suppliers, and other stakeholders as directed.
• Follow up on pending communications, appointments, documents, and administrative actions.
• Maintain organized physical and electronic filing systems.
• Keep company records, documents, correspondence, contracts, reports, and administrative files properly organized and accessible.
• Maintain confidential records and ensure appropriate document handling.
• Assist with document scanning, printing, copying, archiving, and digital organization.
• Maintain basic administrative trackers, registers, and databases.
• Support day-to-day office administration and coordination.
• Coordinate office supplies, service providers, and routine administrative requirements.
• Assist with preparing presentations, reports, spreadsheets, and other business materials.
• Support management in coordinating events, workshops, meetings, and other company activities.
• Liaise with relevant external parties on routine administrative matters.
• Perform other administrative and executive support duties assigned by management.
• Maintain a high level of professionalism, discretion, confidentiality, and attention to detail at all times.

Desired Candidate Profile

• Bachelor's degree or diploma in Business Administration, Management, Office Administration, Secretarial Studies, or a related field is preferred.
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Secretary, Office Coordinator, or similar role is preferred.
• Arabic proficiency is highly desirable.
• Previous experience in Qatar or familiarity with the Qatar business environment will be an advantage.
• Excellent English communication skills, both written and spoken, are mandatory.
• Strong computer literacy including Microsoft Word, Excel, PowerPoint, Outlook/email, and internet-based applications.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and accuracy.
• Professional appearance, communication, and workplace conduct.
• Ability to handle confidential and sensitive information with discretion.
• Proactive, dependable, responsible, and service-oriented approach.